Administrative Assistant Project Manager

**** ******** ******

Henderson, NV *****

(c) 702-***-****

ace6d4@r.postjobfree.com

DAWN E. GARCIA

SKILLS:

Exceptional organizational, problem solving and attention to detail skills

Excellent written, verbal and interpersonal skills

Able to maintain high-level of confidentiality

Flexible, multi-task oriented with ability to shift priorities and remain organized in a fast-paced environment

Typing skills at 70 wpm and Certified in FLH dictation

Proficient with MS Word, MS Excel and PowerPoint,/Mekko Graphics and MS Outlook, Lotus Notes, Quote to

Cash- Q2C, SMS Khameleon and SMS Reporter, Salesforce.com and Dealersocket

Fluent in Spanish

FBI Security Clearance, Bank Bonded and Nevada Background Clearance for employment at Las Vegas Justice

Court.

ROBERT HALF TECHNOLOGY, LAS VEGAS, NV 03/2014 -

Registered Temp for Short Term/Long Term Contracted Administrative and Special Projects

Temporary Contract for Robert Half Technology – Administrative Coordinator (03/2014 - 05/2014)

• Oversees all administrative support for the CIO, the Leadership Team, and others as necessary in the organization

• Assisted / Ensured new employees are brought into the division via the on boarding process and assist hiring manager

with necessary actions with regards to employee set up.

• Performed/Monitored complex administrative duties including responding for executive when he/she is unavailable,

composing correspondence, and coordinating resources across corporate functions.

• Maintained/Oversee Outlook calendars and email as assigned.

• Provided Oversight/Coordination of the reception area of the IT&S Division Office including greeting guests, maintaining

the visitor log, answering telephone lines and inquires, refers callers/visitors to appropriate individuals, etc.

• Compiled/Oversee reports from data and existing records, and summarized researched information as requested

• Provided Oversight/Coordinated the various employee activities throughout the year and assists the Leadership Team with

focusing on IT&S Values

• Oversee/Managed office administration and coordinates communication with building management. Problem solved

space, furniture, aesthetic issues with appropriate personnel.

• Provided Oversight/Coordination/Development of necessary spreadsheets for tracking various activities/projects.

• Provided Oversight/Coordination and Managed the process of purchase requisitions as required.

• Communicated (written/verbal) with business owners, vendors and all levels of company employees.

• Oversee/Align & Monitored schedules with coordination of conference calls and meetings. Participate in meetings and

compile minutes as needed.

• Oversee/Aligned & Monitored schedules/coordinates Travel Arrangements as requested.

• Provided Oversight/Coordinated with management to ensure new employees have all necessary forms, supplies and

equipment.

• Assisted/ Coordinated preparation of the ECO Quarterly report

• Promoted Policies and Procedures, demonstrated knowledge and understanding of organizational policies, procedures and

systems

Project Organization: Managing the Administrative Book of Work, Managing Individual Projects

• Assisted in managing, monitoring & executing the Divisions Administrative portfolio of projects

• Assisted in supporting IT aspects of facility projects

TOWBIN MOTORCARS, LAS VEGAS, NV 9/2013 – 12/2013

EXECUTIVE ASSISTANT

•Provided administrative support to the Director of Operations as well as Chairman and other GM’s of the company as

needed

• Planned and executed dealer Events

• Oversight of dealer advertising, maintained advertising budget and managed magazine contracts

• Scheduled business/personal executive’s appointments

• Arranged and coordinated all business travel

• Handled confidential material relevant to company operations

• Processed Travel and Expense forms

• Interfaced with various dealer vendors and negotiate costs

• Collaborated with various internal staff to ensure effective dealer operations and preparation of special projects

THE GREENSPUN CORPORATION, HENDERSON, NV 02/2013 – 09/2013

RANDSTAD FINANCE & ACCOUNTING STAFFING AGENCY

Office Specialist

•Coordinated and organized meetings and other department activities within the company

•Maintained and distributed daily personnel attendance list

•Answered incoming and place outbound calls utilizing company switchboard

•Processed daily American Nevada Company rent checks, invoices to be processed and circulate mail to all departments in

the company

•Entered daily American Nevada Company Property Management work orders to be processed by Maintenance staff

MANPOWER LAS VEGAS, LAS VEGAS, NV 11/2012 – Present

Registered Temp for Short Term/Long Term Contracted Administrative and Special Projects

VOLT WORKFORCE SOLUTIONS, NEW YORK, NY 04/2012 – 8/2012

Temporary 4 month Project Manager contract for Schneider Electric to cover employee on Maternity Leave

• Prepared engineering submittal and re-submittal packages

• Entered and manage weekly project time for Engineering and Shop departments

• Created and processed purchase orders

• Reviewed and processed Job Cost Summary Monthly Report, Month End Reports and close projects needed

• Processed weekly payroll time cards and maintain HR personnel information

• Created invoices to bill clients, process new orders, edit and add line items

• Performed daily administrative functions

GORDON SILVER, LAS VEGAS, NV 06/2010 – 3/2011

Senior Administrative Assistant/Legal Assistant

• Served as an Senior Administrative Assistant and performed duties as a Legal Assistant to an Attorney at Law providing a

wide variety of moderately difficult and confidential legal administrative support duties

• Researched potential business development clients

• Prepared and processed new client matter information

• Updated legal documents on ProLaw Legal software system

• Secured evidence and documentation relating to complex legal issues

• Composed memorandum, correspondence and drafts pleadings/responses dealing with legal subject matter requiring

considerable discretion and judgment

• Reviewed and analyzed records and information from multiple sources and determined relevancy to specific issues

• Received and provided information requiring considerable judgment regarding specific business of the department

• Prepared and submitted monthly hours worked on behalf of the attorney

• Typed letters, reports and legal documentation

• Maintained appointment calendar by utilizing MS Outlook

• Made travel arrangements domestic and international

• Completed and submitted travel and entertainment expense reports

• Provided backup administrative support to other assistants in the department

GES EXPOSITION SERVICES, LAS VEGAS, NV 03/2006 – 2/2010

Executive Administrative Assistant to the EVP, Chief Sales & Marketing Officer, Chief Operations Officer, VP

E&D/I&D, EVP, Sales & Marketing

• Assisted the EVP, Chief Sales & Marketing Officer for the Las Vegas operation in the daily administrative functions and

duties required by the department

• Provided office support to the President and CEO and EVP Chief Legal Counsel

• Made domestic and international travel arrangements

• Managed and coordinated heavy calendars

• Created PowerPoint/Mekko Graphic business presentations

• Prepared and processed expenses utilizing iOracle

• Implemented, planned, processed and worked with a team regarding infrastructure of a newly acquired company

• Planned and coordinated two departmental moves to main corporate headquarters building

• Served as a Project Coordinator for IAEE Expo!Expo! event in Las Vegas

• Trained new hires on expense reports, GES travel system and other company wide policies and procedures

• Exercised discretion and independent judgment in the handling of confidential material from all areas of the company

• Maintained high level of positive and professional relationships with GES executive management, GES personnel, VIAD

corporate management, support staff, clients and outside vendors

LAS VEGAS JUSTICE COURT, LAS VEGAS, NV 11/2005 – 3/2006

Justice Court Intake Specialist

Security Clearance: FBI Clearance and County Background Clearance

• Dealt with individuals who have been arrested and callers related to such arrests who may have significant problems or

require specialized services or in situations where relations are often confrontational or strained.

• Interviewed individuals to obtain standard demographic, background and personal information; may outline eligibility for

specified programs following specific guidelines to defendants.

• Greeted callers not included in the detention process, determines the nature of the visit or the problem and explains

detailed policies, procedures and regulations related to the criminal justice system.

• Completed forms and/or enters data into a computerized system to produce reports.

• Accepted bail, prepared receipts and balanced monies.

• Provided factual information regarding the functions, activities, policies and procedures of the department to which

assigned.

• Used a computer to enter data verify information and may make simple updates.

• Contributed to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing

or participating as an active member of a work team.

• Performed a variety of basic office support duties such as collating materials, distributing incoming mail, preparing

materials for mailing, completing forms, proofreading typed or printed materials, and/or typing correspondence reports and

other materials.

• May instruct other office staff in the use of telephone equipment.

• May provide relief and assistance to other office support assignments.

APPLEONE EMPLOYMENT AGENCY, HENDERSON, NV 06/2005 – 11/2005

Registered Temp for Short Term/Long Term Contracted Administrative and Special Projects

AMERICAN EXPRESS FINANCIAL ADVISORS, LAS VEGAS, NV 10/2004 – 06/2005

Recruiting Coordinator/Licensing Specialist

• Identified, developed and executed local relationship recruiting opportunities (centers of influence, local events, job fairs,

campus, networking and referral)

• Coordinated all recruiting events and promoted referral recruiting for the area office

• Identified trends and opportunities in the local and regional markets to source quality candidates through face-to-face and

interactive events

• Represented American Express Financial Advisors at recruiting and related events

• Identified trends in order to promote and call target market candidates in local and regional markets

• Conducted warm calls with advisor candidate prospects to explain advisor position and engaged them in the advisor

selection process

• Tracked activity and conversion results

• Scheduled candidates for testing, call simulations and the marketing plan

• Analyzed information and conversion results to proactively suggest process improvements and enhancements

• Responsible for overall pipeline management including performing updates, entering locally sourced candidates and

recording presentation attendance

• Diagnosed and trouble shoot system and processed issues, escalated as appropriately to reach resolution

• Reported and updated Leadership Team weekly on recruiting activity and pipeline progress

• Conducted licensing and paperwork appointments

• Scheduled testing appointments for Life & Health Insurance, Series 7 and Series 63 exams

• Explained and interpreted applicable hiring regulations

• Fingerprinted, reviewed and processed all legal documentation for sponsorship candidates

EDUCATION:

SUNY AT STONY BROOK, STONY BROOK, NY

Bachelor of Arts in Psychology and Women’s Studies

KATHARINE GIBBS SCHOOL, MELVILLE, NY

One-year Secretarial Information Processing Program

REFERENCES FURNISHED UPON REQUEST

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