Contract Specialist

*

Cynthia P. Bryant

***** ********** **** ***** **********, Maryland 20613

C 202-***-**** E **********@*****.***

Objective

Career-minded, experienced individual seeking gainful and long-term employment within the Procurement/Finance workforce;

with a dynamic organization that will benefit from extensive knowledge and training, and a driving work ethic.

Summary of Qualifications

• Knowledge of laws, regulations, policies, standards, or procedures related to asset management and/or property forfeiture or

seizure.

• Ability to review and analyze data; compile information from multiple sources; and prepare reports.

• Knowledge of laws, regulations, rules, policies, procedures, and methods governing the administration

of Federal grants, cooperative agreements, and awards.

• Knowledge of contracting methods and contract types to plan and carry out pre-award and/or post-award procurement

actions.

• Knowledge and understanding of the Federal Acquisition Regulation (FAR).

• Communicate effectively both orally and in writing; and plan and organize work.

Areas of Expertise

Contracts Federal Grants Procurement

Financial Analysis Communication Administrative

Education

Prince Georges Community College Largo, MD

Associates Degree in Business Administration, Candidate

Security Clearance

Top Secret- DHS HQ

DHS Suitability

Professional Work Experience

CBX Technologies, Inc. - US Securities and Exchange Commission (SEC)

Washington, DC

May 2014- Present

Contract Specialist

Provide on-site pre-award and post-award activities.

Assist Government contracting officials in pre-award including performing market research, review and evaluation,

negotiation phases of contractor proposals, administration and file documentation.

Prepare documents such as J&A’s, Award Memo, Memo to File, Letter of Intent, Determinations and

Findings and other contractual documentation for Contracting Officer approval to acquire products and

services in an efficient, cost-effective manner.

Provide documentation to Government officials for resolution of post-award contractual issues.

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Prepare and track documentation for post-award functions including preparing procurement request packages,

modifications, negotiations, review and processing of invoices, documentation of contract performance and

contract closeout and termination.

Create contract modification for administrative clean-ups, obligate funds and deobligate excess funds from awards

or for closeouts.

Integrity Management Consulting- National Protection and Programs Directorate (NPPD), DHS

Arlington, VA

December 2013- May 2014

Procurement Analyst

Providing procurement and contracting support including pre-award and post-award functions.

Ensure coordination between the Finance office, COs, and CORs to reconcile outstanding invoices issues, including but not

limited to duplicate payments, refund payments, and posting errors.

Perform procedures for closing out contract file.

Utilizing procurement administration tools such as PRISM, MS Excel and MS Access.

Create Procurement Requests (PRs) and Requisition for Modifications (RFMs) in PRISM to deobligated UDOs/residual balance

of funds.

Identifying Procurement Request (PR) artifacts required by Program Offices to process a PR based on dollar value, procurement

action, and acquisition strategy.

Serving as a liaison between the Program Office and the Procurement/Contracting Offices to ensure that all procurement request

packages are complete and in the correct template/format.

Providing tracking information and advice regarding follow-on actions that are anticipated or required.

Assist CORs in overseeing the contractor’s performance and monitoring the completion schedule required by the contract.

Providing current status reports, at a minimum weekly, and maintains copies of all procurement and contractual documents.

JAB Innovative Solutions – Headquarters, DHS

Washington, D.C.

November 2012 to December 2013

Contract Closeout Specialist

Provide on-site contract support assisting the government with a variety of contract types to include: Firm-Fixed Price, Labor-

Hour, Time and Material, Cost-Reimbursement, and BPAs (Blanket Purchase Agreements).

Closeout Interagency Agreements (IAAs) and verify with Servicing Agencies if obligated funds could be recoup when a contract

is ineligible to closeout due to an ongoing DCAA/DCMA audit. Closeout orders and verify with vendors if all deliverables have

been received, accepted, invoiced, and paid. Prepare the vendor or Servicing Agency concurrence documents to resolve any

discrepancies when necessary.

Ensure coordination between the Program offices, The Under Secretary for Management, Science & Technology (S&T), National

Protection & Programs Directorate (NPPD), and Domestic Nuclear Detection office (DNDO), to identify contract awards with

unliquidated obligations that may be deobligated.

Prepare COR Completion Checklist to provide to appropriate Program Offices CORs to verify a contract can be closed.

Review the contract case files and the award in contract procurement systems PRISM. Reconcile funds through varies databases

such as the Federal Financial Management System (FFMS) or other associated reports.

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Request and track the status of Procurement Requests (PRs)/Requisition for Modifications (RFMs). Monitor FFMS in order to

identify de-obligation/Undelivered Obligations (UDOs) balance of funds.

Perform procedures for closeout out of contract files accordance with FAR 4.804-5. Create closeout modifications in PRISM to

route to Contracting Officer (CO) for review and signature. Submit entries in the Federal Procurement Data System- Next

Generation (FPDS-NG) to record closeout modifications.

Prepare the closeout documents (Closeout Document Distribution for, Contract Closeout Checklist, Closeout Memo to the file,

response from COR or COR Completion Checklist and the vendor/Servicing Agency, and the closeout request) to upload in

PRISM for the final closeout and case file. Archive the original contract files for shipment to the National Archives and Records

Administration (NARA).

Forfeiture Support Associates - U.S. Marshals Service, DOJ

Crystal City, VA

March 2010 to November 2012

Financial Asset Analyst

Provide on-site contract support assisting the government in property management and disposition of real property assets seized

and forfeited by federal investigative agencies and U.S. Attorneys nationwide. Provide direct support to the government Contract

Officer Representatives (COR). Provide administrative assistance to other investigative agencies, local law enforcement

agencies, US Attorney, DOJ processing units, and higher headquarters in making informed decisions regarding the forfeiture of

real property.

Receive and review data for completeness; and distribute documents in a timely matter and insure proper execution; and maintain

internal status information on the disposition of all forfeiture. Gather income and expense accounting information, organize, and

maintain investigative case files; reconcile inventories.

Process Sub-Task Orders (STO) of fixed Contracting Line Item Number (CLIN) for various products and services and process

vendor paid invoices in multiple financial systems such as Financial Management Information System (FMIS) and Standardized

Tracking and Reporting System (STARS). Track paid invoices against purchase order commitments.

Prepare financial reports to track expenses throughout the budget Fiscal Year (FY) and for the lifecycle of an asset. Perform

quarterly audit on assets and final audit on disposed assets to balance proceeds to distribute for equitable sharing through various

financial systems.

FM Talent Source – Office of the Chief Financial Officer, DOJ

Washington, DC

July 2009 to March 2010

Grants Financial Analyst

Reviewed, evaluated and processed pending applications for grant awards; and served as liaison between the Government and

awardees organization.

Prepared, processed, tracked, awarded, and administered grants and cooperative agreements. Monitored, assessed, and ensured

awardees complied with all terms and conditions of award.

Provided advisory services to DOJ grantees in procuring the American Recovery and Reinvestment Act (ARRA) grant awards;

and assisted in drafting the requirements definitions.

Performed final reviews of completed awards, made appropriate adjustments or disallowances, processed closeouts; and

processed manual payment request from grantees.

Government Contract Consultants – Transportation Security Administration, DHS

Arlington, VA

November 2008 to July 2009

Contract Closeout Specialist

Reviewed requisitions to determine that proper specifications or purchase description were included in solicitation documents.

Ensured contractor’s file included documentation such as invoices, financials, modification, etc.

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Contacted technical personnel to resolve questions of applicability of specifications, classifications of terms or acceptance of

substitute items.

Selected clauses to cover special conditions, such as inspection and acceptance, marking and packaging, quantity variation, and

price differential.

Prepared contract completion statements, de-obligated excess funds, and completed forms for Contracting Officer’s Technical

Representative (COTR) signature.

ACE Info Solutions – Transportation Security Administration, DHS

Arlington, VA

January 2006 to October 2008

Personnel Security Assistant

Utilized the Electronic Questionnaire Investigation Processing (e-Quip) system to initiate background investigations.

Determined the suitability and security eligibility of individuals for entry and retention in sensitive and non-sensitive positions.

Reviewed, evaluated, and adjudicated reports of investigations, personnel files and other records to determine whether to grant,

deny, revoke, suspend, or restrict security clearance consistent with national security and/or suitability issues.

Prepared, gathered and reviewed OPM background investigation forms; prepared letters and request to federal agencies for

investigative information; and collected, processed and distributed all mail.

Training

• IT Awareness Training, 2010-2011, Consolidated Asset Tracking System (CATS), 2010-2012

• Knowledge of JPAS, Financial Management Information System, 2009-2012

• Integrated Security Information Management System, 2007-2012

• Certificate of Completion for Sensitive Security Awareness Training, 2007-2012

• Certificate of Completion for Electronic Questionnaires for Investigations Processing System, 2006-2012

• Certificate of Completion for Federal Financial Management System (FFMS) training, 2012

• Certificate of Completion for PRISM training, 2012

Awards

• Certificate of Achievement Award, 2011-2012

• Certification of Appreciation, 2011-2012

Computer Experience

Microsoft Word, Excel, PowerPoint, Access, Outlook, Internet Explorer, Adobe Acrobat, QuickBooks, e-Quip, Consolidated

Asset Tracking System (CATS), Lending Processing Services (LPS) Altitude 2.0 and Task Orders Tracking System (TOTS),

Financial Management Information System (FMIS), Financial Management System (FMS), Standardized Tracking and Reporting

System (STARS), Federal Procurement Database System- Next Generation (FPDS-NG), Federal Financial Management System

(FFMS), PRISM, Contractor Performance Assessment Reporting System (CPARS), Federal Business Opportunities

(FedBizOps), System for Award Management (SAM), General Services Administration (GSA) e-buy, DELPHI

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