Executive Assistant Management
Resume:
Rhonda M. Swann
***********@*****.***
Executive Assistant with Secret Clearance and Extensive Administrative Experience
RELEVANT EXPERIENCE:
US Security Exchange Commission
Executive Assistant December 2013 – April 2014
Scheduled high level appointment, meetings, conferences, teleconferences and video conference
Screened all incoming and outgoing calls to conserve the Chief Counsels time
Prepared, drafted, and edited correspondence and memorandums
Created power point presentation for meetings and conferences
Maintained travel date log and expense reports utilizing excel
Prepared all travel authorizations and voucher coordinating all travel arrangements and logistics including hotel accommodations,
reservation for dinner meeting
Drafted and edited all talking points for meetings and briefings
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Responsible for validation Time and Attendance for over 40 employees
Assigned cases to the legal team in the office of the Chief Counsel utilizing Microsoft Outlook
Maintain case spreadsheets utilizing MicroSoft Excel to ensure Lawyers comments were submitted by due date
Prepared and organized Performance Evaluations for the legal division in the office of Chief Counsel
Maintained Leave Calender for the Office of the Chief Counsel
US Department of State
Executive Assistant February 2009-November 2012
Maintains Executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences and
travel.
Conserves Executives’ time by reading, researching, and routing correspondence; drafting letters and documents;
collecting and analyzing information; initiating telecommunications
Represents the Executives by attending meetings in the Executives’ absence and speaking for the Executives.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and
graphics. Create PowerPoint presentations for meetings
Prepares reports by collecting and analyzing information and creating excel spreadsheets with data.
Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional
publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
US Department of State October 2001- February 2009
Travel Mgr/Staff Assistant
Scheduled high-level meetings and arranging appointments for the Administrative officer of European Eurasian
Bureau
Provided clerical and administrative support to the Bureau's Administrative Officer, including the administration of the database,
including management/access
Required a strong working knowledge of general office computers and software, and the ability to earn and operate
specialized programs unique to the European Bureau and department of State environment, such as Cable Express,
e-forms, the immigrant visa report and control program
Managing the travel program for over 400 Civil service employees and 200 Foreign Service employees on temporary
duty both domestic and overseas
Drafted regulatory and policy issuance procedure within guideline of the government 6FAR and 6FAM, assessed
impact on the travel program and recommended to management appropriate courses of action ensure compliance
Developed strategies for effective management of the travel program and related issues and initiated analytical
studies to assess program operations
Coordinated and attended presidential and ambassadorial conferences such as the 2004 US President’s G8 Summit,
Post Management Conferences, Chiefs of Missions Conferences, Deputy Chiefs of Missions conferences and
handling all logistics with arranging funding, travel, passports, and visas
EDUCATION:
University of Phoenix Graduation Date: Pending
Continued Coursework, BA Business Management-
Computer Learning Centers, Springfield, VA - Information Technology-Help Desk Specialist
SKILLS:
Solid Knowledge of the Government Travel Program, Office Management and Strong Communication skills.
Professional contractual background, optimistic attitude, applicable skill set and professional appearance. Well
versed on Windows 95-XP, Travel Manager 8.0, FedTraveler, E2 Solutions, QuickTime, Cable Express, Meeting
Place, Microsoft Office, including Access, Excel, Outlook, PowerPoint and Word,Visio 2003, and financial databases
such as CFMS.
References Available Upon Request
Contact this candidate