Project Management
Resume:
Catherine Lynn Marx
Seabrook, Texas 77586
281-***-**** Home; 281-***-**** Mobile
********@*****.***
Results oriented, self-starter administrative support and office management through positive attitude, uplifting
demeanor, knowledge of office protocol and positive encouragement of staff; allowing Level-C Executives
to achieve the highest goals through unsurpassed support.
CORE COMPETENCIES
Office Management Practice/Division Management & Administration
Accounts Payable Varied Computer Skills
Correspondence Composition Calendar Scheduling & Management
Staff and Budget Forecasting Special Projects Coordination & Management
Records Management Report Creation (Weekly, Monthly)
Procurement & Acquisition Research Expense Reporting
Process organization & implementation Impeccable Written & Verbal Communication
Discrete and Professional Invoice/Accounts Payable Auditing
FEMA Project Reconciliation/Audit Review Preparation Strong Organizational & Communication Skills
PROFESSIONAL EXPERIENCE
PROSTAFF (Temporary Staffing Agency) November 5, 2013 – January 14, 2014
Executive Administrative Assistant – on assignment as Executive Assistant within Branded Products Division of
electrical switch and parts manufacturer in South Houston.
MFR SOLUTIONS, INC. October 2011 – October 31, 2013
Office Management & Staff Consultant Auditor – FEMA IKE Recovery
• Research and analyze project expenditures making necessary adjusting journal entries to best capture
reimbursement.
• Analyze and prepare various financial reconciliations and reports for both internal use and as required for
external agencies audit and review involved in Disaster Recovery efforts.
• Account Payable
• Substantiate vendor payments by obtaining all payment documentation.
• Make relevant financial decisions by examination of past and projected financial data and providing
assessment to senior management.
• Manage Accounts Receivable through verification.
• Resolve problems and questions regarding basic accounting data items by initiating contact with departmental
representatives, project managers, and others involved in the Disaster Recovery efforts.
• Manage efficiency of work flow by monitoring and ordering supplies needed for assignments.
• Provide mechanisms to monitor and enforce compliance by identification of appropriate internal controls for
department.
• Conduct financial reviews to determine and reconcile Federal grant project costs within project scope.
• Manage project files through extensive research, preparation, and organization of audit files.
• Create detailed Project Worksheet cost summary of expenses to be submitted for Federal reimbursement.
• Team collaboration assistance in State A-133 audits, Oversight audits, and Project Close-out audits,
emphasizing compliance with a strong knowledge of Federal regulations.
MFR, P.C., Houston, Texas January 2008 – October 2011
Practice Administrator/Division Office Manager to Consulting Advisory Service
• Effectively manage the administrative support to Managing Principal/Partner, 3 departmental Principals, 2
Directors and 2 Senior Managers.
• Creation of RFP documents using for grammar and syntax, format and compilation.
• Management and training of clerical staff resulting in effective coordination of administrative duties.
• Implement and conduct special projects focusing on goals and results.
• Coordination of procurement of equipment and supplies, managing acquisitions.
• Collaborate and coordinate departmental budget planning and development of budget.
• Exercise all core competencies in a highly confidential and professional manner.
• Take initiative and self-direction, focusing on achievement and objectives.
• Manage and schedule needs of department through knowledge of department goals.
• Expedite invoicing to all departmental clients.
• Manage client operations to ensure contract compliance.
• Project management, recruiting Case Management staff with strong understanding of HUD
requirements.
• Create processes for reporting to Corporate Officers the successes throughout engagements.
• Take the lead in preparation and submission of RFPs using advanced word processing
and marketing skills.
• Contract administration using complete understanding of results expected and best
practices for revenue generation.
• Manage meetings and make all travel arrangements for executives and group participants.
• Professional demeanor using strict confidentiality in all communications regarding
department and corporation.
MOODY REVIEW, INC., League City, Texas April 2004 – January 2008
Executive Assistant Office Manager to Chief Operating Officer
• Administrative support resulting in best use of COO, CFO and President’s time and
efforts.
• Manage multiple assignments and projects simultaneously with flexibility and
adaptability to constant change of priorities and client commitments.
• Prepare and provide marketing documentation, samplings of company results.
• Actively market advantages and benefits of company product, bringing in leads and
new clients.
• Advanced Excel skills to generate reports monthly and weekly client reports.
BLUE SEA CORPORATION, Houston, Texas February 2001 – April 2004
Sr. Executive Secretary
• Manage and address staff and office issues, determining best usage of time and materials.
• Prepare and submit accounts receivable invoices and accounts payable.
• Monitor, analyze and prepare sea condition reports using advanced Excel functions.
• Prepare PowerPoint and MS Word proposals to encourage interest in vessel construction.
• Manage corporate accounts payable/accounts receivable.
• Prepare quarterly reports, newsworthy memorandums, and annual reports to Corporate
Directors and Shareholders.
• Managed and hosted convention of 200 participants of former U.S. Navy program
TEXAS DEPARTMENT OF TRANSPORTATION, La Marque, Texas July 1998 – November 2000
GALVESTON AREA OFFICE
Secretary II /Purchasing Administrator
(Support Area Engineer, Assistant Area Engineer, and two supervisors)
• Field, research, and provide answers to questions and concerns from the public about ongoing
road construction on State thoroughfares.
• Route average intake of 50 calls to various departments from other State offices and the
public.
• Calculate, verify, reconcile, and submit time and weekly payroll with stringent deadline for
submission to Houston District Office for 35 construction office employees.
• Coordinate procurement of equipment and supplies and manage all phases of acquisition
cycle.
• Monitor and confirm accuracy of records of onsite required stock.
• Record and validate all purchases.
• Maintain accounts and logs of all onsite blanket purchase order items.
Catherine Lynn Marx Page 2 of 2
281-***-**** (Mobile) ********@*****.***
281-***-**** (Home)
ADVANCED SKILLS
MS Outlook PowerPoint MS Excel Microsoft Office Suite
Oracle/ERP Type 75 WPM PeopleSoft Visio
PROFICIENCIES
ACT! Lotus Notes 10 Key–touch MS Publisher
PC Upgrade and Components PC Trouble Shooting and Problem Solving MS 365
Adobe CS5 SharePoint
I invite you to review my posted recommendations on LinkedIn; Additional referenced are available upon request
Catherine Lynn Marx Page 2 of 2
281-***-**** (Mobile) ********@*****.***
281-***-**** (Home)
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