Legal Secretary Assistant

*** ********* ****** 610-***-**** (home)

West Chester, PA 19380 484-***-**** (cell)

***************@*****.***

KIMBERLY M.

HELLMIG

Objective: An administrative position that utilizes all my work and life skills, strive to

complete my work in a timely, proficient and accurate manner.

Experience

9/2013 to present LEGAL SEARCH

Long Term assignment for Law Firm in Philadelphia, PA

• Review documents and type up key points and data for attorney

• Review and pull key documents for attorney’s review and use at

depositions and interviews

Reassigned to Workers’ Compensation Group as a Legal Secretary

11/2013

• Type correspondence from dictation, proofread; finalize and send to

clients

• Review mail, scan into IManage move to appropriate file

• Update Department calendar for hearings and status conferences; also

update with latest report to client

• Update files with current filing and pleadings

• Fill-in for receptionist

• Provide assistance to others in Firm

1/2013 to 10/2013 LawDocsXpress – On-line Transcription service

• Transcriptionist for a Workers’ Compensation Law Firm in California.

• Typing of correspondence and pleadings

3/2013 to 5/2013 LEGAL SEARCH (Temp. Service)

Long Term assignment for a Law Firm in West Conshohocken, Pa.

• Process mail for department and distribute to the correct attorney for

handling

• Create responsive correspondence to clients regarding billing issues

• Plan and coordinate Travel arrangements with attorney and staff

• Prepare travel expenses to be submitted to Accounting

• Schedule conference rooms for meetings, depositions, and arbitrations

• Schedule court reporter for depositions

• Provide support to other co-workers in their daily job duties.

• E-file court documents as needed

10/2009 to 8/2011 COZEN O’CONNOR

Legal Assistant to the Hon. Nelson A. Diaz (ret.)

• Prioritize and type correspondence, memoranda (handwritten, Dictaphone

and Verdatum)

• Prepare Expense statements

• Maintain Calendar scheduling by either email or telephone call; follow-up

until able to make arrangements for calendar

• Maintain Nelson’s everyday schedule

• Coordinate meetings with the White House, Exelon and Temple

University on a monthly basis

• Answer incoming phone calls and direct to Nelson for handling

• Maintain billing and case files on a monthly basis

• Coordinate with accounting on billing issues

• Coordinate meetings with clients and staff

• Process the opening of new cases by using WorkFlow

• Other Administrative matters on an a s needed basis

10/2002 – 8/2011 COZEN O’CONNOR

Legal Secretary/Word Processor

Support Firm as Secretary of the Day

• Prioritize and type correspondence, memoranda (handwritten, Dictaphone

and Verdatum)

• Input timesheets

• Prepare Expense Statements

• Cover supervisor’s desk in absence for meetings and late arrival

• Provide work flow support for the night shift fielding phone calls,

answering questions; and explaining what is needed to be completed to

the Night Shift Supervisor

• Provide support to Document Production Center as needed

• Prioritize incoming work to the Center and field to the appropriate

individual best qualified to complete tasks

• Follow-up on incoming work request emails to ensure that each request

has been completed, plus contact requestor for more information on what

is needed for their request

• Prepare legal briefs to be filed with State Court and District Court

• Prepare TOC and TOAs for briefs

• Proofread changes to documents before providing back to attorney

11/2001 to 10/2002 SALTZ MONGELUZZI BARRETT & B ENDESKY, P.C.

Legal Secretary (Plaintiff’s Personal Injury)

• Prioritize and type correspondence, memoranda (handwritten,

Dictaphone)

• Prepare Expense statements

• Prepare Complaints with all necessary attachments and fees (both State

and Federal Court)

• Make arrangements for depositions, subpoenas and court filings (State

and Federal Courts)

• Schedule conference rooms and conference calls

• Assist clients as needed with directions to depositions and doctor’s

appointments

• Volunteer for overflow work and Receptionist duties when available.

07/2001 to 11/2001 LEGAL MEDICAL STAFFING

• Temp work for various law firms in the Philadelphia and New Jersey areas

10/2000 to 7/2001 AKIN, GUMP, STRAUSS, HAUER & FELD, LLP, Philadelphia, PA

Legal Secretary (Commercial Litigation)

• Prioritize and type correspondence, memoranda (handwritten and

Dictaphone)

• Input timesheets

• Arrange for courier to file briefs and to pick-up Court Dockets

5/1998 to 9/2000 POST & SCHELL, P.C., Philadelphia, PA

Legal Secretary (Coverage/Environmental)

• Prioritize and type correspondence, memoranda (handwritten and

Dictaphone)

• Input timesheets

• Heavy client contact regarding billing issues

• Process mail for department and distribute

• Plan and coordinate Travel arrangements with attorney

• Prepare travel expenses to be submitted to Accounting

• Schedule conference rooms for meetings, depositions, and arbitrations

• Schedule court reporter for depositions

5/1996 to 5/1998 BUCHANAN INGERSOLL, P.C., Philadelphia, PA

Legal Secretary (Real Estate/Corporate Finance)

• Prioritize and type correspondence, memoranda, construction loan

agreements, notes, mortgages and other related documents for closing

(handwritten, Dictaphone)

• Attend Closings and notarize documents as needed

• Coordinate and plan annual golf outing for the Firm and PNC Bank along

with other administrative tasks

12/1987 to 5/1996 CLARK, LADNER, FORTENBAUGH & YOUNG, Philadelphia, PA

Legal Secretary (Litigation/Maritime/Defense Ins.)

• All the same administrative duties listed above plus,

• Planned and organized Ruby match in London for over 300 clients and

firm members, this entailed coordinating all air travel, hotel rooms and

client dinner events in London

• Prepare State and District Court filings with appropriate formatting and

attachments

4/1987 to 12/1987 NAVAL AIR PROPULSION CENTER, Trenton, NJ

Secretary

• Type correspondence and memoranda

• Implemented new filing system

• Handle all incoming telephone calls and transfer to appropriate area

• Coordinate and prepare travel arrangements

• Schedule conference rooms

• Distribute all incoming mail for Division

• Prepare weekly time cards f or myself and six supervisors

• Fill in for Department Secretary when necessary

9/1984 to 4/1987 NAVAL AVIATION SUPPLY OFFICE

Travel Clerk

• Screen approximately 4500 travel orders on a yearly basis for accuracy,

including computing the per diem, travel cost, miscellaneous expenses

and advance amounts

• Authentic every order with Commanding Officer signature

• Assign each travel order with a travel order number for the fiscal year

• Update and review travel instructions

• Assist Military Personnel Clerk in preparing Daily Officer’s Muster

• Log in all travel claims on IBM PC/XT

• Implemented database for preparing weekly Delinquent Travel Claim

Report for the Executive Officer

Education 1979 to 1982 Bensalem

• Business/Secretarial

• 3.5 GPA

• Small Business Leaders

• Assist with secretarial support to Vice Principal when necessary

Computer Skills MicroSoft Word 2003 (XP); MicroSoft Word 2010; Hummingbird;

SoftSolutions; IManage; DocsOpen; ProLaw ; DeltaView; Best Authority;

Adobe Acrobat 5.0; Adobe Acrobat 5.0 (writer)Adobe Acrobat 8.0;

Winscribe; Verdatum; BigHand; Outlook; PDF Docs Forms; PowerPoint;

Excel and DTE

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