Executive Assistant Administrative

Lynn Miller-Penegor

***** ******* **., *-**

Westlake, OH 44145

Cell 248-***-****

*********@*****.***

EXECUTIVE ASSISTANT

A performance-driven Executive Assistant professional with progressive

experience in performing a variety of administrative and staff support

duties, which require a range of knowledge and skills of organizational

procedures and policies. Excellent interpersonal and communication skills

with a commitment to accuracy, quality and meeting deadlines. Proven

ability to establish and maintain productive relationships with internal

and external contacts at all professional levels. Reliable, conscientious,

ethical, discrete, flexible, self-directed, results-oriented and thrives in

a team spirit.

SKILLS

Outlook Database Project Management Administration

Management

MS Word Collaboration Meeting & Event Communication

Planning

MS Excel Follow-through Travel Arrangements Organization

MS PowerPoint Task File/Record Reporting

Prioritization Organization

PROFESSIONAL EXPERIENCE

Carnegie Management and Development Corporation, Westlake, OH

2013-Present

EXECUTIVE ASSISTANT TO PRESIDENT/CEO

. Administrative support of all daily activities for President/CEO

including but not limited to appointments, meetings, conference calls,

& events (personal, professional, & political) while ensuring

confidentiality.

. Instrumental in creation/production of proposals for government

agencies (FBI/VA/GSA) as well as medical facilities.

. Maintain Corporate files; assist the CAO with varied support (letters;

faxes; overnight mailings; etc.); and back up for Receptionist

Strongsville United Methodist Church, Strongsville, OH

2011 - 2013

CHURCH SECRETARY

. Maintain Membership Database for 1,200 members (Shelby Systems);

supervise office volunteers

. Accumulate information, prepare & produce report for church conference

and the annual report

. Opening of all mail & distribution of same to appropriate staff. Order

all office supplies, altar flowers, & printing needs

. Support the Treasurer & Finance Committee including handling cash &

checks; sending memorial acknowledgement letters; accounts payable, &

accounts receivable

. Maintain online church calendar. Coordination of volunteers for

various office projects as needed. Receptionist duties including

phones, greeting guest, giving tours of the building & accepting

deliveries. Printing of bulletins; certificates for new members,

baptisms & confirmation class; newsletter (bulk mail)

Office Team, Cleveland, OH

2010 - 2011

Ernst & Young LLC - Executive Assistant/Enterprise Support Services

. Support for one partner and three directors

. International & domestic travel & meeting arrangements & conference

calls for partner/directors & their staff

. Conference room & office scheduling (hoteling) through EY's IAS

Scheduler database. Used IBM Lotus Notes & Sametime software. Assisted

in preparation & attended the "First Purely Fun EA Teaming Event FY11"

. Completed EY Harassment testing with a 100% score

The Professional Group, Southfield, MI

2009-2010

EXECUTIVE ASSISTANT TO PRESIDENT/CEO

. Administrative support of all daily activities for President/CEO

including but not limited to appointments, meetings, conference calls,

events, & travel itineraries (personal, professional, & political)

while ensuring confidentiality.

. Oversaw 100+ company cell phones; travel arrangements for all company

employees; uniforms for all employees; back up for payroll dept., &

maintained corporate files. Created new uniform policy/procedure.

. Ordering of office & kitchen supplies, supply orders for sites,

maintain purchase order log, coordinate IT services, & handle requests

for insurance certificates & claims.

NAI Farbman (Farbman Group), Southfield, MI

1999-2009

EXECUTIVE ASSISTANT TO COO

. Assisted the COO with administrative support of all daily activities,

while ensuring confidentiality, accuracy and professionalism.

Scheduled COO's business activities including appointments, meetings,

conference calls, events, and travel itineraries. Screen, prioritize,

manage and control COO's correspondence, phone calls, visitors, verbal

internal and external communications; assured timely staff response;

determined which requests should be referred to other staff members.

Resolved routine and complex inquiries received in COO's office as

appropriate

. Acted as a liaison between COO, the Executive Team, and other internal

staff and external clients, maintaining effective and professional

relationships with all. Monitored and distributed monthly financial

reports to outside property owners

. Planned client and team (internal and external) events and meetings

. Personnel duties for three departments including tracking of all

vacation/sick days for three departments, as well as sorting &

distribution of payroll for on site & off site staff

Michigan League for Nursing (MLN), Livonia, MI

1995-1998

OFFICE MANAGER/ADMINISTRATIVE ASSISTANT

. Worked with the Executive Committee in the recruitment, selection,

orientation, & supervision of volunteers and paid staff

. Maintained personnel and payroll records; assured the maintenance of

current membership records & timely processing of membership renewals

for MLN, contractual client services, and current Councils and

Committee rosters

. Responsible for the MLN Annual Membership Meeting, Awards Banquet and

Installation of Officers including budgeting, planning, marketing,

registration, maintenance of accurate data and evaluation of offering.

The same responsibilities for all programming projects and services

of the MLN

. Provided staff support for MLN meetings, programs, and contractual

client services. Attended all Board of Director meetings

. Oversaw contract with MI Department of Consumer & Industry Services

for Nurse Aide Training Program Review

. Supported the Treasurer to assure accurate maintenance of the

financial records including data entry for the financial reports.

Accounts payable, accounts receivable and all banking

. Processed requisitions, ordered office supplies, and solicited bids

for services; maintained schedule of office activities

. Coordinated the creation of, and maintained the MLN Web Site; answered

email received; produced the publication Nursing Focus (quarterly

newsletter), other MLN publications and development of in-house

flyers, membership materials, and career materials

. Completed a wide range of word processing/typing tasks including, but

not limited to, press releases, financial reports, & correspondence;

responsible for the operation & maintenance of standard office

equipment; the scheduling, budgeting, planning, marketing,

registration, maintenance of accurate data, & evaluation of NCLEX

review program. Oversaw Student Scholarship Award program & prepared

documentation for continuing education credit from the National League

for Nursing and/or other authorized provider

Servall Appliance Parts Company (Detroit) [purchased] Partsamerica

Appliance Parts Company (Cleveland) 1991-1995

OFFICE/PAYROLL/PURCHASING

. Payroll for approximately 110 employees (Michigan and Ohio),

Purchasing & Customer Service

. Assisted Office Manager in numerous reports for Management Team

. Accounts payable, accounts receivable, and banking

Manpower & Norrell Temporary Services, Ohio and West Virginia

1990-1991

. NCR - Data Entry (Order Acceptance Department); Guernsey Memorial

Hospital - Transcription (Medical Records Department); Manville -

Quality Assurance Secretary; Colgate - Testing Lab; United Bank - Data

Entry

Noble County Child Support Enforcement Agency (C.S.E.A.) previously Noble

County Bureau of Support, Caldwell, OH 1987-1990

INVESTIGATOR II - C.S.E.A.

. Screened and selected child support computer system and guideline

software

. Speaker on newly created agency - Noble Cty. BPW; Noble Cty. Advisory

Council; Noble Cty. Coordinated Council

. Board Member - Ohio Support Enforcement Association

. Same responsibilities as previous position (Director of Bureau) only

under new Federal Regulations

DIRECTOR - BUREAU OF SUPPORT

. Investigated child support cases, kept accurate account for each case

. Located absent parents, established & modified child support amounts.

Established paternity, attended court hearings

. Received and issued child support payments, purchasing, and general

office

F & L Enterprises, Caldwell, OH

1985-1991

PARTNER

. Purchasing, Customer Service, Inventory, Sales, General Office duties

. Composed resumes, designed forms & book covers, restaurant menus, etc.

PROFESSIONAL MEMBERSHIPS

IAAP (International Association of Administrative Professionals) ~

PAUMCS (Professional Association of United Methodist Church Secretaries)

EDUCATION

Schoolcraft College, Livonia, MI

ADP (Automatic Data Processing, Inc.)

Working towards Office Administration Associate Degree

Trained in payroll processing

Professional Secretaries International ~ Business Law & Behavioral Science

in Business

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