Administrative Assistant Customer Service
Resume:
Regina Meehan-Simunek **************@*****.***
** ********* ****** 845-***-****
Chestnut Ridge, NY 10977
Skill Summary:
Appointment scheduling ~ Travel Arrangements ~ Meeting Coordination ~ Document
Creation ~ High Volume Phone Calls ~ Travel and Expense Reports
~Invoices ~ Purchase Orders ~Budgets ~ Forecasting ~ Special Projects,
Customer Service, Billing
Microsoft Word, PowerPoint, Excel, Outlook, AS400, databases such as Angus and GIFTS
and, Internet proficient.
PROFESSIONAL HISTORY
Diamond Reporting & Legal Video
Biller Mar 2013 – Sept 2013
Proof read captions, names, and address and file numbers on transcripts. Coding jobs
sheets for billing purposes and bill the appropriate lawyer (s).
The Wallace Foundation,
Administrative Assistant
Research and Evaluation Mar 2008 – Jan 2010
Research and Evaluation and Communities Jan 2010 – Nov 2011
Provide administrative support for designated unit(s): maintain unit calendars, schedule
and set up onsite meetings; assist with coordinating offsite meetings as needed; make
timely publication requests; manage incoming mail; prepare background materials for
meetings and travel itinerary; draft correspondence as requested; and handle
telephones, filing, copying, and updating of contact lists.
Calendar management: schedule and code internal and external meetings, site
•
visits and conference calls. Prepare agendas, logistics, travel, reimbursements.
Accompany the team to conference site to ensure a successful and smooth-flow
operation.
Follow-up on meeting timelines and benchmarks to meet quarterly board
•
production schedule.
Finance/Legal: Ensure compliance and due diligence using GuideStar, IRS 501
•
(C) 3 letter, review Tax Form 990 PF, audited financial statements, board
members and top five officers list.
Grants Management/GIFTS Database: Compose RFP Data/Cover Sheet, enter
•
proposal data in GIFTS and ensure proper coding of grants, prepare contracts
and grantee letters, track reports/deliverables in GIFTS.
Regina Meehan-Simunek page 2
Assist Program Officers with report reviews and course-corrections. Track
•
payments, issue check request and payment letters. Generate monthly and
quarterly reports in GIFTS for Program Director and Officers.
Background materials research and prepared for meetings
•
Childress Klein Property Management,
Administrative Assistant
Critical Facilities Engineering Dept. Mar 2006 – Dec 2007
Prepared yearly budget, and forecast monthly expenditure.
Processed invoices and purchase orders for repairs and equipment.
Investigated any discrepancies found on invoices and repair reports.
Processed all preventive maintenance reports and repair work orders.
Communicated regularly with vendors regarding work sheets, invoices, and
assisted vendors with the required access to property forms
Updated Outlook calendar with emphasis on indicating approved and completed
maintenance and project work.
Attended project meetings
NYS Academy of General Dentistry
Continuing Education Manager Mar 2002 – Nov 2005
Created highly effective organizational and filing systems, resulting in easy
access to critical information and streamline office functioning
Coordinated and set –up high level conference calls, board and management
meetings and special events.
Prepared contracts for lecturers, made vendor arrangements – room audio
Video requirements, food
Prepare all paperwork for participants – Confirmation of registration and
payment, completion forms, Course Rosters, ID Badges.
Processed Continuing Education Credit paperwork for study groups. Assisted
study groups with the required paperwork when applying for NY State credit
approval.
OTHER EXPEREINCE
Brentwood Originals, NY - Asst. Office Manager/Sales representative 1996 – 2002
The Slipcover Company, NY - Executive Assistant to the President 1995 – 1996
Manhattan College – Bursars Office – Student Account Representative 1993 – 1994
Manhattan College – Advancement Services Dept. – Pledge Officer 1990 – 1993
EDUCATION
Manhattan College, BS, Marketing
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