Administrative Assistant High School

BEATRIZ COOPER

Cliffwood, NJ *****

Home: 732-***-**** *************@*****.*** Cell: 908-***-****

SUMMARY

Results oriented Administrative Assistant with extensive experience in positions of increasing

responsibility at a Fortune 100 company. Proven ability to act decisively and independently and

manage complex tasks with ease in supervisor’s absence, streamlining and delegating action

items when appropriate. Recognized for exceptional organizational skills and team player with

awards of excellence.

TECHNICAL SKILLS

SAP: Accounts Payable, Accounts Receivable

MS Office (Outlook, Word, Excel, PowerPoint)

EZ Trip

Ariba System

PROFESSIONAL EXPERIENCE

MERCK & CO. INC., Rahway, NJ 1998 – 10/2013

Administrative Assistant II (2004 – 2013)

Cardiovascular Disease Department

• Supported 3 Medical Directors and 1 Medical Executive Director

• Supported the department VP as needed

• Mentored/instructed new Administrative Assistants with standard operating procedures

• Responsible for the on-boarding process

• Assisted new monitors (medical doctors) to the department in the integration process

• Arranged interviews, consultants’ meetings and special department functions (e.g. team

building events, dinners, luncheons)

• Maintained and updated annual memberships/accreditations to different organizations for

the doctors, scientists, PhDs

• Proficient in SAP systems. i.e. account payable checking module

• Coordinated domestic and international travel including ground and air transportation,

hotel accommodations, meeting materials, facilitated webcasts when necessary, assisted in

procuring international visas

Administrative Assistant (1998 – 2004)

Cardiovascular Disease Department

• Supported 10 Medical Program Coordinators simultaneously

• Assisted in the relocation/on-boarding process of the new departmental VP

• Helped support the VP of the Cardiovascular/Atherosclerosis Department

• Managed all daily schedules

• Coordinated all meeting arrangements

• Planned and coordinated special projects such as consultants’ meetings and supported

the clinical preparation for advisory board meetings

Coordinated monthly departmental meeting ensuring continuity across sites, preparing

•

agenda and scheduled speakers as needed to keep employees abreast of changes in

policies, standard operating procedures, and human resource issues

BEATRIZ COOPER

Page Two

Home: 732-***-**** *************@*****.*** Cell: 908-***-****

Supported manager in preparing promotion packages

•

Created, updated and maintained slides in PowerPoint for presentations at meetings

•

Coordinated domestic and international travel including ground and air transportation,

•

hotel accommodations meeting materials and webcasts when necessary, assisted in procuring

international visas

• Reconciled monthly expense reports through the SAP system

• Ordered supplies for the department through the SAP system

EDUCATION

Project Management Certificate

Brookdale College

LaGuardia Community College, Major: Accounting, (attended 1 year), Long Island City, NY

PRC Metronamics, Inc., Queens, NY

Graduated, Administrative Secretarial Training program

Certificate of Merit for Outstanding Student

Hijas De Jesus High School, Spain

PROFESSIONAL SEMINARS

Annual Administrative Professional Briefings, Business Etiquette Excellence, Our Values and

Standards, Outlook, Team Building Program, Communications Styles, Getting Things Done with

David Allen

LANGUAGES

Bilingual Spanish/English

OTHER

Volunteer work at a soup kitchen

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