Experienced Administrative Professional
Resume:
Stephanie T. Daise
Snellville, GA 30078
Mobile: 678-***-****
********@*****.***
An experienced Executive/Administrative Assistant with strong communication
skills coupled with a drive to learn, and the knowledge to accomplish a
task, even under adverse conditions of frugal budgets and time constraints.
2 PROFESSIONAL EXPERIENCE
DENDREON CORPORATION Union City, GA.
02/2011 - 10/2012
Administrative Assistant
. Manage calendars of directors, managers, and supervisors of
Manufacturing, Operations, and Facility Engineering departments.
. Schedule departmental and management meetings along with meeting
logistics.
. Prepare and distribute meeting minutes as well as provide updates for
assigned action items of attendees.
. Create and edit presentations for meetings and speaking engagements.
. Prepare and distribute correspondence on behalf of senior management.
. Prepare and distribute various reports regarding associates'
performance and progress during production.
. Create and maintain filing system for associates' proficiencies and
training documents.
. Maintain and update training profiles and learning histories of
various departments through electronic learning system.
. Manage and arrange travel itineraries for directors, managers,
supervisors, and associates.
. Create and submit expense reports for directors, managers,
supervisors, and associates.
. Code invoices for disbursement of payment to vendors.
. Organize departmental events such as luncheons, dinners, team building
events, and holiday parties.
. Order supplies and maintain stock of regularly used items.
. Update and distribute departmental organizational charts to Human
Resource Department.
. Inform Human Resources of changes within departmental reporting
structure relating to payroll and shift differentials.
. Create assimilation binders and distribute within departments.
. Proofread, edited, and revised standard operating procedures (SOPs).
. Created, updated, and maintained logbook tracking system which
provided traceability for all lab equipment used in manufacturing and
production.
TURNER CONSTRUCTION Atlanta, GA.
10/2008 - 02/2011
Project Administrator
. Assist senior management in general contract management tasks,
including project progression reports and reviewing and coding of
invoices.
. Work with senior project staff to develop file management protocols
and organize electronic and hard copies of project files and
deliverables on an on-going basis.
. Prepare reports, memoranda, letters, and graphics for projects and
other administrative needs.
. Proof documents for typographical and format errors.
. Prepare meeting materials (e.g. large-scale binders, booklets,
reports, hand-outs) for client (internal and external) sessions and
arrange for delivery of items to clients.
. Coordinate and maintain attendance of office staff.
TURNER CONSTRUCTION Atlanta, GA. (continued)
10/2008 - 02/2011
Project Administrator
. Provide phone coverage, screen calls, communicate messages, and
expedite/route calls to staff, as needed.
. Create and maintain phone directory for project.
. Order office supplies for entire job-site and maintain inventory.
. Maintain and place service calls for all equipment within job-site.
. Oversee and maintain insurance enrollment of contractors working
within project.
. Manage payment application and billing process throughout the
beginning and closing out of project.
. Create, complete, and submit expense reports for senior management.
. Responsible for gathering materials to be included within monthly
reports as well as publishing staff meetings.
MDP SOLUTIONS INC. Atlanta, GA.
07/2005 - 10/2008
Executive Assistant
. Assist senior level managers in preparation and development of
requests for proposals (RFP), and statements of work (SOW).
. Provide phone coverage, screen calls, communicate messages, and
expedite/route calls to other areas, as needed.
. Assist senior management in general contract management tasks,
including project progression reports, invoice review, and budget
management.
. Assist senior management in developing work plans and budgets in
relations to active projects.
. Work with senior project staff to develop file management protocols
and organize electronic and hard copies of project files/deliverables
on an on-going basis.
. Prepare reports, memoranda, exhibits, letters, and graphics for
projects and other administrative needs.
. Proof documents for typographical and format errors.
. Prepare Training Materials (large-scale binders, booklets, reports,
hand-outs) for client sessions and arrange for delivery to clients.
. Coordinate and maintain log of travel, including staff destinations
and date/time of return to office.
. Receive trouble tickets, assign, and dispatch closest and most skill
appropriate field tech for emergency technical outages reported by the
customer.
AMERICAN PANEL CORPORATION Alpharetta, GA
09/2000 - 07/ 2005
1 Administrative Assistant
2
. Manage daily reports to upper management with regards to invoicing and
pricing on specific products.
. Reviewed invoices submitted for payment to financial department.
. Reconciled credit card statements submitted to financial department.
. Entered and verified data for expense reports submitted to financial
department.
. Review and track bills prior to submittal to accounts payable.
. Answer and route all incoming phone calls; greet and direct visitors;
sort and distribute both incoming and outgoing mail.
. Maintain the company's phone directory.
. Manage building maintenance issues pertaining to lobby and restroom
areas.
. Manage service calls on fax, copier, and printer machines.
AMERICAN PANEL CORPORATION Alpharetta, GA (continued)
09/2000 - 07/2005
3 Administrative Assistant
. Provide administrative support for human resource, financial, and
engineering departments.
. Manage the ordering of office supplies and associated vendor
relationships to ensure that the organization receives the most
competitive pricing on all supplies needed.
. Manage all cross-departmental travel arrangements for the Southern
Region.
. Assist Vice President, General Manger, and Human Resource Director,
with meeting plans and correspondence when needed.
. Process bi-weekly payroll using ADP E-Time software, for approximately
60 hourly waged employees.
. Schedule clerical manpower and equipment as required ensuring that
project requirements were met.
. Develop and maintain scheduling and calendar for conference rooms.
4 NATIONS BANK (BANK OF AMERICA) Tucker, GA
04/1998 - 09/2000
5
6 Assistant Teller Coordinator
7
. Provide maximum quality customer service by accurately evaluating
customers' current financial position, recommending appropriate
banking products and services to accommodate their financial needs.
. Train new personnel to adhere to all banking policies and procedures
with regards to safety measures and fraud prevention.
. Responsible for performing intermediate settlements to verify sum in
the cash terminals at the beginning and end of each work shift.
. Prepare daily cash settlements, check cashing, as well as verifying
account balances, signatures, and identity of recipients as an
integral part of ensuring fraud prevention.
. Provide transaction quality and efficiency to customers wanting face-
to-face interaction with a bank representative.
. Responsible for being knowledgeable on a wide variety of Banking
departments, referring customers appropriately, and following up to
ensure customers' satisfaction.
. Perform various transactions on accounts such as deposits,
withdrawals, travelers' checks, money orders, official checks and
exchange foreign currency.
RICH'S/LAZARUS/GOLDSMITH Atlanta, GA 03/1996 - 04/1998
2 Sr. Sales Associate
3
. Managed an effective execution of Visual Merchandising on new and
existing products and services being offered by the organization.
. Responsible for implementing training with regards to sales techniques
and customer service procedures for all new sales associates within
the department.
. Developed weekly reports to submit to upper management with regards to
inventory on specific products.
. Responsible for providing customers with quality services while
presenting new merchandise and services.
4 EDUCATION
Currently attending Gwinnett Technical College
SOFTWARE/OS PROFICIENCY
Windows XP Pro, Microsoft Office 2007, 2010, Visio, Concur, Oracle
(iExpense / iProcurement)
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