Accounts Payable Administrative Assistant

Denise J. Brandt

***** ***** ***** *****

Athens, AL 35613

256-***-**** / *********@*****.***

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Education:

UNIVERSITY OF SOUTH FLORIDA

BS in Accounting

Experience:

Physician Rx ATHENS, AL

Controller Sep 2009 - Dec 2013

Developed functional accounting procedures/systems for start-up business

Responsible for all financial aspects of the Financial Statements, to

include HR, 401K & Medical

Responsible for all Payroll, Accounts Payable & Receivable

Utilization of Quick Books, Microsoft Office (Excel, Word, etc)

CESSI - Division of Axiom Resource Management, Inc. Falls Church, VA

Controller Oct 2007 - Jun 2009

Responsible for all aspects of the Financial Statements:

- Reconcile all balance sheet accounts, payroll liability & expense

accounts for accuracy

- Calculate monthly indirect rates per FS

- Perform profit analysis on active contracts

Resolve issues with IRS, state and local agencies

Supervise various Payroll aspects to include the overall payroll cycle,

monthly PR tax pymts, Qtrly reconciliations and submission of Federal &

State PR tax reports

Accounting responsibilities (as listed below) while Senior Accountant

Utilization of Sympaq, Excel, Windows2003/Microsoft Office

AXIOM RESOURCE MANAGEMENT, INC. Falls Church, VA

Senior Accountant (Promoted from Staff Jan 2006 - Oct 2007

Accountant)

Responsible for all aspects of Accounts Receivable:

- Work closely with project and task managers to accurately compile and

integrate job cost data into monthly invoices according to government &

commercial contractual terms

- Generate, submit and track monthly invoices; including electronic

submission of invoices to the Defense Finance & Accounting Service (DFAS)

per proper budget funding codes and requirements

- Reconcile the Accounts Receivable account each month

Analyze, monitor and record all elements of Cash Management ; daily bank

acct reconciliations

Calculate/submit required monthly Borrowing Base Certificate report for

banking institution

Analyze terms of new contract financial data to create and maintain

accounts in accounting software

Assist w/ Accounts Payable responsibilities; job cost coding, process

travel claims, data entry & payment, journal entries according to FAR

regulations

Assist w/ year end closing of financial records (accrual to cash basis)

and audit preparation

Utilization of Sympaq, Excel, Windows2003/Microsoft Office

Volunteer Germany.

Leadership & Volunteer Positions June 2002 - June 2005

Volunteer leadership position for Battalion's (BN) Family Readiness Group

Attend meetings and disseminate community/military information to BN

families

Interact and work with senior military leaders on community meetings and

events

Organized, managed and executed BN events and fundraisers

Board positions held in PTA (DoDDs School) and Military Spouse Club

Spoor, Doyle & Associates, C.P.A., P.A. St. Petersburg, FL

Full Charge Bookkeeper Sept 1999 - July 2001

Analyze client data and prepare necessary journal entries to produce

accurate financial statements for a diverse group of businesses

Generate payroll; calculate federal/state liabilities; quarterly/yearly

tax returns; W-2's/1099's

Calculate sales tax for state filing

Maintain fixed assets/inventory schedules for financial statements and tax

purposes

Utilization of Creative Solutions, WordPerfect 8, Lotus Smart Suite,

Windows95

City of St. Petersburg / Police Department St. Petersburg, FL

Administrative Assistant I Jan 1998-Jun 1998

Provide financial accountability for a Federal funded grant

Research and document grant related expenditures

Analyze and verify grant related salary and overtime costs

Track fixed assets/inventory purchases

Prepare necessary project reports required by grant agency

Utilization of WordPerfect, Lotus, AS400, Windows95

City of St. Petersburg / Police Department St. Petersburg, FL

Account Clerk II (Promoted to Admin Asst I) Mar 1997-Dec 1997

Responsible for all phases of the accounts payable cycle

Generate accounts receivable for off duty police assignments

Determine correct fund, organization, and object codes for generating request

for payments

Communicate with vendors, Purchasing & Accounting departments, & co-workers

to assist in problem solving and questions

Utilization of WordPerfect, Lotus, AS400, Windows95

Okaloosa County School District Fort Walton, FL

Accountant Mar 1996-Oct 1996

Coordinate with finance and project directors to establish all new

federal, state, and local projects and make all related budget/journal

entries

Process, analyze, and verify required monthly/final federal and state

budget expenditure reports and submit to the Dept. of Education

Work with project directors, purchasing and accounts payable departments

to close projects

Reconcile federal cash advance funds and submit to Dept. of Education

Analyze & audit journal entries and bank transactions and reconcile

District's bank statements.

Prepare and post transactions including revenue, journal entries, and

inter-fund transfers to proper ledger and depository accounts

Provide assistance and information to all district and school level

employees

Utilization of WordPerfect, Excel, and TERMS

Caesar Kleberg Wildlife Research Institute

Texas A&M University-Kingsville Kingsville, TX

Account Clerk O Oct 1993-Feb

1996

Monitor accounts to open, close, and follow grant contract specifications

Verify, post, and maintain all account transactions, documents and

balances

Reconcile individual accounts to monthly statements

Develop and assist in procedures for fiscal and project reports

Direct researchers in projecting expenses in preparation of closing

accounts

Utilization of WordPerfect and Quattro Pro

Contact this candidate