Accounts Payable Insurance

C LA U D I AVA S Q U E Z

***** ********* ****** ** *******, TX 77073 CELL PH: (281) - 701-0258

E:mail: ***********@***.***

SKILLS

Microsoft Office Applications (Intermediate)

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Financial Modules (Health Information Systems, and Mckesson)

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Accounting Systems (Lawson, Ultipro Software, Paymaxx, Paychex,

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ADP, EZ Labor)

Timekeeping Systems (Gorrie Regan) (Kronos) (Time and attendance)

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(Timetrak) (E-Time)

Experience with software conversions and transition roll-out

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EDUCATION

SAM HOUSTON STATE UNIVERSITY – Huntsville, TX

Bachelor of Business Administration General Business

GRADUATED – (SPRING 2013

LONE STAR COLLEGE – Houston, TX

Associates of Applied Science Accounting

GRADUATED (FALL 2009)

EXPERIENCE

Cypress Creek Hospital, Houston, TX 77073 (APR 2003-PRESENT)

PAYROLL ACCOUNTANT/ AND ACCOUNTS PAYABLE ADMINISTRATOR

• Responsible for the management and coordination of all payroll functions in a bi-weekly basis

for 350 + employees for a multi-department organization

• Prepare off-cycle Manual checks for Terminations and bonuses

• Managed processing of new hires, temporary workers, transfers, and terminations.

• Process employee wage garnishments (child support, levies, etc.) tax withholdings (federal and

state), voluntary deductions and direct deposits

• Distributed labor hours reports to all department managers in a weekly basis to confirm the

allocation of department worked hours

• Prepared weekly FTE Report in a weekly basis and report variances to corporate

• Prepared comparison bi-weekly FTE report and find variances

• Effectively communicated payroll-related matters to all levels of staff and senior management

Reconciling accounts and prepare monthly GL journal entries

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Prepare financial statements Assist Controller with audits, sales, and property taxes

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Perform GL adjusting entries

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Account reconciliations Assist departments in the explanation of cost reporting

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results

Maintain Labor overhead to lower incremental unnecessary OT

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Oversee & support the Accounts Payable and A/R process.

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Processed all Accounts Payable and Insure compliance with local, state and federal

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entities through periodic preparation and submission of required documents and

payments including Annual 1099’s, premium tax filings, property tax filings, etc.

Responsible for all other duties assigned by management.

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Compile payroll data such as garnishments, vacation time, and insurance and

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401(k) deductions.

Accurately key all payroll data in order to meet deadlines and requirements..

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ACCOUNTS PAYABLE DUTIES:

Receive and verify invoices and requisitions for goods and services

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Verify that transactions comply with financial policies and procedures

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Prepare batches of invoices for data entry

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Data enter invoices for payment

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Process backup reports after data entry

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Manage the weekly checks run

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Record all checks

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Prepare vendor checks for mailing

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Prepare manual processing

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Maintain files of accounts payable

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Maintain the general ledger

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Maintain updated vendor files and file numbers

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Print and distribute monthly financial reports

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Petty Cash Custodian

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Maternal Child Care Services, Houston 05/2000-12/2002)

Payroll and Benefits Coordinator

Process payroll for a multi-state company, review timesheets and corrected time

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Verify attendance, hours worked, and pay adjustments, and post information onto

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employee records.

Process and issue employee paychecks and statements of earnings and deductions,

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ensuring timeliness and accuracy.

Process paperwork for new employees and enter employee information into the

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payroll and benefits systems.

Record employee information, such as exemptions, transfers, and resignations, to

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maintain and update payroll and HR records.

Compute wages and deductions, and enter data into payroll system.

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Conduct verifications of employment and requested and ensure the proper

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completion and collection of all required forms, including I-9s and W-4s.

Keep informed about changes in tax and deduction laws that apply to the payroll

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process, especially as it concerns 401(k) deductions and limits.

Compile and maintain appropriate documentation for employees, such as I-9s, W-

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4s and other withholding and elective deduction information.

Take an active role in the on-boarding process with new employees.

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Monitor and ensure compliance with HIPAA and FMLA and ensure the

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confidentiality of all payroll and HR records.

Assist with back ground checks during the hiring process as needed.

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Provide educational materials to employees as it pertains to benefits, policy and

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payroll.

Comprehensive Medical Imaging, Houston, TX (07/1998-12/1999)

Accounts Receivable, Collector

• Answered customers’ questions regarding their accounts

• Received and posted payments to customers’ accounts

• Called insurance companies to collect on past due accounts

Baylor College of Medicine, Houston, (08/1995-06/1998)

Account Receivable Specialist

• Posted payments from insurance companies

• Audited insurance payments for exact payment of contract agreement

• Initiated refunds to patients and insurance companies

Clinica Del Sol, Houston, TX

Receptionist/Biller/Coder (01/1991-08/1995)

• Registered new patients

• Scheduled appointments

• Billed insurance companies for reimbursement

• Verified insurance for patients’ benefits

• Biller, Coder and Collector

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