Administrative Assistant Medical

Katherine B. Spina

*** ******* ******, *** *******, N.J 07646 (201) 458- 2214 acd8lh@r.postjobfree.com

Objective

To obtain a challenging position compatible with my interests, education, and experience that will provide

me with an opportunity for future growth and advancement as well as benefit your organization.

Related Work Experience

CSR Consulting

Administrative Assistant April 2011 – March 2014

• Administrative Adeptly handled administrative matters including screening calls, managing

calendars, planning meetings, making travel arrangements, composing documents and organizing

offices for efficiency.

• Communications: Interact professionally with all levels of staff and maintain the highest level

of confidentiality; known for tact and diplomacy in handling sensitive issues.

• Computers: Considered a “power user” of Microsoft Office; quickly learn and master new

technology.

Woodcliff Lake Health and Rehabilitation, Woodcliff Lake, New Jersey

Admission Coordinator/Administrative Assistant March 2010 - December 2010

• Assisted and reported directly to facility owner

• Supported and helped organize start up procedures for new facility

• Maintained admission guidelines

Wrote, updated, and recommended changes to admission criteria, policies and procedures

• Marketed programs and facilities

Prepared and provided informational brochures and welcome packets

Hosted in house support groups

Conducted tours

Participated in marketing events

Generated weekly/monthly marketing reports

• Interfaced and collaborated with interdisciplinary team (Occupational Therapists,

Physical Therapists, Dieticians, Nurses, and Physicians etc.)

• Screened all prospective patients

Obtained applicant information

Interviewed patients and/or family members

Assessed patients medical condition vs. admission criteria

Verified clients insurance benefits and financial assets

Created and distributed appropriate admissions paperwork

Participated in weekly meetings (Care plan, Utilization Review)

Coordinated medical, psychological, social and other supportive services to

patients/families

• Completed admission paperwork (HIPPA, Admissions Application, Admission Agreement,

Medicare/Medicaid, and private insurance forms)

CareOne at Teaneck, Teaneck, New Jersey

Director of Admissions February 2007 - December 2008

• Assisted with facility start up activities

• Supervised both full time and part time employees

• Screened all prospective patients

• Acted as patient/family liaison

Followed the status of prospective patients and referrals

Responded to inquiries

Helped settle disputes

Recommended changes in service policies and procedures

Generated follow up communication and surveys on all former clients

• Performed administrative duties

Data entry

Ordered medical equipment

Andrus on Hudson, Hastings on Hudson, New York

Therapeutic Recreation Intern Fall 2006

• Became familiar with agency and facility philosophies

• Completed initial and quarterly assessments on residents

• Collaborated with the facility interdisciplinary team

• Created, planned and implemented leisure programs

• Motivated clients to participate in activities

• Evaluated and documented client progress

• Attended care plan meetings

• Completed four patient case study/assessments per internship requirements

• Supervised special event planning and professional conferences

• Participated in professional in service workshops and conferences

Additional Work Experience

Tenafly Recreation Commission, Tenafly, New Jersey

Assistant Director Summer Day Camp Summer 2003 & 2004

• Reported to Director

• Organized and supervised camp counselors, staff, and campers

• Created and scheduled daily activities and trips for campers

• Supervised field trips

• Prepared time sheets and schedules for counselors

• Completed evaluations for all staff members

• Inventoried and purchased supplies

• Performed office duties computer, phones, faxes, filing

• Interfaced with parents

Strengths &Skills

• Microsoft Office: Word, Excel, Outlook

• Excellent communication and interpersonal skills

• Ability to be organized and multitask effectively

• Working knowledge of managing effective client services

• Self-motivated and a creative thinker

Awards & Certification

Current certification as a NYSTRA- New York State Therapeutic Recreation Association member Special

research project- A pilot study on the theme programming in Therapeutic Recreation at Hearthstone

Alzheimer’s Care Dr. Linda Levine-Madori, PhD., CTRS

Education

Saint Thomas Aquinas College, Sparkill, NY (Graduated 2006)

Ohio Wesleyan University, Delaware, OH

Tenafly High School, Tenafly, NJ

References available upon request

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