Executive Assistant/Administrative Manager

Tracy Wong

Have relocated to Texas from Washington, DC

Email: **************@*****.***

KEY SKILLS

Extensive experience supporting high-level CEOs with multiple clients

Experience in marketing and new business developments

Proficient in Outlook, Word, Excel, PowerPoint, Access, Lotus Notes, QuickBooks, PC and Mac, Blackberry and Apple devices

Fluent in English and Cantonese, conversant in Mandarin Chinese

PROFESSIONAL EXPERIENCE

Executive Personal Assistant/Administrative Manager, Lighthouse Consulting Group, Washington, DC

10/2009 3/2014

- Served as the confidential assistant to the Founder of the firm on all business and personal matters

- Prepared correspondences, presentations, and e-mails for the Founder

- Monitored daily news reports on corporate tax, environment, energy, electric power, natural gas sectors

- Assisted the President and two Vice Presidents in government and political affairs activities

- Managed ever-changing business and social calendars, arranged domestic and international travels

- Managed all office operations, including handling accounts payable and receivable, IT management, requisition of supplies

- Handled Human Resources functions, including implementing and managing health care benefits programs

- Researched potential clients, coordinated business development meetings and oversaw all necessary follow-ups

- Scheduled complex group meetings, handled special events, business and private luncheons/dinner parties

- Provided client support on CEO coaching/advisory business

- Updated company website and social media for the Founder

- Provided full support on a brand new business adventure, a new Italian fashion house in DC

Executive Assistant to the VP for Government Relations, Louis Dreyfus Commodities, Washington, DC

8/2001 12/2008

- Supported two senior executives, directed all office functions, travel & meeting arrangements, budgeting and accounting

- Coordinated meetings with US government officials, Members of Congress, non-governmental organizations and embassy staff

- Conducted Internet research, monitored legislation developments on agriculture, taxes, energy, and alternative energy issues

- Organized annual holiday reception for over 200 guests and other special events/functions/regional meetings

- Administered a trade coalition with 22 companies to lobby government funding for foreign market development

- Handled all export licensing duties, travel license, shipping licenses for the corporation

- Prepared lobbying and contribution reports for submission to the House and Senate

- Developed and maintained relationships with Congressional and Administration staff

- Attended and reported Congressional hearings and other relevant industry meetings

Associate Publisher, Georgetown Publishing House, Washington, DC

4/2000 12/2000

- Published two monthly newsletters with 10,000 executive-level subscribers in the US, Canada, and overseas

- Designed marketing plans to recruit new subscribers; created and developed new products; launched marketing campaigns

- Designed, conducted, and analyzed potential markets survey

- Monitored budgets and renewal rates; prepared and presented marketing reports

Account Executive, Gerber System Inc., Hawaii 1996-2000

Marketing Assistant, TheoDavies Food Services Group, Hawaii 1995-1996

Office Manager, Fine Future Copper Cable Company, Hong Kong 1989-1991

Office Manager, Gauss Electronics, Ltd., Hong Kong 1984-1989

EDUCATION

Hawaii Pacific University – Bachelor Degree in Business Administration. Major: Marketing

* Scholarship recipient of Hawaii Community Foundation

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