Accounts Payable Administrative Assistant

MAUREEN ELIZABETH McGILL

**** ***** **

Worthington, OH 43085

***/***-****

acdqy0@r.postjobfree.com

PROFESSIONAL SUMMARY

I am in search of a position in which my education and experience will be

recognized and used. I am an accounting professional with extensive

experience in accounting practices and principle and GAAP in the areas of

A/P, A/R, P/R, G/L.. I have experience in the manufacturing, corporate

real estate/property management, consulting engineering advertising and

fraternal organization industries. I am also pursuing my Master of Public

Administration Degree at this time from Franklin University.

EMPLOYMENT

Aladdin Shriners

Columbus, Ohio

Accounting Manager May 2008 -

October 2013

Responsible to Board and Executive Director (direct supervisor) for all

accounting functions including production and analysis of financial

statements for two entities. One entity is a 501c(10) fraternal

organization with~6,000 members, Aladdin Shriners and the other is a

501c(3) charitable organization, Aladdin Shriners Hospital Association for

Children, Inc.

. Daily accounts payable entry 100-200 invoices/month and cash

receipts entry ~10,000 checks processed annually and production of

check runs(200-300 checks per month) and daily cash receipts for

two companies

. Communicate with Banks regularly regarding banking and investment

accounts. Reconcile bank accounts for two companies.

. Update investment accounts totaling $10,000,000 by General Journal

Entry based on monthly statements from bank for two companies.

. Communicate with Executive Director and Treasurer regarding daily

banking requirements for two Companies.

. Forecast payables and receivables for cash management purposes 90

days out and update accordingly

. Enter P/R and import P/R entries based on reports generated by

Paychex. Reconcile quarterly and annual reports filed with taxing

agencies by Paychex, including 941s, W-2s and 1099s.

. Develop preliminary yearly budgets and perform research associated

with same (2,500,000+ annual budget).

. Conduct additional research and work with Treasurer, Executive

Director and Incoming Potentate on completing budgets for coming

year.

. Respond to inquiries from the Executive Director, Potentate and

Treasurer regarding financial results, special reporting requests

and the like for two companies.

. Work with the Auditors to ensure a clean and timely year end audit

for both companies.

. As needed, I advise staff regarding the handling of non-routine

reporting transactions, and assist in development and implementation

of new office and accounting procedures and features to enhance the

workflow of the department.

M-Marketing Consultants, LLC, Powell, Ohio

Accountant May 2006 - Present -

Part time (4-6 hrs/week)

Responsible to Company President for all accounting functions including

production and analysis of financial statements.

. Prepare invoices on excel and submit draft invoices for review and

approval.

. Enter invoices into Peachtree A/R and maintain accurate A/R aging.

. Communicate with TV/Radio stations to request or inquire about

invoices expected for a client

. Record cash receipts into Peachtree

. Write checks using Peachtree or record any manual checks into

Peachtree to maintain accurate cash balances.

. Reconcile Accounts Payable with vendors to ensure charges are passed

on to correct client/project

. Monthly Bank Reconciliation

. Prepare W-2s and 1099s as needed at year end and report same to all

necessary agencies

. Reconcile Peachtree Accounting to a spreadsheet that adjusts to cash

basis for tax purposes.

DBD COMMUNICATIONS, Powell, Ohio

Accountant August 2005 - April 2008

Responsible for all accounting functions including production and analysis

of financial statements for five entities.

. Prepare invoices on excel and submit draft invoices for review and

approval.

. Enter invoices into Peachtree A/R and maintain accurate A/R aging.

. Prepare daily deposits to cash accounts and track profit by client for

media and direct mail and by job.

. Determine cash needs and make any necessary bank transfers

. Enter bills into Peachtree A/P, print out necessary checks for that

day - General check runs are on Friday.

. Responsible for maintaining an accurate Accounts Payable.

. Run paychecks on the 15th and the last day of the month and keep track

of commissions due to sales staff based on PAID accounts receivable

and keep track of Federal, State and Local withholding.

. Review G/L at month end for correctness and prepare any necessary

adjusting/correcting entries.

. Reconcile all checking/savings accounts.

. Prepare and distribute financial statements.

ROBERT H. FULLER & ASSOCIATES, INC., Columbus, Ohio

Administrative Assistant August 2003 -

April 2004

. Served as Administrative Assistant, typing letters, memos, e-mails and

technical specifications, making travel arrangements for engineers

when going out of town to perform field work, including making hotel

and airline reservations.

. Completed special projects as requested by the company President and

Vice President.

. Acted as back up Accounting Specialist should the Accountant be out

ill or on vacation. The duties for this position are the same as

listed below in my work experience with Robert H. Fuller & Associates,

Inc. from 1993 - 1999.

. Served as receptionist, answering phones, greeting and routing

visitors.

GLIMCHER REALTY TRUST, Columbus, Ohio

Senior Financial Accountant May 2001 - April

2003

. Supervised Staff Accountant and had responsibility for training,

assigning, reviewing and scheduling work, evaluating performance, and

recommending salary adjustments.

. Reviewed general and administrative expense activity to determine

appropriate recording for 23 entities.

. Performed preparation of monthly accrual entries related to general

and administrative expenses.

. Prepared monthly allocations of corporate expenses.

. Provided monthly, quarterly and year-to-date variance analysis of

corporate expenses.

. Counseled Administrative Assistants on coding and provided guidance to

Accounts Payable.

. Reviewed and reconciled balance sheet accounts.

. Assisted Financial Reporting Manager and Controller in compiling

information for external auditors.

Staff Accountant April 1999 - May

2001

. Completed analysis comparing variances of corporate general and

administrative expenses from month to month, quarter to quarter and

year-to-date to last year-to-date.

. Performed a monthly review of the general ledger for the current and

previous month for corporate general and administrative expenses.

Prepared any necessary reclassification or accrual entries based on

the review.

. Allocated selected general and administrative expenses to departments

based on headcount and allocation of wages and benefits costs of

selected departments based on gross leasable area.

. Performed monthly review and reconciliation of Other Prepaid Expenses

and prepared entries to amortize and/or expense items in the

appropriate accounting period(s).

. Reconciled general disbursement accounts for twenty-three entities.

. Advised persons in other departments on correct coding of expenses and

acted as a liaison between those departments and accounts payable.

. Reviewed and approved coding of general and administrative expenses

before entry into the accounts payable system and coordinated with

accounts payable.

. Completed detailed schedules of selected expenses.

ROBERT H. FULLER & ASSOCIATES, INC. - Columbus, Ohio

Accounting Specialist November 1993 -

April 1999

. Performed cash basis accounting (A/P, A/R and G/L) on SEMA-4 Financial

Management Software.

. Performed a successful conversion on SEMA-4 in 1995, upgrading from a

1989 version which increased efficiency of the accounting such that it

became feasible to bring the payroll in-house.

. Drafted and completed all contracts for projects with clients based on

terms provided by Principals of the firm, maintained all contract

files and set up projects for billing based on the stipulations set

forth in the contracts.

. Processed and recorded daily cash receipts and disbursements.

. Made electronic deposits of state and federal withholding, and

prepared and filed all quarterly and annual payroll returns and

reconciliations.

. Served as Corporate Secretary keeping minutes of Shareholder and Board

of Director Meetings along with preparation of quarterly stock

statements adjusted to an accrual basis.

EDUCATION

Master of Public Administration

Franklin University, Columbus, Ohio currently attending - expect to

graduate 12/2014

Bachelor of Science in Business Administration - Accounting

Franklin University, Columbus, Ohio Graduated 1995

Associate of Applied Business in Accounting

Hocking College, Nelsonville, Ohio Graduated 1984

GENERAL OFFICE SKILLS

Windows XP, Windows 7, Microsoft Office Suite, MRI, SEMA4, Word Perfect,

Oracle, Peachtree, Solomon III

Proficient in running all typical office equipment (typewriters, copiers,

printers, postage meters, label makers, etc.)

REFERENCES AVAILABLE UPON REQUST

Contact this candidate