Sales Executive Assistant

AMY E. KOEHLINGER

**** ****** **** ***** • Marietta, GA 30062 • 770-***-**** • ***********@*****.***

EXECUTIVE ASSISTANT

SUMMARY OF QUALIFICATIONS

• Versatile, results-oriented Executive Assistant with nearly 15 years’ experience providing thorough and

skillful administrative support to C-level executives; discretion and trust are key attributes.

• Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project

goals.

• An independent and self-motivated professional with excellent research and writing skills; able to grow

positive relationships with colleagues and stakeholders at all organizational levels. focus

• Motivated to improve business profitability through strong critical thinking, organizational and service

initiative skills.

• Computer skills include: MS Office Applications (Word, Excel, PowerPoint, Outlook, Access, Visio), Lotus

Notes, KRONOS, Adobe Livecycle Designer, Quickr Collaboration Network

PROFESSIONAL EXPERIENCE

Executive Assistant to Senior Vice President of Strategy & Operations October 2011 – July 2014

Assurant, Inc. Atlanta, Georgia - The premier provider of specialized insurance products and related services

in North America and select worldwide markets. (NASDAQ: AIZ)

Significant calendar and e-mail management for SVP and two VPs including meeting management,

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proxy e-mail replies and task prompts;

Interfaced with segment CEOs and stakeholders to facilitate conference calls, webinars and

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onsite/offsite meetings;

Coordination of domestic and international travel arrangements, including passport and business visa

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requirements;

Required to maintain high level of discretion, professionalism and good judgment while intercepting

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highly confidential information and materials;

Established and authored department newsletter to educate team about industry standards and

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capability development opportunities;

Re-organization and management of Transformation Office collaboration network site; developed

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application training materials for timecard reporting and employee performance software;

Assumed leadership role for department migration to Windows 7 platform including data validation,

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UAT testing, scheduling and rollout;

Responsible for accurate expense reconciliation and timely report submission;

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3.71/4.0: 2013 Performance Review.

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Executive Assistant/Office Manager March 2008 – July 2011 (closed)

Air Atlanta Helicopters. Atlanta, Georgia - One of the country’s leading Part 135 charter helicopter service

facilities and Georgia’s only Part 141 accredited flight training academy.

Provided full-range of administrative and office management support to business owners;

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Managed budget for marketing campaigns, software systems and special projects;

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Developed collateral materials and completed reformation of company website;

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Captured and reported data regarding aircraft usage and maintenance schedule;

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Utilized SalesForce e-mail campaigns to generate leads; quote preparation for potential customers;

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Processed VA benefits and M1 Student Visas;

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Responsible for accounts payables/receivables as well as payroll.

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AMY E. KOEHLINGER

3667 Pebble Hill Drive • Marietta, GA 30062 • 770-***-**** • ***********@*****.***

Referral Services Associate July 2004 - March 2007

Atlanta Center for Reproductive Medicine, LLC, Woodstock, Georgia - Full diagnostic testing and therapies

for state-of-the-art infertility treatment.

Served as principal liaison for CFO, Founding MD and Referral Director;

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Planned and executed monthly lectures and annual symposiums;

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Communicated with area physicians to validate patient referrals;

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Designed and implemented quarterly newsletters for patients and target physician markets;

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Collected data relative to patient activity and referral patterns;

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Tracked and analyzed department budget and expenditures;

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Utilized NextGen for physician scheduling and EMR patient database.

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Business Development Coordinator November 2000 - July 2004

Freshëns Quality Brands, Atlanta, Georgia - Provides licensed programs for retail food products in on-site

service markets.

Planned, managed and attended nationwide trade show events;

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Provided product sampling and pre-call support materials to sales managers;

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Served as liaison for Vice President of Sales and industry associations;

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Coordinated travel for Vice President and sales team;

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Maintained sales forecasts and tracked progress;

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Created advanced PowerPoint presentations.

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EDUCATION/TRAINING

Auburn University – Auburn, AL

Bachelor of Science, Human Development and Family Studies

New Horizons Computer Learning Centers – Atlanta, GA

MS PowerPoint 2007 Certification (Advanced)

MS Excel 2007

Goldmine

SkillPath Seminars – Atlanta, GA

Executive Assistants Conference

ONLC Training Centers – Kennesaw, GA

MS Access 2007 Coursework

LANGUAGES

English

Spanish proficiency

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