Project Manager

PERSONAL DETAILS

PERSONAL DETAILS

Position: Document Controller

Availability: Immediate

Referees: Will be given upon request as required

Name: Jane Howard

Postal Address: 91 / 171 St. Georges Terrace

PERTH WA 6000

Telephone: Home - (08) 9226 1090, Mobile – 043*-***-***

Nationality: Australian Citizen

Email: ***********@*******.***

PERSONAL DETAILS

• Self motivated

CAREER OIBJECTIVES

• Ability to work under pressure. • Attention to detail

SNC LAVALIN Lead Document Controller Oct 2011 – Jun 2013

Organisation Overview – Main Projects included Roy Hill Pilbara, Marcapunta Copper Mine in Peru

and Wingerllina Nickle Mine in South Australia

SNC-Lavalin is a French Canadian company leading the world in engineering and construction services. The

company has over 26,000 employees world wide. Providing cutting edge engineering, procurement,

construction and financing support to our clients for the full lifecycle of their facilities. SNC-Lavalin Services

include; Studies for major maintenance programs and plant upgrade. Engineering design services including

plant repairs. Maintenance and improvements. Project implementation including EPCM Services, plant

commissioning, performance testing and handover.

Position Overview

As the Document Controller it was my responsibility to manage and coordinate the document control function

for all programs and report back to the Project Manager. This included leading a team of document controllers,

managing relationships with project teams and external contractors and coordinating and/or undertaking a

variety of audits for the program.

The position also provides significant input into the development, implementation and management of quality

assurance systems and processes.

The position was to develop and maintain effective relationships and consultative processes with a wide range

of stakeholders, including senior, professional and technical personnel within and external to the Agency, to

ensure clarity of expectations and constructive feedback.

• Ensure that systems are in place to obtain design, commercial and technical specialist review and sign-off of all

project documentation.

• Establish quality review procedures and undertake ongoing assessment and revision to ensure timeliness of

correspondence, accuracy of information and integrity of storage.

• Provide direction and support to the team of over 60 users of the system and support to document controllers.

• Provide project support for the Document Control systems and oversee Document Control activities.

• Coordinate technical documentation and systems for data input, expediting and generation of reports in

accordance with the project requirements.

• Monitor to ensure all documentation processes, including the electronic document management system, are

efficient and timely.

• Liaise with management, contractors, consultants and all levels of staff across the programs.

• Provide leadership in quality assurance workshops and meetings with relevant stakeholders and ensure that

identified improvements are completed in a timely manner.

• Coordinate audits in accordance with the programs, as required, effectively managing relationships with auditors,

undertaking the more complex audits and providing significant input into the development of an ongoing rail

audit programs.

• Implement the version and security management regimes.

• Oversee the filing of drawings, drawing transmittals and produces current registers.

• Manage the induction process to ensure comprehensive documentation is completed for all new project

participants.

• Report on the performance of critical areas of the document control function.

• Ensure a safe and healthy work environment, free from discrimination is provided for employees by:

• Implementing departmental human resource policies

• Ensuring that the principles of Equal Employment Opportunity, Customer Service and Ethical Conduct are a

normal part of doing business

• Managing industrial relations issues appropriately as they arise.

TWP – West Perth Jan 2011 to Oct 2011

Senior Document Control Manager

TWP is a multi-disciplinary resource and infrastructure focused project design house, providing a

comprehensive range of mining, process, energy, and infrastructure and project management

solutions.

TWP has announced major initiatives to improve the efficiency, safety and sustainability of a diverse

range of projects for many clients. Some of the current projects include:

• MINAS MOATIZE COAL MINE IN MOZAMBIQUE

• KINSEVERE COPPER PROJECT - STAGE 3 - DEMOCRATIC REPUBLIC OF CONGO

• KALIA IRON ORE MINE PROJECT, GUINEA – BELLZONE MINING

Department of Transport, Energy and Infrastructure (DTEI) July to Dec 2010

Lead Document Controller:

A three-month contract, setting up Aconex throughout the Adelaide Rail Revitalization group. A task

more a tuned to setting up the processes and procedures to facilitate the smooth running and

implementation of a new software system into the organization. It also covered the numbering

convention to be used throughout the organization for consistency over road, road signaling, rail, track

and stations, trams and its overhead lines and buses services in the metropolitan area.

As the supervisor to 5 document controllers it was my role to give guidance and mentoring to the

group through what was a challenging time. Each document controller run their group individually;

track, rail, electrification, signaling and stations so QA checks and balances were meet.

• Analyse workflows and prepare procedures on how documents/data are collected for entry and

retrieval from the database.

• Monitoring, measuring and reporting the effectiveness of document control systems.

URS Nov 2008 to June 2010

Document Control Manager:

Sharepoint, Meridian and numerous FTP sites. Working with numerous departments, from

Environmental to Construction and final deliverables relating to the BHP Olympic Dam Project in

South Australia, GU5, GU6, GU7, and GU34 TSF5.

• It was an autonomous position where I was able to work with project managers, engineers,

draftsmen and the client BHP.

• Updating the current system, to improve production and productivity of documentation across

various departments and work sites.

• Meeting all QA Standards for the client, company and work groups.

• Implementing new work procedures, developing a system for tracking and recording of document

movement in and out of the organisation via Transmittals, ensuring client and vendor queries are

meet with an immediate response to their needs.

Sinclair Knight and Merz Mar 2008 to Nov 2008

Document Controller Manager for WA,SA/NT – Operating Aconex, Prolog, Sharepoint and FTP sites.

Working on numerous projects such as Vale, Barrambie, Quantum, ILuka, as the main supervisor to 9

staff members, it has proved to be a thoroughly enjoyable and challenging role.

• Liaison with various business units at all levels, internal and external to optimise delivery of

business services ensuring continuously users’ needs and objectives are delivered in a timely and

effective manner.

• Ensuring business requirements are met in the development of systems and the impact of

changes are fully understood and communicated to the users so that the gathering of documents,

walk through and obtaining sign offs on detailed business requirements are completed to the

highest standard.

• Analyse business problems and opportunities to assess the impact and suitability of changed

processes and or systems that will ultimately affect each business unit.

• Ensure procedures are adopted and enforced in line with agreed controls and disciplines and the

appropriate training material and courses are developed and delivered.

• Maintain document register in accordance to AS/NZS9001:1994 quality system and

commended for high standards maintained.

• Capacity to oversee and train staff, secretaries and technicians in the use of various software

packages to meet relevant tender requirements and consistent with company standards.

• Liaison between internal and external providers of goods and services to the company.

Supervisor to all administration staff within organisation.

SNC Lavalin May 2007 to Nov 2007

Senior Document Controller operating Sharepoint/PM+ – on the MMO additional acid plant

engineering phase project study.

Supervising, directing and delegating all operations relating to project configuration management

policies, methods, practices and supporting tools.

Maintained the responsibility for improvements in the efficiency and effectiveness of software package

development.

Implement and develop standardised methods of work procedures ensuring accurate, timely

processing and submission of document numbering systems to all disciplines

• Providing ongoing training and support/supervision to staff members with the configuration

management services to various development and maintenance teams, whilst maintaining a

friendly and cooperative work and management style.

• Conduct audits to ensure adherence to the documented methods and practices, and accuracy

of releases.

• Producing extensive weekly reports of document register, distribution and updating of

documents, both electronic and hard copies, for internal and external sources.

Mustang Engineering Jul 2006 to May

2007

Senior Document Controller – working on several projects simultaneously

• Develop and maintain document control procedures for all electronic documents, original

documents, check prints and maintaining superseded revisions.

• Register and control the status of technical queries, engineering changes both internally and

externally.

• Producing status reports from allocated projects and studies on design deliverables and

vendor documentation.

• Training and support of document control staff.

• Liaise closely with the client document control to facilitate the flow for document and

verification of records.

• The ability to meet urgent deadlines and work with efficiency and attention to detail.

Worley Parsons Apr 2006 to Jul 2006

Lead Document Controller – for the Al-Kafji Project (Kjo)

The feed covered the design and operations for onshore/offshore oil & gas facilities in Saudi Arabia. A

five months project fast tracked into ten short weeks.

• A pro-active review of QA standards at all levels of documentation. Minimising wasted time in

(EDMS) work practices.

• Implementing the same work practices and procedures within SmartPlantFoundation as used on

the Goro Nickel Project. It was a supervisory role as well as hands on approach, requiring a high

level of attention to detail. And staff supervision.

• It was necessary to have a fast and responsive team effort to coordinate the tight deadline.

• Ability to manage a number of tasks simultaneously, within a small team.

• And finally experience within an ISO 9001 auditing environment to complete the task.

Matrix Engineers Jan 2005 to April 2006

Senior Document Controller – Goro Nickel Project New Caledonia

• A pro-active review of QA standards at all levels of documentation.

• Implementation of project specific document management plans within SPF (Smart Plant

• Foundation) into the organization in conjunction with the Goro Nickel head office based in

Brisbane (a $2.2 billion project), we met Australian and International QA standards. Providing

training to meet the requirements of end users, assist engineers and draftsmen to develop and

implement standard project filing systems.

• Supervise management of document and drawing register, transmittals, as well as the project

database.

GPA Engineering Oct to Dec 2004

Senior Document Controller

Adelaide – Contractor: project completed.

• Develop and instigate a new document control management system into the organisation

ensuring all projects related documentation and drawings in paper and electronic form are easily

accessible to project managers via project registers.

• Ensure that all correspondence, drawings, manuals and the like are available to all in the

organisation. Producing a written procedure of work practices needed to meet QA standards.

• Duties of this role include management of documents and drawings associated with capital

projects, control logging and filing of all correspondence (inwards and outwards), electronic and

other between company and contractors, management of manufacturer’s data packs, archiving of

closed projects, maintenance of electronic project registers, filing areas and outlook files for all

Santos Jan to Oct 2004

Lead Document Controller

Adelaide – Contractor: BHP Project Olympic Dam at Roxby Downs

• Review of QA standards at all levels of documentation. Minimising wasted time in (EDMS) work

practices.

• Developing a system for tracking and recording of document movement in and out of the

organisation, ensuring client and vendor queries are meet with an immediate response to their

needs.

• Liaison with various business units at all levels, internal and external to optimise delivery of

business services ensuring continuously users’ needs and objectives are delivered in a timely and

effective manner. Ensuring business requirements are met in the development of systems and the

impact of changes are fully understood and communicated to the users so that the business

requirements are completed to the highest standard.

• Analyse business problems and opportunities to assess the impact and suitability of changed

processes and or systems that will ultimately affect each business unit.

• Ensure procedures are adopted and enforced in line with agreed controls and disciplines and the

appropriate training material and courses are developed and delivered.

WMC – Olympic Dam Operations Pty Ltd with BHP June to Dec 2003

Lead Document Controller

Head office – Adelaide – Contractor: To BHP Project at Olympic Dam at Roxby Downs

Document controller for Uranium and Copper Solvent Extraction.

• Ensuring documents are managed effectively both electronically and manually for all drawings

and data sheets associated with the projects.

• Maintaining standard documents, revisions, up dating and controlled distribution.

• Assist with the development of document procedures and activities based in Adelaide and at

Olympic Dam for its client BHP and sub-contracts on site.

On site - Roxby Downs with WMC

With the successful shut down in Adelaide I was asked to complete the process again in Roxby.

• Facilitate the successful migration of all documents to standards for the official hand over of the

copper solvent extraction plant project.

• Register and manage the library for all IOM’s and MDR’s as well as be responsible for assigning

manual valve numbers for P&ID’s

• Audit document to ensure the business process and procedures have been followed.

• Run weekly statistical document based and server management reports.

Schefenacker Vision Systems Sept 2002 to Jun 2003

Document Controller / Personal Assistant

Lonsdale – contractor: The company was restructuring and downsizing of staff

Act as a personal and confidential assistant to the production manager, effective planning and

follow-up, co-ordinating standard report and documents, and meeting tight deadlines.

• Creating, process and calculate data for daily and end of month graphs and charts.

(FOS’s, scrap sheets, productivity indicators etc.)

• Document control officer for production departments to 95 draftsman and engineers. Meeting and

maintaining AS/NZS standards & tool drawings, including archiving and retrieving documents

from offsite storage supplier.

• Other document control as per SAP Q5-01 and as per QS-9000 standards.

• Organise and control of training for production departments in conjunction with HR training and

the training co-ordinators.

Homes in Focus Nov 2001 to Sept 2002

Document Controller / Design / Administration

Adelaide – full time

Document control, production, updating and archiving. Main client included Raine and Horn and

Elders Realestate Sales and Rentals.

• Provide office and technical support internally and externally.

• Account management, preparing, processing and monitoring weekly graphs and flow charts.

• Provide flexible administrative services including word processing, creation of presentations.

Follow-up, filing, photocopying templates, collating, mail / fax distribution and other related office

tasks to assist management and acting on requests.

• Creation of full colour flyers, brochures and press advertising for all of South Australia.

Endeavour Print Jan 2000 to Nov 2001

Lead Document Controller / Designer

Adelaide – contractor: project completed to the South Australian government services division.

Document control of standard reports for technical manuals, books, educational materials, magazines

and advertising for major clients such as dais, TAFE, ETSA and DSTO.

Ensuring documents are available by deadlines and meet budget guidelines, maintain documents

register, filing and storage. Lead to 4 staff members

Arthur Robinson & Hedderwicks June 99 to Jan 2000

Document Controller - librarian

Adelaide – contractor: project completed government for the sale of Electricity Trust of South

Australia. Contract work to a world recognised law firm, compiling and issuing of major documentation

for the sale of the electricity trust of South Australia Corporation (ETSA) to private industry. My main

duties included data management to create, register, process, control and update documents as well

as analysing and providing statistical data. Further duties included secretarial services, general office

duties, filing, photocopying and distribution of relative materials. Lead to three staff members.

Vision Systems, Tenix - Technology Park July 96 to June 99

Manager – Document Controller to Technical Publishing Dept.

Technology Park – Adelaide – full time employment seconded from my own successful business to

Setup work practices and procedures to accommodate the military services of Australia.

Manager of the technical publishing department for vision systems four separate divisions within the

defence organisation. Attending to major tenders, maintain manuals, schematics diagrams, photos,

catalogues, annual reports, letters, advertising material and corporate logo designs. Providing a

central distribution of artwork worldwide for the company.

Contact this candidate