Administrative Assistant High School

Lisa Williams

***-** **** ****** #**

Flushing, New York 11368

Home Phone 347-***-****

Cell Phone 919-***-****

Email: *************@*****.***

Dec. 2012- Present U.S. Department of Homeland Security

Federal Emergency Management Agency, DR-NY-4085

Public Assistance Critical Infrastructure Administrative Specialist

Duties Include:

• Provide administrative assistant support for Waste Water

Management, Estimating and Transportation Groups.

• Coordinated a staff of 60 engineers, estimators, and project

writers work schedules, meetings and rotations.

• Responsible for group accountability, perform time and

attendance processing, ensuring requirements for all responsible

staff and obtain verification and validation as required.

• Document work flow onto teams work review logs.

• Performed data entry tasks, assigned site inspection requests to

various staff members.

• Develop and maintain spreadsheets.

• Prepared group overtime request justifications for approval by

departmental director.

• Managed several pertinent project trackers and updated daily.

• Followed up on communications between groups to keep

everyone informed.

• Provided written and oral instruction on new programs or

program

changes.

Additional

Entry Level Project Specialist

Duties include: Site visits, PW development, Applicant meetings.

Intergovernmental Affairs Administrative Specialist

Duties include:

• Responsible for the receipt and response of all local elected

officials and escalated constituent inquires.

• Monitor 21field staff and report on all IGA related activities,

accomplishments, and hot topics in all 5 Boroughs, Nassau,

Suffolk, and Tribal for internal and external usage.

• Review the daily media analysis for trends, situational awareness,

and issues.

• Update and maintain spreadsheets.

• Edit/recreate field reports from staffers covering disaster zones

in the five boroughs and Long Island caused by Hurricane

Sandy.

• Schedule meetings and Town Hall events.

• Attend Speakers Bureau Meetings to inform division of

upcoming events and report updates on team recovery efforts.

April 2012 - Nov. 2012 BramsonOrt College (Part Time)

Library/Administrative Assistant

Duties Include:

• Shelved books/materials in accordance with the Library of

Congress.

• Review records to compile list of overdue books and issues

overdue notices to borrowers.

• Coordinated and updated Library policies.

• Assist in the training of students in the use of research

materials, online catalog and databases.

• Purchase and update books and other library materials.

• Tutor Students upon request.

Feb. 2005-Nov. 2009 Constantine / Cannon LLP.

Legal Secretary / Law Librarian / Program Trainer

Duties include:

• Prepare legal documents in proper legal format.

• Assist with selection of legal source material.

• Handle travel arrangements and prepare expense reports.

• Schedule appointments and meetings.

• Maintain current contact lists of outside counsel.

• Provide effective skills in word processing, handled faxes, draft

correspondence, sort mail, general phone coverage.

• Proofread and review materials such as legal papers and court

documents.

• Researched legal matters using West Law, internet, trade papers

and library materials.

• Updated and maintain all library material.

• Informed attorneys of reading materials based on subject

matter in preparation for trial.

• Produce materials that are responsive to discovery request.

• Input attorney billable time on Time Matter.

• Trained staff on new software, office procedures and policy.

March 2001-Oct. 2004 Moore & Associates (Travelers Insurance Company)

Legal Secretary

Duties include:

• Opened new cases and assign them to attorneys.

• Maintain and coordinate transcripts plaintiff attorney or

defendant.

• Type and mail corresponding letters and materials to various

parties.

• Input attorney’s billable time using Time Slips software.

• Diaries court calendar, file notices with the courts.

• Arranged depositions, coordinated meetings and schedule

conference rooms.

• Handled travel arrangements and prepare expense reports.

• Wrote daily reports for review.

Feb. 1997-March 2001

Loomis Sayles & Company

Receptionist /Administrative Assistant

Duties include:

• Answered phones, meet and greet, sort mail, distributing faxes.

• Ordered office supplies.

• Prepare bills and invoices.

• Assisted with facility management.

• Managed conference room schedules.

• Set up teleconference calls.

Dec. 1988-Jan. 1994 Jacoby & Meyers Law Offices

Legal Administrative Assistant

Duties include:

• Open and close new and settled cases.

• Tracking and sorting client files.

• Setting statute of limitations on cases.

• Assisted in coordination of field attorney’s and investigators.

• Intake information on new personal injury cases.

• Purchase office supplies.

Summary of Skills: Proficient proofreader, researcher. Knowledge of Microsoft Word, Excel,

Notebook, Outlook, Microsoft Visio. Reliable, efficient and caring professional with a focus on

developing and sustaining healthy communities.

Education: Edward R. Murrow High School (Brooklyn, NY)

Queens College: Majored in Journalism (Queens, NY)

Additional Training

FEMA EEO Employee Course

FEMA Civil Rights Course

EMMIE

Individual Assistance

Benefit Cost Analyisis

CPR/AED/FA/BP Certified

Contact this candidate