Experienced Executive Assistant
Resume:
KENYA BANKS
*************@*****.***
SUMMARY OF QUALIFICATIONS
Skillful, dedicated, and team-oriented Executive Assistant whose extensive experience in customer service,
coordinating, planning, budgeting, training and support of daily operational and administrative functions reflect
superior business development, keen instincts, strong leadership skills, and a demonstrated commitment to
organizational growth. Proficient in the usage of Microsoft Office Suite products such as those listed below.
Demonstrated capacity to provide comprehensive support for executive-level staff including
scheduling meetings, coordinating travel, and effectively managing all essential tasks.
Adept at developing and maintaining detailed administrative and procedural processes that
reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
Highly focused and results-oriented in supporting complex, deadline-driven operations; able to
identify goals and priorities and resolve issues in initial stages.
Proficient in Microsoft Visio®, QuickBooks, Microsoft Windows® operating system, Microsoft
Power Point, Outlook, Access, Excel, Epic, IDX, Adobe Contribute/Acrobat, Lotus Notes, Internet
Explorer, SharePoint, SAP, and Concur
Excellent verbal, interpersonal, and written communication skills.
Works in a team environment to effectively represent the organization's mission.
PROFESSIONAL EXPERIENCE
Direct Energy-Houston, TX December 2013 – Present
Executive Assistant to Vice President of Finance Operations
Provides executive level support to VP of Finance Operations
•International and Domestic Travel
•Process high volumes of information, while also evaluating the data’s relevance for inclusion in
costing and other reports.
•Prepare monthly and quarterly reports.
•Prepare business reports, proposals, and presentations
• Expense reports
• Budget management
• Event planning i.e. Luncheons, Birthday Celebrations, and Team Building Events/ Facilities
management
• Heavy calendar management
• Assign and monitor clerical and secretarial functions
• Design and implement office policies
• Orient and train employees
• Assists with HR task and on boarding responsibilities
• Used SAP to run day-to-day business transactions and processes
• Event planning
• Facilities management
Service Corporation International-Houston, TX June 2012 – Sep 2013
Executive Assistant to Financial Planning and Analysis Department
Provides executive level support to Managing Directors and Finance Department
•To plan, organize and manage workload to ensure contribution to the monthly financial reporting
process is achieved in a timely and accurate manner.
•To investigate and answer queries arising from Budget Holders, Management and other Finance
staff as well as external bodies.
•Process high volumes of information, while also evaluating the data’s relevance for inclusion in
costing and other reports.
•Prepare monthly and quarterly reports.
•Prepare business reports, proposals, and presentations
• Expense reports
• Budget management
• Event planning i.e. Luncheons, Birthday Celebrations, and Team Building Events/ Facilities
management
• Heavy calendar management
• Assign and monitor clerical and secretarial functions
• Design and implement office policies
• Orient and train employees
• Supervise office staff
• Evaluate staff performance
• Ensure filing systems are maintained and up to date
• Maintain and replenish inventory
United Vision Logistics – Houston, TX October 2011 – June 2012 (Contract Position)
Executive Administrative Assistant to the VP of Operations
Provides executive level support for the Vice President of the company
Calendar management for the Vice President and other regional managers
Assists with HR task and on boarding responsibilities
Event planning i.e. Luncheons, Birthday Celebrations, and Team Building Events
International and Domestic Travel
Orient and train employees
Prepare time sheets
Evaluate staff performance
Design and implement office policies
Facilities management
Expense Reports
Recruit and select office staff
Budget management /
Used SAP to run day-to-day business transactions and processes
Transfer and dispose records according to retention schedules and policies
Schedule departmental meetings
Communicate with external contacts to properly handle direction of business relations and
distribution of company literature.
Organize details of off-site functions involving participants’ availability, securing of location,
menu choices, travel arrangements and material preparation, i.e. correspondence, charts and
slide presentations.
TTC, LLC – Philadelphia, Pa November 2008 – October 2011
Executive Administrative Assistant to the CEO
Provides administrative support for the CEO of the company as well as other staff members
Calendar management for CEO and staff
Assists with HR task and on boarding responsibilities
Event planning i.e. Annual Company Holiday Party, Team Building Events, Company Golf
Tournaments, Department Baby Showers, Bridal showers etc…
International and Domestic Travel
Budget management
Expense Reports
Evaluate staff performance
Establish standards and procedures
Ensure filing systems are maintained and up to date and define procedures for record retention
Created and/or presented various Power Point presentations for the CEO and staff members on
our products
Facilities management
Supervise office staff
Plan and implement office systems, layout and equipment procurement
Schedule departmental meetings
Communicate with external contacts to properly handle direction of business relations and
distribution of company literature.
Organize details of off-site functions involving participants’ availability, securing of location,
menu choices, travel arrangements and material preparation, i.e. correspondence, charts and
slide presentations.
Assess assignments to determine the prioritization of work flow; Screen calls and mail
University of Pa. Hospital – Philadelphia, PA July 2006 – September 2008
Administrative Secretary of Renal Division
Provide administrative support for the entire Renal-Hypertension Division in this successful healthcare
organization
Calendar management CEO and staff
Assisted with HR task and responsibilities
Event planning i.e. Departmental Holiday events, Bridal Showers, Birthday Parties, Baby
showers etc…
Expense Reports
Created and/or presented Power Point presentations for fellows and doctors about various
renal related topics
Budget management
Control correspondences
Schedule departmental meetings
Prepare time sheets
Establish standards and procedures
Provide on the job and other training opportunities
Follow through with meeting arrangements as needed.
Organize details of off-site functions involving participants’ availability, securing of location,
menu choices, travel arrangements and material preparation, i.e. correspondence, charts and
slide presentations.
Assign and monitor clerical and secretarial functions
Devise and maintain extensive filing system and corresponding cross-referenced list.
Kept all company and private patient information confidential according to HIPPA laws.
Knowledge and experience interpreting the Americans with Disabilities Act (ADA).
EDUCATION
Bachelor of Science in Liberal Professional Studies, St. Joseph’s University, (2010)
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