Sales Administrative Assistant

DAPHNE ALTENOR

** ******** ******, **** ******, NJ 07052

Home 973-***-**** Cell 973-***-****

**************@*******.***

CAREER OBJECTIVE

To obtain a challenging position within a dynamic organization, where my specializations in Business Management, Payroll, and Marketing will

provide added value to the company.

TECHNICAL KNOWLEDGE

Microsoft Windows Operating Systems Administration, Apple Products, Proficient in MS Office, XP, 95, 97, 2000, NT, ME, Word, Access,

Excel, Power Point, Adobe Suite Products, Outlook 2000, Visio, ADP Enterprise.

PROFESSIONAL EXPERIENCE

Newtek Business Services, Inc – New York, NY January 2008 – Present

Executive Assistant

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences,

teleconferences, and travel

• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and alliance

partner contracts, documents; collecting and analyzing information; initiating telecommunications

• Processing expense reports for Sales Teams

• Staging for all conferences the company attends

• Open, sort, and distribute incoming correspondence, including faxes and email

• File and retrieve corporate documents, records, and reports

• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing

inquiries

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed

supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies

• Import employee data into company payroll software with state-appropriate deductions.

• Broker time sensitive transactions between senior executive management and subordinate divisions.

• Create and edit sales sheet to promote and market various company products

Bombardier Transportation, Inc. - Newark NJ April 2003 - September 2007

Administrative Assistant

1. Ensured registration of new hire information into HRIS such as pay rate, cost center allocation, position, I-9 and W-4,

federal and state tax deductions.

2. Creates and revises systems and procedures by analyzing operating practices, recordkeeping

systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

3. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed

supplies; placing and expediting orders for supplies; verifying receipt of supplies.

4. Assigned ID/Punch numbers to all new hires for time clock registration and granted administrative access of time

tracking system to authorized field department managers.

5. Processed manual timesheets, and imported automated timesheets for inclusion into current payroll run.

Countrywide Mortgage Company Inc. - Roseland, NJ October 2002 - March 2003

Loan Processor

6. Practiced applicable fair lending and disclosure regulations, and performed in accordance with policies.

7. Generated referral business and relationships with existing clients, individuals, Real Estate Professionals and past

clients to branch sales.

8. Analyzed personal credit reports and mortgage applications for accuracy in preparation for submitting to Notary

Public.

EDUCATION & AFFILIATIONS

Bloomfield College - Bloomfield, NJ May 2004

• Bachelor of Science Degree

• Major: Business Administration, Double Minor: Finance, Marketing

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