Sales Manager

Ramona Ugalde

** ******* ******

Dover, NJ *****

973-***-****

acdvhg@r.postjobfree.com

**/** - ******* ****** & Semrau, Attorneys at Law, Boonton, NJ

Part-time Office Assistant

. General administrative duties for a small law firm

. Transcription of correspondence and legal documents

from cassette tape

. Process attorneys' expenses

. Purchase office supplies

. Maintain office equipment

. Management of law firm files

1/08 - 9/10 The Seeing Eye, Inc., Morristown, NJ

Administrative Assistant:

. Program budgets, payroll, invoicing, and general

administrative support for the Outreach Department,

Communications Officer and Marketing Manager

. Arranged ground transportation, flights and hotel for

7 to 14 orientation and mobility graduate students

for monthly seminars

. Managed 3 day seminars for visually impaired

teenagers that are flown in to experience how using a

Seeing Eye dog would affect their lives

. Coordinated local and national outreach visits to

educate the public and colleagues about our

organization

. Created and processed 11 expense reports monthly

. Public Relations Awards for volunteers and graduates

who met milestones in their relationship with the

organization

. Scheduled and presented bi-weekly tours of campus

. Managed multiple In-boxes and calendars using Outlook

. Coordinated all conference attendance for company

4/05 - 10/07 Access Communications, ? Berkeley Heights, NJ

Executive Assistant:

. Assistant to six partners and the Director of

Operations

. Managed nine calendars using Outlook

. Coordinated all professional and personal travel for

senior management

. Provided administrative support for the HR Manager,

Controller, Finance department, Sales force and West

Coast partner

. Coordinated charity contributions and events for

partners

. Managed Receptionist

. Responsible for kitchen and office supplies

. Assisted the HR manger with new hire onboarding

process

. Coordinated all corporate lunches, conferences and

special events

. Editor of the company newsletter

. Worked with the IT manager on purchasing and

inventories of all cell phones/wireless devices and

computer equipment

11/03 - 2/05 SES Advisors, Inc. ? Morristown, NJ

Administrative Assistant:

. Administrative support for Managing Director and

Principal

. Responsible for expense reports using Expensables

software

. Managed calendar of Managing Director and Principal

using ACT!

. Assisted Marketing Associate with coordination of

seminars/conferences and creation of marketing

materials

. Proofread proposals and PowerPoint presentations for

accuracy.

. Coordinated all travel, created all invoices, and

maintained client contact data using ACT!

. Created balance sheets in Excel using prospective

client's annual financial statements for the purpose

of evaluating the feasibility of setting up an

Employee Stock Ownership Plan

5/01 - 10/02 PCI-WEDECO Environmental Technologies Inc. ? West

Caldwell, NJ

Executive Assistant:

. Administrative support including travel and expenses

for the President, Controller and the Director of

Sales & Marketing

. Workman's Compensation claim filings

. Federal and State (OSHA & EPA) compliance and filings

. Assisted the marketing department with trade show

coordination

. Acted as US liaison for all overseas executives

traveling to the US facilities

. Coordinated relocation of the Vermont and New Jersey

facilities to North Carolina

7/99 - 5/01 Design Support ? New York, NY

Office Manager:

. Daily operations of an interior design studio

. Tracked employee hours and processed payroll

. Receivables and payables

. Managed supply ordering, shipping and receiving

. Scheduled meetings and measurement appointments in

addition to the coordination of installations

. Owner's expenses and travel

11/97 - 5/99 Clorox Sales Company ? Parsippany, NJ

Senior Sales Secretary:

. Responsible for correspondence, expenses, travel,

presentations, daily and monthly sales reports for

the Northeast Division Sales Manager

. General office management for the Northeast Division

Sales Office

. PowerPoint presentations for Division Sales Manager

. Created a budget tracking system in Excel enabling

the division office to stay well below budget

. Negotiated with construction companies and vendors

for office upgrade delivering the project 33%

($1,000) under budget

12/95 - 5/97 Ardry Trading Company, Inc. ? Cedar Knolls, NJ

Latin American Sales/Traffic Coordinator:

. Prepared quotations commercial invoices, packing

lists, airway bills, ocean bills of lading and bank

drafts as required by letters of credit

. Quickly learned the sales side of the business to

enable the Sales Engineer to extend Latin American

travel resulting in increased business and client

contacts

. Acted as translator via a conference call between a

Colombian client and a Canadian manufacturer

resolving a situation where three linemen were burned

due to faulty equipment

5/92 - 11/95 Ryan Beck & Company, Inc. ? Livingston, NJ

Executive/Sales Assistant:

. General clerical duties

. Assist in an administrative capacity on bank mergers

and acquisitions

. Expenses and departmental bookkeeping

. Customer service for brokers clients

Education: University of Bridgeport, Bridgeport, CT

BA, Communications, Graduated May 1991

Skills: Fluent in Spanish, proficient in MS Word, Excel,

Outlook, Internet, ACT!, Expensables, Duxbury,

PowerPoint, QuickBooks

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