Project Manager Assistant

DENISE MURFIN 949-***-****

********@*****.*** http://www.linkedin.com/in/denisemurfin

Perform assignments with little or no supervision, high level of experience and broad knowledge of corporate

structure, excellent organizational skills, self-motivated, thrive in a busy environment, perform various tasks

of various levels of importance in a timely manner, attention to detail, and driven to continuously learn more.

The construction industry has been an enjoyable environment. However, it has been an unstable experience

causing my resume to present the thought I enjoy jumping around, which is very far from the truth. I am

searching for a stable company, my final employer, where my experience and dedication will be of benefit.

Production Assistant

Kimley-Horn and Associates January 2013 – May 2014

Orange, CA

Civil Engineering

Provide overall administrative support to the production staff.

•Create, proofread, edit, format and finalize project related documents – specifications, agreements,

reports, spreadsheets, etc., using Word, Excel and Adobe Pro

•Scan plans and Coordinate production jobs with reprographics company

•Created and managed a Professional Events calendar in Outlook, for three offices.

•Resource for travel arrangements and expense reports using Concur;

•Back-up support for front office; Stock Supplies; Assist with IT issues; Plan office events

Accounting - Temporary

Build-LACCD through Summit Consulting September 2012 – January 2013

Downtown Los Angeles

LACCD, client of previous employer requested my assistance to reconcile general contractor payment

analysis workbooks in Excel and various contracts of completed projects for financial close-out. I also

processed GC payment applications for 5 of the 9 campus.

Project Accounting

ARCADIS-US March 2009 – July 2012

Jobsite: LACCD - Los Angeles Harbor College

Wilmington, CA

Construction Management

Review and process vendor invoices for each of the renovations and new buildings on campus;

Verify funds are available, agreements are current, all required backup documents are included

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and correct and signature approvals are obtained, then forward to Build-LACCD for processing.

Took Initiative to:

Close out various types of agreements, some of which dated back seven years, which included extensive

research to determine why the balance, then review with Build-LACCD Controllers to determine process.

Created forms & procedures for parking permits and badges for the General Contractors and crew of each

project; as well as a Badge Log to assist on-site Sheriff office with process

Created Request for Payment workbook in Excel with pre-set formulas to provide the General Contractors a

compatible way to submit their invoice each month.

Created a master list of contracts and their expiration date for each project, to help predetermine if

extensions will be needed and avoid any delays.

Office Manager

The RMS Group, Inc. May 2008 – January 2009

Las Vegas, NV

Commercial Construction

Assistant to Project Manager, Project Engineer and Superintendent.

Set up branch office in Nevada, set up and maintain files, create procedures, hire a receptionist, create base

of subcontractors, etc. My responsibilities also included:

Creating, processing and tracking Master Agreements

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Receive and monitor bid proposals

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Attend weekly design meetings, take notes and distribute minutes

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Create contact directory in Outlook, Project directories and Estimator listings

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Oversee receptionist responsibilities and performance

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Create project work orders, purchase orders and change orders in Prolog and for distribution

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Order plans, ITB, etc. using PlanWell.

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Project Administrator - Temporary

Howard Building Corp. July 2007 – November 2007

Costa Mesa, CA

Tenant Improvement

Assisted Project Manager from receipt of opportunity to bid on a project to close out, inclusive of:

Set up projects for bidding: create project file in Bidmail, review plans to ensure all sheets are

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included, send plans out for copy and entry into Bidmail for distribution.

Create and send invitation to bid to designated subcontractors, provide bid plans and all other

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appropriate information, process RFI’s, and receive bids with continuous follow up to ensure

enough bids from all scopes of work.

Send designated subcontractors insurance and preliminary notice information

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Review plans, create drawing list and door schedule, obtain job specific insurance

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Create contract to client (AIA or word format) and contracts for designated subcontractors

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Process submittals for approvals

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Complete Preliminary Notice form for mailing

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Create application for payment to owner and approve and process pay requests from

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subcontractors, along with releases if appropriate. Verify receipt & process of payments.

“Close Out” project: send subcontractors a final notice, prepare close out for accounting, create

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close out manuals, review budget presented vs. costs and income for accounting close out

Contract Administrator

Warmington Homes March 2006 – June 2007

Costa Mesa, CA

Homebuilder

Created all the Subcontractor, Consultant, Interior Design and Architectural Contracts for the Nevada office,

primarily and the five California offices as time allowed. Other responsibilities included:

Reconcile contracts for close-out or company name change

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Maintain logs of outstanding contracts, amendments, certificate of insurance, etc.

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Create worksheet for ordering of appliances by the division

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Assist accounting dept. in communication with vendors

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Project Secretary

J.E. Dunn Construction February 2004 – July 2005

Kansas City, MO

Commercial Construction

• Assistant to 5 Project Managers with their daily responsibilities of their projects.

• Attend to needs prior to and throughout course of business meetings

•Data entry into QCS/RMS software program for our government projects

•Type dictated meeting minutes, letters, etc. for files and distribution

•Contact person for bid date for plans and specs distribution

•On-site secretary for staff of twelve and assist on-site architectural staff and owners of Federal Reserve

Bank project.

Desired Salary: $45,000

Contact this candidate