Manager Administrative Assistant

Elaine Rodriguez

*** ***** ****** ( Brooklyn, NY 11215 ( 718-***-****-347-***-**** (

**********@*****.***

Summary of Qualifications

Administrative Assistant professional with a wealth of knowledge in Accounts

Payable/Payroll & Medical Billing. I quickly adapt, identify and resolve

problems. Excellent communicator and problem-solver, uncompromising integrity,

with the ability to manage complex, sensitive, and confidential information.

Professional Experience

Administrative Assistant

Brooklyn Properties, Brooklyn, New York May 2010 - Present

Provide administrative/secretarial support for brokers and agents by assisting

and resolving a range of administrative duties

Organize, sort and distribute mail within the company

Update rental website with photos and quotes using Microsoft front page

Assign call ins and walk ins to rental/sales agents

Take inventory and order supplies as needed

Provide assistance to brokers in monthly mailings

Calculate commissions for brokers using spread sheets in Microsoft Excel.

Accounts Payable Coordinator

Touchstone Health Partnership, White Plains, New York April 2009 - April 2010

Processed and entered vendor invoices into accounting system

Audit employee Travel and Entertainment expenses

General Ledger coding of invoices

Allocated monthly Health Insurance, UPS, Telephone, etc. to various departments

Prepared and processed accounts payable checks, wire transfers and ACH payments

Assisted the payroll coordinator with bi-weekly adjustments

Worked with department heads and vendors to reduce cost

Researched and resolved vendor discrepancies

Prepared vendor expense analysis on a monthly basis

Entered monthly Journal Entries into the Peachtree system

Participated in the month end close process

Prepared and coordinated weekly cash receipt deposits

Created vendor invoice filing system which allowed the department to cross

reference all invoices more effectively

Implemented vendor invoice approval process

Accounting Assistant

Touchstone Health Partnership, New York, New York Jan 2008 - April 2009

Processed and post member premium cash receipts on a daily basis into the Market

Prominence System

Worked aggressively alongside various departments to resolve member issues and

premium discrepancies

Assisted in the General Ledger coding of invoices

Matched Accounts Payable checks with vendor invoices and prepared for mailing

Facilitated the creation of new vendor files and creation of new filing system

Obtained proper invoice approval from department heads

Updated and maintained the vendor listing within the Peachtree accounting system

Performed adhoc projects as requested

Created Journal Entry filing system which reduced the time spent in locating

current and previous months Journal Entries

Medicaid Audit Contractor

Americhoice by United Healthcare, New York, NY June 2007 - Dec 2007

Learned and utilized IDRS and Maces archived and imaging systems

Data input into access database that was an audit tool.

Utilized CAQH (Council for Affordable Quality healthcare)

Provided documentations for the healthcare Medicaid filling for the state of New

York and New Jersey

Error correction for quarterly New York State HPN submission

Volunteered

New York Methodist Hospital, Brooklyn, NY Sept 2005 - Dec 2006

New York Downtown Hospital New York, NY Jan 2007 - June 2007

Created and maintained patient master files,

Pediatric patient billing department researched ICD9 & CPT4 coding

Metro sports accounting department - invoicing via medical manager

Accurately inputted critical patient information into medical manager system using

diagnostic codes

Contacted Insurance companies for member verification

Liaison between patients and registration department to ensure patients are

registered courteously,

confidentially and accurately

Interviewed patients and family representatives for financial and demographical

information

Performed a variety of clerical functions directly related to outpatient

registration

Utilized ICD9 and CPT4 coding within the Emergency Medical Billing Department

Co-owned/General Manager

Minbet Corporation D/B/A 200 Fifth Restaurant/Bar, Brooklyn, NY - Dec 1986 - June

2004

Prepared and distributed weekly payroll.

Directed the recruitment, interviewing, hiring, training, motivation and

evaluation of the staff

Directed efficient guess flow through participated shift management, scheduling a

full working staff of up to 35 employees, including servers, bus persons,

runners, bartenders, host/hostesses & kitchen staff

Maintained expenses below budget through accurate, waste reduction, purchasing,

and cost-effective operating procedures.

Initiated operating procedures of daily duties for opening and closing of via wait

staff

Handled weekly inventory and vendor relations to insure the timely and

cost-efficient purchasing of food, beverage, liquor, beer and small wares.

Supervised all aspects of in-house banquet planning, bookings and payments for up

to 125 guest

Updated website daily with planned events and Head chefs specials

Academic Profile

Education Manhattan Institute, New York, New York

December 2005

Medical Billing Certificate

Satellite Academy, Brooklyn, New York

High School Diploma

Technical Microsoft Office, Peachtree, Medical Manager, CAQH, Eagle 7, POS

Skills Touch, KWIK, Market Prominence,

QuickBooks (beginner level), property shark, comps inc. Scanner,

Internet Research, Bi-lingual (Spanish speaking)

Type: 45 wpm

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