Administrative

Gina Blackstock

New Port Richey, FL

ace0be@r.postjobfree.com - 727-***-**** home/727-***-**** cell

WORK EXPERIENCE

Account Coordinator

Traffic Advertising/The Longley Group - Palm Harbor, FL - April 2014 to July 2014

Responsibilities

Develop and maintain a working-level understanding of assigned client’s industries, company culture, products/

services and strategic communications plan.

Proactively communicate with clients on a daily basis in a professional, efficient manner. Maintain an extremely

responsive service orientation as part of an overall program and project management discipline. Demonstrate

a high level of organization and detail management.

Facilitate workflow by coordinating or gathering background information and/or resources needed to complete

jobs.

Prepare account service-related documents such as meeting agendas, meeting reports, proposals, and other

client communications and correspondence.

Participate in and document discussions during client meetings and conference calls.

Verify production specs.

Review vendor quotes and creative provided by art department and scripts provided by studio.

Create and/or provide feedback on project estimates and timelines.

Send estimates to clients.

Field and process internal information requests.

Assisting with mailings.

Review vendor bills and add expenses to client budgets daily.

Proofread all ads including digital, direct mail, print and scripts for TV and radio.

Maintaining current work-in-progress records and archives of past project information as appropriate.

Provide phone relief for receptionist.

Accomplishments

I provided all advertising creative for Hyundai New Port Richey, Hyundai Certified Used, Hyundai Wesley

Chapel, Mazda Wesley Chapel and Chevy Wesley Chapel including Direct Mail, Radio, TV, Print Ads and

Media ads.

Division Administrator

Sentry Management - New Port Richey, FL - October 2013 to April 2014

Responsibilities

Responsible for all administrative and financial operations of a branch property management office.

Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages,

or scheduling appointments.

Transmit information or documents to customers, using computer, mail, or facsimile machine.

File and maintain legal and regulatory documents as required.

Resolve complaints from homeowners, vendors, and/or the public.

Sort/distribute mail and post mail using Pitney Bowes posting machine as necessary.

Process and prepare memos, correspondence, spreadsheets, travel vouchers, marketing materials,or other

documents.

Perform data mining to analyze and determine trends.

Prepare and monitor staff schedules and appointment calendars.

Create purchase orders and maintain office supply inventory.

Maintain and troubleshoot all office equipment including server, printers, copy machines and fax machine.

Administrative Assistant

Curry and Associates - Trinity, FL - January 2013 to October 2013

Responsibilities

Gather financial information to enable accountant/owner to prepare 1040 and 1120 tax returns for various

individuals and legal entities, as well as 940, 941, and 944 payroll tax returns, and UCT-6 Florida Department

of Revenue Unemployment tax returns.

Print monthly financial statements for accountant to present results to management/owner.

Keep current and accurate financial records for clients in both manual files and Quickbooks.

Enter data into both PC and online version of Quickbooks.

Prepare client bank reconciliations for review by accountant.

Train clients in use of Quickbooks, enabling them to use their software efficiently and to its maximum potential.

Office Manager

PERO Engineering and Sales Company, Inc. - Palm Harbor, FL - March 2011 to January 2013

Responsibilities

Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages,

or scheduling appointments.

Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to

specific destinations.

Transmit information or documents to customers, using computer, mail, or facsimile machine.

Hear and resolve complaints from customers or the public.

File and maintain records.

Provide information about establishment, such as location of departments or offices, employees within the

organization, or services provided.

Collect, sort, distribute, or prepare mail, messages, or courier deliveries.

Process and prepare memos, correspondence, travel vouchers, or other documents.

Schedule appointments and maintain and update appointment calendars.

Analyze data to determine answers to questions from customers or members of the public.

Keep a current record of staff members' whereabouts and availability.

Take orders for merchandise or materials and send them to the proper departments to be filled.

Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.

Accomplishments

Employee of the Year 2011

Director of Management Services

Rampart Properties/Associa - Tampa, FL - October 2008 to February 2011

Responsibilities

Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums,

mortgage, taxes, and incurred operating expenses.

Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.

Investigate complaints, disturbances and violations and resolve problems following management rules and

regulations.

Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects

for commercial or residential properties.

Manage and oversee operations, maintenance, administration, and improvement of commercial, industrial, or

residential properties.

Negotiate the sale, lease, or development of property and complete or review appropriate documents and

forms.

Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs,

or property availability.

Determine and certify the eligibility of prospective tenants, following government regulations.

Prepare detailed budgets and financial reports for properties.

Direct and coordinate the activities of staff and contract personnel and evaluate their performance.

Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection

and compliance with codes and regulations.

Market vacant space to prospective tenants through leasing agents, advertising, or other methods.

Solicit and analyze bids from contractors for repairs, renovations, and maintenance.

Prepare and administer contracts for provision of property services such as cleaning, maintenance, and

security services.

Purchase building and maintenance supplies, equipment, or furniture.

Act as liaisons between on-site managers or tenants and owners.

Confer regularly with community association members to ensure their needs are being met.

Meet with boards of directors and committees to discuss and resolve legal and environmental issues or

disputes between neighbors.

Confer with legal authorities to ensure that renting and advertising practices are not discriminatory and that

properties comply with state and federal regulations.

Meet with clients to negotiate management and service contracts, determine priorities, and discuss the financial

and operational status of properties.

Negotiate short- and long-term loans to finance construction and ownership of structures.

Negotiate with government leaders, businesses, special interest representatives, and utility companies to gain

support for new projects and to eliminate potential obstacles.

Accomplishments

Rising Star of the Year, first year ever awarded to an employee, 2009

Successfully managed 14 properties.

Community Association Manager

Sentry Management, Inc. - Clearwater, FL - December 2001 to October 2008

Responsibilities

Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums,

mortgage, taxes, and incurred operating expenses.

Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.

Investigate complaints, disturbances and violations and resolve problems following management rules

and regulations. Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or

construction projects for commercial or residential properties.

Manage and oversee operations, maintenance, administration, and improvement of commercial, industrial, or

residential properties.

Maintain records of sales, rental or usage activity, special permits issued, maintenance and operating costs,

or property availability.

Prepare detailed budgets and financial reports for properties.

Direct and coordinate the activities of staff and contract personnel and evaluate their performance.

Maintain contact with insurance carriers, fire and police departments, and other agencies to ensure protection

and compliance with codes and regulations.

Solicit and analyze bids from contractors for repairs, renovations, and maintenance.

Prepare and administer contracts for provision of property services such as cleaning, maintenance, and

security services.

Purchase building and maintenance supplies, equipment, or furniture.

Act as liaisons between on-site managers or tenants and owners.

Confer regularly with community association members to ensure their needs are being met.

Meet with boards of directors and committees to discuss and resolve legal and environmental issues or

disputes between neighbors.

Confer with legal authorities to ensure that renting and advertising practices are not discriminatory and that

properties comply with state and federal regulations.

Clean common areas, change light bulbs, and make minor property repairs. Meet with clients to negotiate

management and service contracts, determine priorities, and discuss the financial and operational status of

properties.

Accomplishments

Portfolio Manager of the Year 2007

Employee of the Year 2006

Successfully managed 13 properties including one part time on-site property in addition to portfolio.

Data Entry Specialist

Reliant Pharmacy/Lincare - Clearwater, FL - February 2000 to July 2001

Responsibilities

Compare data with source documents, or re-enter data in verification format to detect errors.

Compile, sort and verify the accuracy of data before it is entered.

Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields

or onto tapes or disks for subsequent entry, using keyboards or scanners.

Store completed documents in appropriate locations.

Locate and correct data entry errors, or report them to supervisors.

Maintain logs of activities and completed work.

Select materials needed to complete work assignments.

Load machines with required input or output media such as paper, cards, disks, tape or Braille media.

SKILLS

Expert level in MS Office Suite including Microsoft Access, Word, Excel, Outlook, Power Point, Publisher,

along with QuickBooks PC and online versions. Familiar with all types of Windows operating systems up to

Windows 8.1. Proficientt in Sales Force, TOPPS, CommunityPro, Jenark and other community management

software. Type 80wpm and 10 key proficient.

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