Administrative Assistant Executive

Deirdra Tomasso

Sr. Administrative Assistant, Global Marketing - Shire PLC

San Diego, CA

********@***.*** - 339-***-****

WORK EXPERIENCE

Sr. Administrative Assistant, Global Marketing

Shire PLC - San Diego, CA - March 2013 to Present

Shire Plc is a Jersey-registered, Irish-headquartered global specialty biopharmaceutical company that is the

manufacturer of pharmaceuticals. Originating in the United Kingdom with a large operational base in the United

States, its brands and products include Vyvanse, Adderall XR, Intuniv, Lialda, Pentasa, Fosrenol, Replagal,

Elaprase, VPRIV, Firazyr and Dermagraft.

• (Administrative duties include, but are not limited to) Extensive domestic and international travel

arrangements; screening telephone calls, voicemail and email; scheduling internal and external events,

meetings, and appointments; maintaining multiple schedules and calendars; daily written and verbal

correspondence with external and internal executives, employees and outside contacts; expense reporting in

multiple currencies; shipping, filing, faxing, copying, scanning and mail screening

• Serving as an expert in several areas to whom other Admins come for guidance and assistance

• Acts as a cohesive bond between team members, Business Units, internal and external customers, and

vendors

• Budgeting and accrual tracking, reporting and analysis

• Working closely with Legal to negotiate and create Master Service Agreements and Statements of Work with

external vendors for varying contracts

• Providing diverse and advanced administrative duties for executive and provides support to the department

as required

• Making administrative decisions, handles correspondence, maintains files, makes appointments and serves

as a liaison with the public; internally and externally, as required.

• Handling details of a highly confidential and critical nature and makes high level contacts of a sensitive nature

inside and outside the company

• Collecting and preparing information for use in discussions and meetings of Senior staff and outside

individuals as well as department team

• Coordinating, creating, editing and assembling slides for presentations and provides assistance with graphs,

tables and charts as necessary

• Arranging department and group meetings ensuring all necessary information is available for discussion

• Coordinating extensive domestic and international travel arrangements

• Gathering, assembling and analyzing information from a variety of sources to prepare reports, manuals,

agendas correspondence and memoranda

• Maintaining sensitive records and files

• Coordinating, preparing, updating and distributing both internal and external departmental and/or

companywide communications via telephone, email, letters, flyers, etc.

• Always exercises discretion and judgment regarding highly confidential internal and external communications

Special Projects as needed

Employee Owned

Pavement Recycling Systems - Escondido, CA - August 2011 to January 2013

Receptionist/Office Manager

PRS offers a full range of state-of-the art recycling solutions to reclaim, preserve and rehabilitate pavement at

any stage of the life-curve. The only company of our kind in California, we offer proven alternatives that raise

quality, cut costs, and reduce environmental impact.

Responsibilities included:

• Administrative Duties

• Asset Management for entire San Diego fleet

• Scanning, e-filing and maintaining extensive electronic job files consisting of all documentation from the field,

each day, for each job

• Timesheets - Reviewing for accuracy, processing and entering employees' time and all associated costs

from subcontractors

• Documentation and review each operators daily Department of Transportation drive logs to ensure accuracy

for internal or external audits

• Coding and processing invoices, credit card receipts, packing slips, etc.

• Accounts Receivable

• Daily cost reporting

• Branch software support and field IT support

• Managing all aspects of the San Diego branch Paveguard transactions, including accounting, physical product

distribution and re-ordering product from Production Facility, as needed

• Supporting the Branch Manager, Project Manager, Superintendent and Field Operators as needed

• Working closely with Corporate to ensure all processes are being properly executed

Executive Assistant to the Chairman, Molecular Biology

The Scripps Research Institute - La Jolla, CA - May 2009 to August 2011

Scripps Research is a leader in the discovery and application of biomedical breakthroughs that improve human

health.

Responsibilities include:

• Administrative Duties

• Preparing all correspondence with and arrangements for Postdoctoral Fellow Candidates, Visiting

Investigators and Adjunct Professors, as well as any Board Members, as needed

• Payment of invoices, honoraria, and other departmental related expenses

• Preparing, submitting, tracking and reporting of Grant Proposals, Progress Reports and Fellowship

Applications, all to the National Institutes of Health

• Preparing Nobel Prize nominations, compensation, promotions and other highly confidential documents

• Working with Procurement for the purchasing of equipment for the lab and/or offices as needed

• Maintaining an ongoing list of all of the Chairman's publications, talks, awards, speeches, and any other

pertinent information regarding his career over the past 45 years.

Executive Assistant to the General Counsel

Idenix Pharmaceuticals, Inc - Cambridge, MA - January 2007 to September 2008

Idenix Pharmaceuticals, Inc. is a biopharmaceutical company engaged in the discovery and development

of drugs for the treatment of human viral and other infectious diseases. Idenix's current focus is on the

treatment of infections caused by hepatitis C virus and HIV. For further information about Idenix, please refer

to www.idenix.com.

Responsibilities included:

• Administrative Duties

• Preparation, distribution and collection of Directors & Officers Questionnaire for Proxy

• Maintenance of annual matrix of Board of Directors, and Sub-Committee meetings

• Maintenance and recording of all Corporate Minutes and Board of Director Communications

• Assisting independent auditors on a quarterly basis

• All financial matters including budget forecasting on a quarterly and annual basis

• Work directly with outside counsel on Corporate Documents for foreign entities in relating to Board of Director

matters, registration all other issues as needed.

• Solely responsible for all real estate documentation for US facilities as well as sites abroad.

• Monthly IP cost analysis.

• Day to day cataloging of legal documents in an extensive, electronic filing system which mirrors file room.

• Vacation Reconciliation of all department members, maintenance of Performance Reviews as well as several

other Human Resource responsibilities as necessary.

Executive Assistant to Vice President, R&D and Physician Liaison

Boston Scientific Corporation - Natick, MA - September 1999 to April 2006

Boston Scientific is a worldwide developer, manufacturer and marketer of medical devices whose products

are used in a broad range of interventional medical specialties. For further information about Boston Scientific

please refer to www.BostonScientific.com.

Responsibilities included:

• Departmental administrative management

• Managed administrative staff for entire department

• Budget forecasting

• Elaborate event planning and execution

• Presentations, spreadsheets, organization charts

• Assisting in invention disclosures and patent applications prior to submission to the Legal Department

• Responsible for obtaining and maintaining Confidentiality Disclosure Agreements, Consulting Agreements,

and other appropriate documentation for Physicians, contractors and any outside service which require them.

• Preparation and execution of Physician Panel Meetings, including communication with and prompt and proper

compensation for the Physicians.

Executive Assistant to Vice President

Corporate Human Resources - December 1997 to September 1999

Responsibilities included:

• Administrative duties

• Elaborate event planning and execution

• Presentations, spreadsheets, organization charts

• Coordination and deliverance of logistical needs for executive training and educational seminars/courses

• Creation, distribution and record keeping of, literally, hundreds of presentations

• Assurance of payment and maintenance of all invoices related to Department - including detailed filing system,

and spreadsheets of monies charged and paid

• Working closely with financial analyst to prepare annual forecasts from the financial end

• Creation and maintenance of database for Development courses and attendees

Executive Assistant to Corporate Controller & CFO

Summit Technology, Inc - Waltham, MA - January 1996 to September 1997

Founded in 1985, Summit develops, manufactures and markets ophthalmic laser systems designed to correct

vision disorders such as nearsightedness, farsightedness, and astigmatism. Summit also participates in per

procedure royalties and operates laser vision centers. Through its wholly owned subsidiary, Lens Express,

Summit sells contact lenses.

Responsibilities included:

• Formatting and filing of the quarterly (form 10-Q) and annual report (form 10-K), and several Registration

statements with the SEC & NASDAQ; Coordination with Bowne of Boston for EDGAR fillings

• Preparation, distribution and collection of Directors & Officers Questionnaire for Proxy

• Maintenance of annual matrix of Board of Directors meetings and compensation expense

• Spot transactions relating to foreign currency, including drafts and wires, as well as maintaining bank accounts

in the UK

• Maintenance of numerous bank accounts in the US, including Partnership accounts Pillar Point Partners, a

royalty joint venture

• Making any and all deposits into operating account on a daily basis

• Assisting independent auditors on a quarterly basis

• Distribution and closings of Petty Cash

• Solely responsible for maintaining the American Express Corporate account, including issuance of cards to

applicable employees, and keeping proper records

• Tracking royalty fees from physicians and hospitals

• Keeping an accurate database with the histories of all users of our lasers

• Friendly customer support/service

• Filing, faxing and all other clerical tasks

Proficiency in: Microsoft Office Suite (Word, Excel, Access, PowerPoint, Visio, Outlook), PeopleSoft®, Adobe

Photoshop, Concur, SAP, Costpoint, Sharepoint, iPurchase, eTime, DocLib, and NERAC.

SKILLS

Microsoft Office Suite (Word, Excel, Access, PowerPoint, Visio, Outlook), PeopleSoft®, Adobe Photoshop,

Concur, SAP, Costpoint, Sharepoint, iPurchase, eTime, DocLib, and NERAC.

LINKS

http://www.linkedin.com/in/deirdratomasso

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