Administrative Assistant Manager

Linda Jackson

P O Box *****, West Palm Beach, FL 33416 ** 561-***-**** **

****@*********.***

Dear Human Resource Director:

I am seeking employment commensurate with my experience and abilities. You

will note, for example, that I have substantial experience and an excellent

background (over 20 years) in administration, including computer,

financial, supervision, event planning, and organizational skills. I

believe that I can quickly become an asset to the company that affords me

the right opportunity.

In the interest of exploring professional affiliation with your

organization, I have enclosed my resume for your consideration and

approval. It will provide you with information relative to my extensive

experience at the administrative level in the business field.

I would appreciate the opportunity to meet with you in a personal interview

to further discuss my potential contribution to your successful operations.

Sincerely,

Linda Jackson

/lj

Enclosures

Linda Jackson

P O Box 18943

West Palm Beach, FL 33416

561-***-**** (h) ** 561-***-**** (c) ** ****@*********.***

EXECUTIVE/ADM. ASSISTANT, OPERATIONS MANAGER, BOOKKEEPER AND EVENT

MANAGEMENT/COORDINATOR

ADAPTABLE, DEPENDABLE, PRODUCTIVE

. Management, leadership Event Management and Planning

. Microsoft Office, Adobe, MS Outlook, QuickBooks Decision maker and

organizer

. Poised, tactful, diplomatic Attention to

detail, accuracy

Accomplishments

. Developed a 100% computerized accounting reports for DSC management

team. Created a spreadsheet of the company's entire portfolio of all

the jobs; in process and completed. This allowed the management to

review cost of the jobs; whether they completed the job on time and

use as a tracking tool for monitoring the job. Spearheaded a

collection campaign and collected over $2 million in outstanding

receivables.

. Developed a database for Vendor Diversity Department of interested

Vendor's in being part of the Office Depot Vendor Diversity Team

allowing the team the capability to view a database of all interested

parties and to attract and recruit approximately 85% more vendors.

. Developed a 100% computerized accounting system for the EC. Created a

database system for tracking membership status and dues, which allowed

the company to monitor payments, years of service, type of company,

etc. This resulted annual membership dues being paid earlier and it

increased membership as well.

. Developed operating policy and procedures, personnel policy, and

computerized the accounting system. Developed a database for

applicant's allowing the CDC to attract and recruit approximately 70%

more applicants.

. Round 2 Fundraising: Created a marketing tool for our fundraising

packages that resulted in the completion of the fundraising campaign

65% earlier than expected. Was instrumental in the solicitation and

acquisition of all necessary items donated to the non-profit

organization.

Employment History

Accounts Manager /Operations Manager

2010 - V*Starr Interiors, LLC.

2013 Jupiter, FL

Interior Design company bookkeeper/office director and manages all financial aspects

of the business. Detail-oriented and tenacious. Work directly with Principal &

Design Director to assist in various operational functions, responsible for reviewing

all PO before purchase products for jobs and billing. Review job contracts,

Extensive knowledge of QuickBooks, receive and process incoming Wire Payments,

receive and process incoming UPS COD Payments, receive and process incoming checks,

make all wire payments as needed, bank deposits, email communication, establish

business relationship with vendors and customers, mail distribution, enter and pay

bills in QuickBooks, enter new customers and vendors into QuickBooks, create credit

memos, collect on past due accounts via email, fax and phone, reconcile bank accounts

and credit cards. Prepare monthly financial reports, work closely with accountant.

Monitor budget and expenses monthly, Monitor and renew all license, insurance

policies, etc. Monitor and keep office equipment maintenance, order supplies and

equipment. Performs Administrative duties and clerical support as needed. Assist

owner with day to day operations, interviews, any human resource issues, new hire and

terminations. Plan and Coordinate all company related events and work. Assist

clients with event planning as needed or requested.

Data Intake / Marketing Specialist/Legal Assistant

2009 - 2010 HomeFree USA, West Palm Beach, FL

Inc.

Provided clients with Data Intake Forms for loan modification and reviewed

information submitted upon completion. Prioritized and batched material for data

entry. Entered data into HOMS software for reporting and tracking purposes. Duties

include proactive communication with customers, clients and servicers via telephone,

e-mail, or regular mail; managing database records; drafting status reports.

Followed-up with clients/servicers regarding foreclosure status, sale date,

postponement of sale date. Assist servicer in acquiring required documents to move

forward with loan modification request. Work closely with the Making Homes

Affordable Advocacy Team assigned to counselors to assist in escalating modification

or cancelling sale dates. Designed and created presentations for meetings and

events, edited materials as needed. Coordinated and disbursed communications for

company events. Designed and published quarterly newsletter.

Executive Assistant (part-time as needed)

2007 - Simpson-Wray Associates, Inc. West Palm Beach, FL

Current

Prepared PowerPoint presentations. Proofread and processed edits in word tracking

device. (SWA is currently finalizing the City of Riviera Beach Comprehensive Plan,

edits and additions). Attended client meetings as required. Processed contracts

between SWA and clients, invoices and payments. Provided all administrative

support, including correspondence, memos, proposals, faxing, and reports. Assisted

in the processing of financial statements and other accounting administrative

functions. Compiled statistical information and financial reporting (graphs, charts,

spreadsheets, as needed). Performed extensive research on the Internet. Responded

to e-mail and voice mail, reviewed e-mails as needed for SWA. Coordinated

communications, reports, presentations and meetings; organized external meetings.

Executive Assistant / Finance Coordinator (part-time as needed)

1992 - Excel/Joy Productions, Inc. West Palm Beach, FL

current

Current Project: Partnering with a non-profit CDC promoting Unity in the Community -

First Time Homebuyers and Homeowners Workshop and Foreclosure Counseling. Key role

is to seek sponsorship and coordinate Home Affair Program. Coordinate Old School

Affair promoting Unity in the Community Event. Managed President's day-to-day

calendar (Microsoft Outlook), as needed. Dealt maturely with confidential

information; acted as liaison between President and clients. Assisted in processing

travel arrangements for artist and their bands as needed. Prepared all National

Recording Artist contracts, payroll and distribution. Processed contracts between

Joy Production and clients, invoices and payments. Attended client's event planning

meetings. Prepared marketing packages for Joy Productions. Provided administrative

support, including correspondence, memos, proposals, faxing, and reports. Assisted

in the supervision of event staff. Managed time reporting process and other

accounting administrative functions. Compiled statistical information and financial

reporting (graphs, charts, spreadsheets, as needed). Responded to e-mail and voice

mail, reviewed e-mails as needed for supervisor. Coordinated communications, reports

presentations and meetings; organized meetings internal or external. Coordinated and

planned company events. Ordered and maintained inventory of supplies.

Executive Assistant/Contract Admin/Marketing Coordinator

2005 - 2007 D. Stephenson Construction, Inc. Ft. Lauderdale, FL

Managed President's (Dwight Stephenson former Miami Dolphin player) day-to-day

calendar (Microsoft Outlook). Dealt maturely with confidential information; acted as

liaison between President and clients. Processed travel arrangements for staff as

needed. Processed, logged and tracked travel expenses and check requests. Provided

all administrative support, including correspondence, memos, proposals, faxing, and

reports. Supervised clerical staff. Managed time reporting process and other

accounting administrative functions. Assisted the Accounting Department; coded and

processed invoices. Compiled statistical information and financial reporting.

Respond to e-mail and voice mail, reviewed e-mails. Coordinated communications,

reports, presentations and meetings; organized meetings. Coordinated and planned all

company events and functions. Organized and maintained job filing system; assisted

Project Managers. Ordered and maintained inventory of supplies. Created and

designed company's profile and qualification statements as a marketing tool.

Gathered necessary information and prepared Request for Proposals. Prepared bid

packages. Executed subcontract agreements, distribution, setting up job files for

owner and subcontractors, ordered certificate of insurance for all jobs and logged

contractors' information into prolog. Notarized documents.

Administrative Assistant

2002 - 2005 Office Depot Corporate Delray Beach, FL

Managed Sr. Vice President's day-to-day calendar (Microsoft Outlook). Dealt maturely

with confidential information. Scheduled and monitored travel arrangements.

Processed, logged and tracked travel expenses and check requests. Developed

presentations using PowerPoint. Acted as key contact for the department, assisted

customers as needed. Provided administrative support, including correspondence,

memos, proposals, faxing, and reports. Managed time reporting process and other

accounting administrative functions. Reviewed, and implemented the coding and

processing department invoices. Assisted in preparation of annual budget. Prepared

statistical information and financial reporting Responded to e-mail and voice mail,

reviewed e-mails as requested for supervisor. Coordinated communications, reports

presentations and meetings; organized meetings internal or external as requested.

Handled new hire coordination and setup. Organized and maintained filing system.

Ordered and maintain inventory of department supplies.

Executive Administrative Assistant/Finance Coordinator

1998 - 2002 Economic Council of Palm Beach County, Inc. West Palm Beach, FL

Worked with approximately 130 of the top business leaders (President's/CEO's) in Palm

Beach County. Provided staff support to the executive director, board of directors,

executive, membership and nominating committees. Supervised staff; processed all

necessary materials for meetings. Established and maintained files and office

records. Assembled materials from files and records for use in preparing reports,

answering correspondence and inquiries. Coordinated meetings, conferences and

appointments for supervisor. Responsible for standard office procedures; including

scheduling appointments, ordering supplies, and answering telephone. Assisted in

preparing proposals, monitoring the budget, reports and research papers. Maintained

and updated database for membership and membership dues. Responsible for all

accounting activities, account receivables, accounts payables, payroll, financial

statements, and budget reports.

Education History

Diversity, Global Training Certificate Office Depot University

Paralegal Hammel Business College

Business Administration, AA (pursuing BA) University of Phoenix

Accounting/Bookkeeping Certificate South Tech Academy

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