Executive Assistant Manager

Claire D. Cote

Carlsbad, CA *****

(C) 760-***-**** - (H) 760-***-****

**********@***.***

PROFILE:

Skilled and dedicated Executive Assistant with 12+ years of experience

coordinating and supporting daily operational and administrative functions

> Independently prioritizes projects to meet deadlines and exceed goals

within budget

> Strong initiative, follow-through and ability to anticipate the needs

of senior management

> Organizational and time management skills - strong decision making

ability and attention to detail

> Highly dependable with professional demeanor

> Arranging conference, travel and hotel accommodations for Key

Leadership Team as well as processing expense reports

> Proficient in Microsoft Office Suite (Word, Excel, Outlook and

PowerPoint); word processing 60 wpm with accuracy

PROFESSIONAL EXPERIENCE:

North County Health Services, San Marcos, CA

3.8.11 to 9.1.13

OPERATIONS OFFICE COORDINATOR

. Providing daily administrative support to Chief Medical Officer, VPs

of Operations, VP of Finance and CFO as well as assisting with special

projects and programs

. Managing seven executive calendars - setting up meetings, providing

agendas, typing minutes and organizing food & beverage requirements

. Fast paced environment, ability to adapt to different priorities,

analyzing data and creating relevant reports

. Developing presentations, maintaining confidential department files,

updating contracts and new license packets

. Orientation of new personnel - scheduling clinicians for interviews

and tours

. Extensive experience planning special events - holidays parties,

company appreciation days, summer B-B-Q) always within budget

.

Trust Administration Svcs.Carlsbad, CA (a division of First Regional Bank)

2008-2010

EXECUTIVE ASSISTANT

. Generated monthly reports for Board of Directors and analyzed weekly

balance sheets

. Managed and coordinated accounts payable; maintained budget - reduced

expenses by 38% for 2009

. Negotiated contracts, supervised projects for seven departments,

organized social events

. Reviewed corporate files and documents for legal accuracy

. Transitioned bank liquidity with FDIC and acquiring institution -

Equity Trust a subsidiary of Sterling Trust, Inc.

Vintage Design, Inc., San Diego, CA

2003 - 2007

EXECUTIVE ASSISTANT

. Managed all office operations to maximize efficiency and minimize

costs

. Composed, edited and proofread professional correspondence

. Approved purchasing activities including negotiating quotes and

contracts

. Reviewed contracts for financial accuracy

. Implemented database spreadsheets for research and acquisition of new

clients

Fours Seasons Resort Aviara, Carlsbad, CA

1997 - 2003

ASSISTANT FOOD & BEVERAGE MANAGER

. Achieved 5 Diamond mark of distinction for hotel industry as opening

team for resort

. Consistently received 95% or higher on guest satisfaction surveys

. Formulated policies and procedures for the administration of online

training programs

. Improved achievement levels of mid-performing staff. Coached,

trained and motivated new employees

. Evaluated monthly revenue spreadsheets to recognize trends and focus

advertising dollars

. Streamlined operations for Argyle restaurant and 24 hour Room Service

divisions to produce annual profit of 23%

Ocean Systems Engineering, Carlsbad, CA

1998 - 1999 (part time)

CORPORATE ADMINISTRATIVE SUPPORT SPECIALIST

. Screened job applicants for proper qualifications and verified

educational and professional references

. Provided recruitment support by conducting interviews and revising

corporate manuals

. Created a work environment that promoted teamwork, recognition, mutual

respect and employee satisfaction

. Processed biweekly payroll, integrated attendance logs with the

corporate office; maintained confidential Human Resource files

EDUCATIONAL BACKGROUND

UCSD Extension - LaJolla, Ca - Graduate Studies: Fine Arts

University of New Hampshire; B.A., Anthropology - Cum Laude; Minor - Art

History

MiraCosta College - October 2010

Certificate of Competency - intermediate and advanced word processing,

spreadsheets and presentation software - Microsoft Office Suite 2007

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