Administrative Assistant Office
Resume:
TRACY D. MILLER
*************@*****.***
OBJECTIVE
To find an Executive Assistant position focused on performing a variety of
high-level projects in support of organizational and executive level goals
WORK EXPERIENCE
10/12 - Present NEWPEK LLC - Irving, TX
Office Manager
Handle duties related to the office as well as administrative assistant to
several executives. Arrange travel, expense reports, onboarding of new
employees, pay invoices, assists the Land department in processing legal
documents, liaison for local IT department. Also, arrange luncheons and
special events, orders supplies-electronic equipment-furniture, maintains
the spreadsheets and filing of Division Orders and Marketing files, make
the overnight shipments, update subscriptions and software renewals, audit
monthly voucher reports, control badges/access, coordinate the repair and
maintenance of equipment, type documents, maintain spreadsheets, and
liaison for IT department in Mexico.
10/07 - 8/12 MANNATECH, INC. - Irving, TX
Sr. Administrative Assistant
Administrative Assistant to the Executive Director of Financial Reporting
and the Executive Director of Accounting/Back-up Administrative Assistant
to CEO and CFO. Assist with the SEC filings. Create spreadsheets for
financial reporting and accounting projects, handle travel arrangements,
prepare power presentations, pull data for auditors on site, assist with
the details for the Annual Shareholder's meetings, schedule meetings, and
other administrative needs. Code invoices, reconcile bank statements,
handle the on boarding of new employees, process purchase requisitions, new
supplier set-ups, credit applications for new vendors, order supplies,
arrange luncheons and other events, maintain calendars and schedules,
process expense reports, assist A/P. Other duties include maintaining the
department calendar, distribution of mail, badge reports, the company
Policy & Procedures, process items through the retention system,
6/06-5/07 CARIS DIAGNOSTICS - Irving, TX
Executive Administrative Assistant to CFO
Provide administrative assistance to the CFO and was available for other
Sr. VP's by scheduling meetings/appointments, responsible for calendars,
travel arrangements, expense statements, itineraries, meeting agendas,
spreadsheets, preparing reports and PowerPoint presentations for meetings,
maintaining correspondence, contract, and routine office files. Other
duties include screening all calls and visitors, mail, preparing documents
for Board of Directors meetings, organizing luncheons, arrangements (travel
& agendas) for onsite candidate interviews, maintaining
daily/weekly/monthly reports, responsible for confidential and sensitive
information, composing and replying to correspondence. This position also
required researching for special projects, planning functions, keeping
subscriptions updated, set up call-in conferences and auditing financial
data.
8/05-4/06 MULLINS & WHITE EXPLORATION - Southlake, TX
Executive Administrative Assistant to V.P./Land
Responsible for the processing of all documents associated with leasing
land. Maintain drilling reports, well logs, create survey maps for land
crews with the AMI and our ownership designated, retrieve data from
Appraisal districts and county clerk's offices for verification of proper
ownership and correct survey data. Process the JOA's, assignments,
exhibits, Participation Agreements and other documents from conception to
completion on prospects to well status or for selling. Process all lease
files from start to finish. Create the spreadsheets for the prospects which
include all data needed by all the various departments. Organize and
present projects when completed for selling or drilling. Use Tobin maps &
Drilling Info.com as tools for this process. Familiar with: OGSYS,
Geographix, and Leasemap software. Process documents to be sent for File of
Record with the County Clerk's office and returned. Gather metes and
bounds data from the deeds. Request title run sheets on all leases.
Prepare for and attend NAPE conferences, NRI, drillinginfo.com, and other
continuing education classes. Attend all Exploration meetings. Handle all
land crew request from our office. A member of various Landman
organizations, a notary and supervised three employees.
3/05 - 6/05 REGENCY CONVERSIONS - Ft. Worth, TX
Purchasing
Create, maintain and process the purchase orders for company. Responsible
for recording the receiving information on all shipments, back-orders,
RGA's and inventory. Compile needed information for accounting on invoices.
Initiate shipping request, debit/credit memos & tracking memos. Control
amounts to be paid by verifying accurate costs on correct prices and daily
rate changes to keep within budget and special request from Controller and
also by purchasing from various suppliers that encourage competitive rates
and service to the company. Communicate with shipping and receiving crews
continuously for their assistance for needed warehouse information and
functions regarding recounts, packing slips, and tracking numbers. Call to:
confirm receipt of all faxed and called-in purchase orders made with
vendors, verify dates items to be delivered, expedite urgent shipments,
gather proof-of-delivery on questionable shipments, to inform supplier of
orders that are short, over or damaged, take photos for evidence of damage
on products and to hold or release products on an as-needed basis. Update
inventory quantities with open-order quantities daily before any additional
purchases are made, maintain all files, and many other duties.
10/96 - 1/97 CHARLTON METHODIST MEDICAL CENTER - Dallas, TX
Unit Secretary
In charge of main desk of the general medical/surgery floor, responsible
for processing all doctor orders, lab/medical tests, post-op procedures, x-
rays, maintained chart information, recorded medications, handled phone &
paging calls, admitted/discharged patients, had prescriptions filled, and
other duties.
1/84 - 10/86 WESTERN GEOPHYSICAL COMPANY OF AMERICA - Houston, TX
Secretary to Comptroller/Accounting
Secretary-handled office duties for Comptroller, word processing, reports,
scheduled appointments/conferences, phone calls, Dictaphone & filing.
Accounting-maintained status reports on all land and off-shore crews and
their expenses, reconciled their bank statements, maintained reports from
accounts payable/receivable and the tax department.
1/83 - 1/84 ROTEC ENGINEERING - Duncanville, TX
Accounts Receivable
Handled all receivable accounts (domestic/foreign), updated and maintained
computer system in which accounts were stored, processed shipping orders,
made daily deposits to bank and maintained status for accounting department
9/81 - 12/82 TEXAS A&M UNIVERSITY - College Station, TX
Assistant Secretary To Controller - Fiscal Department
Carried out secretarial duties for head secretary, handled phone calls for
department, filed, posted all cash transactions and typed monthly reports
going to other departments on campus and other office procedures.
5/80 - 7/81 VETERAN'S ADMINISTRATION MEDICAL CENTER - Dallas, TX
Dental Clerk & Unit Secretary
Dental Clinic: duties were: scheduling appointments for
inpatients/outpatients needing Oral-Surgery or Dental procedures,
maintained patients charts/records, responsible for all the
secretary/receptionist duties of the department.
Unit Secretary: duties included: transferring doctor's orders to med.
sheets, scheduled tests for patients, filled out all lab slip requests,
compiled and maintained patients charts, handled phone calls, admissions
and discharge duties, responsible for communicating STAT calls to hospital
operator and other duties.
TECHNICAL SKILLS
Proficient in Microsoft Word, Excel, Outlook, PowerPoint and 10 Key;
Strong oral and written communication skills;
Detail oriented with the ability to prioritize assignments;
Strong self-starter;
100-line phone system
EDUCATION
Cedar Valley Community College (Advertising); Blinn Junior College
(Programming) and Houston
Community College (Business).
Contact this candidate