Accounts Payable Process
Resume:
Cassandra Grant Objective
mscassandralgrant@
yahoo.com
Accurate, dependable Account Specialist with expertise in
AP, AR and Finance. Major strengths include attention to
detail, direct an organization to achieve its maximum
potential. A results-oriented team player with strong inter
personal, analytical and problem solving skills. Proficient
in heavy process and oriented customer focused.
Work Experience
Financial Analyst
2/2008 - 4/2014 CruzBay Publishing, EL SEGUNDO, CA
Assist in forecasting, budgeting, and financial modeling
for consolidated entity. Partner with the Controller and
CFO to develop and document corporate accounting policies.
Assist with the preparation of Board of Directors
presentation materials. Directly assist the CFO with merger
due diligence, transaction structuring, and subsequent
business integration. Reconcile Sales / Cost of Goods Sold
/ Margin between BIS, COPA and SAP. Prepare schedules for
year-end audits.
Billing of 400 invoices a week. Post journal entries and
account for all transactions necessary for the month end
close, along with processing credit and debit adjustments
after research of billing variance of IO, pricing ad order
completeness. Prepare monthly financial statements and
various schedules for management and auditor
review. Monitors specific cash accounts and reconciles all
Balance Sheet Accounts. Apply lockbox, credit card, and
misc. cash to customer accounts. Reconcile paymentech.
Senior AP Analyst
7/2007 - 2/2008 Decision Quest, TORRANCE, CA
Review/Ensure invoices are properly coded to the proper job
cost. Process check request approval daily/weekly, check
preparation, payment selection & distribution of checks
(Finals, Stragglers, Overhead), handle all Preliminary
notices/joint checks,collection of Lien Waivers under 21
days. Update check log, process void checks, request stop
payments, research & resolution of vendor inquiries/issues,
reconcile all corporate credit cards month-end close,
annual 1099 distribution/reporting.
Accounting Manager
7/2006 -1/2008 Revver, Inc, LOS ANGELES, CA
Code original invoices and requests for payment with check
requests; oversee calculations to determine appropriate
payment schedules and amounts, and makes modifications as
necessary. Coordinating the monthly financial close for AP
and AR accounts responsible for general ledger entries.
Coordinate all financial reporting deadlines are meet.
Create financial reports as needed or as directed by the
Director of Finance Responsible of the billing, accounts
payable and accounts receivable. Ensures proper internal
controls are maintained in the accounting department.
Reconcile balance sheet accounts on a monthly basis.
Responsible for bank account reconciliations and oversees
payments, checks and wire transmissions. Process annual
1099 statements of miscellaneous income. Assist with
special projects as required.
ACCOUNTS PAYABLE ANALYST (Temp assignment)
12/2005 - 7/2006 Sony Connect, LOS ANGELES, CA
Receives and reviews purchase orders, check requests,
and/or other related documentation for completeness,
policies, procedures, and contractual requirements. 3way
match original invoices and requests for payment with
purchase orders or check requests. Codes, verifies, and
inputs accounts payable data using Oracle I Financial
Software. Follows up on account past due statements and
other discrepancies regarding payment of accounts. Process
annual 1099 statements of miscellaneous income.
Accounts Payable Specialist Lead (Temp assignment)
5/2005 - 8/2005 Ajilon/ A&G Appreal, Anaheim, Ca
Manufacture process of AP related to the receipt and
payment of vendor invoices by EAO or PO and
receivers, voucher, non-inventory, posting vouchers, price
discrepancy review. Re-class accounting entries as
required for accrual. Handle processing and filing for each
check run. Research and reconcile vendor statements
monthly. Prepare for month end. Process AP procedures on
a weekly basis, prepare for the check run, and attach
checks with voucher, package and route for signature
according to check signing authority. Work closely with
Purchasing Department to timely resolve price and quantity
discrepancy. Address telephone inquires from vendors
and/or other departments with respect to payment and
invoice status. Performs additional duties as assigned.
Keep management apprised of any issues.
Sr Accounts Payable
5/2004 - 9/2004 Discus Dental, Los Angeles, Ca
Manufacturing process of AP, bookkeeping data entry related
to the receipt and payment of vendor invoices by EAO or PO,
purchase order and receivers, voucher, non-inventory
invoices, posting vouchers, price discrepancy review. Check
processing for freight invoices, recurring payment; rent
and utilities sales and use taxes. Customer refunds,
employee reimbursement, T & E, and petty cash. Prepare cash
flow report due to AP Mgr. of wire transfer and posting ACH
payment.
Jr. Accountant
7/2003 - 3/2004 InterCoastal Group, Santa Monica, Ca
Review and process invoices for immediate payment. Process
utility reimbursements to tenants. Review cash receipts
from projects. Print weekly deposit register and file.
Process utility reimbursements to tenants set up new vendor
information on YARDI. Process security deposit,
miscellaneous payables such as excess rent and PO supplies
payments to InterCoastal. Weekly check processing. Weekly
printing of check register and aged payable. Monthly
auditing of aged payable reports. Assist Sr. Accountants
to prepare deposits, cash receipts, void checks,
stop-payments, research past due and problem invoices, and
receive vendor calls as well as property staff calls.
Monthly printing of check register, aged payable, deposit
register and General Ledger. Assist Sr. Accountants to
prepare R & R reimbursements. Assist Sr. Accountants on
audit work paper packages, special projects and on a daily
basis as needed. Responsible for 1099's. Includes
printing, mailing to vendors, state agencies. Prepares bank
deposits.
Sr. Accounts Payable Lead
3/1998 - 6/2002 Vivendi Universal, Los Angeles, Ca
Accounts Payable: Maintained the financial budget for
planned purchase order Maintained process of invoices for
payments using 3 way matching. Re-classed accounting
entries as required for accruals. Maintained inventory
invoices with buyers on price discrepancies, items not
received, and quantity discrepancies. Trained Accounts
Payable department in Oracle iProcurement. Assisted with
1099 processing and filing.
Information Technology Specialist Validated and processed
the telecommunications invoices. Assisted with Oracle
implementation for the accounts payable and purchasing
modules. Created purchase requisitions and interacted with
vendors for purchasing for the IT department hardware.
Performed general administrative duties for the Chief
Information Officer. Contacted corporate travel agency and
booked business travel arrangements.
Accounts Receivable: Issued credit memos for stock balance,
MDF, CO-OP and defective returns. Reviewed and reconciled
monthly statements.
Skills: Oracle, Adsystems, Excel and Word for Windows. Ten
Key Strokes of 16720 and 60 WPM. Mas200 4.3
Education: Bachelor in Accounting (Ashford University).
Minor in HR. In pursuant of Master's Degree in
Organizational Management.
Contact this candidate