Assistant Management

Andrew Sweeney

San Francisco, CA • *************@*******.*** • Cell 415-***-****

www.linkedin.com/in/asweeney1/

March 6, 2014

Dear Hiring Manager,

For the last 5 years, I’ve been working with c level regional executives for the Federal Government

catching the initiatives that fall off their plates. I am excellent at managing calendars, scheduling

meetings, tracking monthly travel budgets, organizing training, conferences and workshops for the

division. The deputy director at the Design and Construction division of the Federal Government

called me his ‘go to’ guy for whenever a project needed completion.

I’ve been described as a loving pest because I will regularly remind my team of the goals that they

set that may have slipped in priority. I have strong verbal and written skills and have regularly worked

with all levels of the organization. I am professional, flexible, proactive, and organized. I have strong

conflict resolution skills and prefer to work in a team setting.

Thank you for taking the time to review my qualifications. My experience and skills make me a

strong candidate for your Executive Assistant position. I look forward to hearing from you soon and

thank you in advance for your time and consideration.

Sincerely,

Andrew Sweeney

Andrew Sweeney

San Francisco, CA • *************@*******.*** • Cell 415-***-****

www.linkedin.com/in/asweeney1/

Summary of Qualifications

A competent, reliable and committed professional, with a proven record of success. For the last five years

I've been working for the federal government supporting directors (VP equivalent) and the CFO by

completing strategic projects.

• Over 5 years’ experience as c level Executive / Office Assistant.

• Excellent knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook.

• Strong organization skills.

• Ability to process instructions and successfully execute multiple projects from start to finish.

• Strong interpersonal skills and ability to deliver excellent client service.

• Excellent communication (written and verbal), time management, multi tasking, and organization skills with

strong attention to detail in a fast paced environment.

• Demonstrated integrity and trustworthy assistant to team members.

• Demonstrated ability to work well across an organization and build strong working relationships.

Relevant Experience

EXECUTIVE ASSISTANT (Contractor) 2010 2013

Outsource (ocsi.co) Onsite with: Design and Construction division of the Public Buildings Services

arm of the Federal Government

• BUDGETING AND TRAVEL: Maintain travel budget and plan, schedule travel itineraries, expense

reports.

•

• EVENT MANAGEMENT

o Supported the division, by maintaining the Intern Rotation Program, scheduling the week

long training, managing the presentations, arranging for any site visits, communicating both

with the interns and division chiefs.

o Organized offsite and onsite meetings and training events, using limited budget funds to

create rewarding, informative and successful events.

o Created and managed the Brown Bag presentations for the Project Managers to reduce the

“silo mentality” and increase cross project communication.

• Assisted with the Art in Architecture Program (AiA) by drafting AiA contracts for submittal to the

Contracting Officer, creating meeting agendas and minutes, scheduling meetings with the selection

panel, interfacing with both with Regional and Central Office management.

• SOFTWARE ROLLOUT: Assisted with the Electronic Project Management (ePM) software rollout by

frontloading the required documentation for all capital projects including schedule, budget, contracts

and modifications. Subsequently worked with the project teams using ePM software to meet key

performance indicators.

• AUDITS: Assisted with Global Project Management (gPM) audits of project documentation, ensuring

100% compliance with national standards.

• OFFICE MOVE: Assisted in the planning and execution of the move to the new GSA building (50

United Nations Plaza), from furniture inventory, LEED Certification, and Occupancy Engagement

programs.

EXECUTIVE ASSISTANT (Contractor) 2008 2010

Josephine’s Personnel Services Onsite with: Budget and Financial Management Division (BFMD) of

the Public Buildings Services arm of the Federal Government

• Prepared the monthly Board of Director documentation, gathering information and reformatting the

materials for consistency.

• EVENT MANAGEMENT

Maintained the Intern Rotation program for week long training of the PBS Interns coming through

o

BFMD by creating the rotation agenda, schedule the meetings, coordinate rooms and equipment, arrange

travel accommodations, create related documents and accurately record and transcribe information.

Created and managed the Budget and Financial Management Conference in March 2009 with 200

o

attendees, tasks included hotel selection, creating the agenda, catering, rooming list, coordinating the rooms

and equipment.

Organized the BFMD Offsite in October 2008 for 28 attendees from conception to completion;

o

designing the agenda, arranging for training, negotiating with hotels

• CALENDARING: Updated office calendar for 4 management staff members.

• BUDGETING AND TRAVEL: Maintain travel budget and plan, schedule travel itineraries, expense reports.

• ORDER: Order supplies, software and hardware; publications; maintain files (paper & electronic) and other

confidential information; coordinate new hire requirements.

• AUDIT: Assisted in the a123 audit process.

2007 – 2008

ADMINISTRATIVE ASSISTANT

Contractor through Searchwright with Actelion Pharmaceuticals Marketing Department

• Supporting the entire Marketing department creating a filing system for the marketing materials both

online and paper files and a filing/tracking system for the Advertising Review Committee materials

interfacing with the executive management team.

• Making travel arrangements, onsite and offsite meeting arrangements.

Software

Microsoft Office (excellent), MS Word, MS Powerpoint, MS Excel (pivot tables), MS Outlook

Google Mail and Google Drive (document, presentation spreadsheet and form)

Salesforce, Documentum, ePM

Education

BA Accounting, California State University, Hayward 1990

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