Senior Executive Assistant

DONNA L. WILLIS

**** ******** ***** ● Houston, Texas 77099 ● 281-***-**** ● *************@*****.***

PROFESSIONAL PROFILE

• Goal-driven professional with 15+ years of business process implementation and training experience,

including the ability to develop team structure and production flow to a successful outcome

• Solid understanding of marketing, advertising and presentation techniques with knowledge of business

communications practices and procedures

• Excellent team player with an ability to perform under pressure in a fast-paced, challenging environment

• Detail orientated with proven time management skills and superior written and verbal communication skills

QUALIFICATIONS

•

• Marketing Strategies and Campaigns • Corporate Branding and Communications

• Creative Team Leadership • Pricing Strategies & Product Launches

• Project Management • Account Development & Management

• Public & Media Relations • Web & Print Content Development

• Market Research & Analysis • Market Analysis & Expansion

• Product Positioning and Branding • Communication materials

PROFESSIONAL EXPERIENCE

Air Liquide Houston, TX

Senior Executive Assistant 2009 - present

Provide executive support for three (3) C-level executives: the Vice President of Operations Control- Americas

Zone, Vice President of Business Management – Americas Zone, and Vice President of Corporate Communications

& Public Affairs – Americas Zone

Selected Accomplishments:

• Prepare and edit correspondence, communications, presentations and other documents for the Americas

zone including consolidation and compilation of Target presentations and scheduling monthly financial

meetings

• Arrange and manage domestic and international corporate travel and meetings by developing itineraries

and agendas and liaising with vendors on ground transportation, lodging, flights, and meeting

accommodations

• Manage branded merchandise and other specialty printed corporate products at Workflowone, company

store vendor, and perform in-depth inventory analysis based on demand, eliminating low-selling products

• Administer vendor invoices for Corporate Communications and obtain required approvals to process

payments for the Accounts Payable department through Oracle accounting platform

• Facilitate video and teleconferencing calls with regional offices and set-up Webex presentation meetings

• Supervise and order supplies for 3 departments, including equipment ordering for all new hires

• Support complex, dead-line driven operations, demonstrating prioritization and strong organizational skills

• Produce and submit complex expense reports

• Assisted in company Town Hall meetings with local, state and national political officials

Air Liquide Houston, TX

Executive Personal Assistant

2007 - 2009

Provide executive support for the Investment Development Senior Managing Director and Oil & Gas Market

Executive Director for the Americas

Selected Accomplishments:

• Reviewed and revise marketing presentations for the Oil & Gas Market-Americas team, utilizing high level

graphic expertise experience in improving the departments marketing materials and exposure in the market

• Examined and submitted detailed expense reports for teams and directors with supporting documentation

including receipts, invoices, travel itineraries, and mileage

• Coordinated 6 week training program for Large Industries at off-site locations and prepared all communication

materials for attendees including presentations and travel arrangements

• Reduced Large Industries training program costs by 50% to $30K through event contract negotiations

• Coordinated with the Facilities department to upgrade all copy machines at the Corporate office and maintain

strong relationships with service suppliers for supplies, purchasing, and repairs

Northstar Production & Design Houston, TX

President/Owner 1998-2007

Acquired and merged two existing businesses, The Christmas Connections Inc. and Event Connections, through

implementation, execution and strategic growth design

Selected Accomplishments:

• Launched an aggressive marketing campaign, directing Northstar Production & Design into the position

of the second highest earning commercial holiday décor company in the greater Houston area

• Increased profit by 50% to $250K within the first year through vendor re-negotiations, streamlining

material purchases, updating inventory systems, and creating overall operational efficiencies

• Identified, solicited, and secured event contracts with major non-profits and corporate clients through

cold-calling and networking, resulting in low cost, high exposure events

• Created a nationwide campaign to address childhood obesity called “Get Up & Move” and successfully

enrolled participating partners such as the City of Houston, Harpo Productions, and Disney Imagineers with the

alliance of the NFL association

• Implemented and executed B.I.R.T.H. Fair in 2001, 2002 and 2003, increasing attendance and

profitability

• Sub-contracted with JW Productions for festivals in the greater Houston area including the International

Festival, Houston Children’s Festival, Taste of Houston, Houston Jazz Festival, Uptown Lighting Ceremony and

Festival, and Power of Houston Festival, with over 250,000 attendees per event

• Designed graphic production of all marketing materials, media packets and event promotional materials

Child Advocates, Inc. Houston, TX

Development Executive Assistant 1995-1998

• Created all fundraising solicitation correspondence and marketing materials including written

communications

• Communicated scheduled events and meetings to Board of Directors

Assistant Director

• Utilized networking, communication, and diplomatic skills with city government officials and corporate sponsors

• Maintained database of contacts including collection and input of data, with high emphasis in accuracy

COMPUTER SKILLS

Google Platform, Expert Microsoft Office Suite, Smartsolve, Peoplesoft, Oracle, Intrapay, Adobe Photoshop,

Printmaster, Quickbooks, Horizon, Visio, Frontpage, IOffice

LEADERSHIP AND COMMUNITY INVOLVEMENT

Board of Director, Glencluster Community Association 2011 - 2013

• Elected Director of community homeowner association, currently acting as 2012 President

Volunteer, Habitat for Humanity 2012

• Participated in home restoration projects and neighborhood clean-up efforts in Houston’s Fifth Ward

Member, Team Air Liquide 2012 - Present

• Secure fundraising for the BP MS 150, benefitting the National Multiple Sclerosis’s Society

Board of Director, Air Liquide Women’s Initiative Network 2009 - Present

• Promote best practices related to gender diversity in the workplace

Member, Mayor’s Wellness Council 2006 - Present

• Participated as the sole representative lobbying the City of Houston’s enrollment in “Get Up & Move “

Volunteer Director/Coordinator, KatrinaTexas.org 2005

• Lead volunteer coordinator for the only full informational resource phone in service and online internet wiki

source to all Katrina and Rita survivors, working in conjunction with the city of Houston

Board of Directors, B.I.R.T.H. 2001 - 2003

• Served on the Board of Directors for three consecutive years

Volunteer Public Relations Director, La Leche League International 1989 - 1995

• Support group leader to 6 Houston area groups on global social topics such as breastfeeding

RECOGNITION

Founders Award - B.I.R.T.H., 2011

• 10-year Anniversary Award presented by the President of the board for recognition as a founding member

Service to Children Award, 2005

• Presented by Cherish Our Children International for outstanding service and commitment

Mother’s and Child’s Advocate Award, 1996

• Presented by La Leche League International for outstanding leadership as Public Relations Director

PUBLIC APPEARANCES

• Radio appearance on Houston Business Radio- AM 650 as a featured guest for Rising Entrepreneurs

• Radio appearance on KUHF Public Radio for publicity and promotional interview on B.I.R.T.H. Fair

• Live television appearance on Channel 2 Houston, interviewed as “The Christmas Tree Expert”

EDUCATION

Six Sigma Lean Certification, Houston, TX 2014, Change Management Specialist Certification, Houston, TX 2014

Landmark Education & ICA Professional Business & Life Coaching Certification, Houston, TX, 2005 - 2013

Louisiana State University, Associate Degree Paralegalism, Shreveport, LA, 1986

Northeast University, Focus on Pre-Law and Communications, Monroe, LA, 1982-1984

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