Office Administrator

Olivia Ávila

Contact Information:

**** *. *** ******* ***.

El Paso, Texas 79901

Tel: 915-***-****

Email: accy7t@r.postjobfree.com

Profile

I am a motivated, personable individual with a talent for quickly mastering any task presented and the

ability to be diplomatic and tactful at all levels. I am accustomed to handling sensitive, confidential records

and am a rapid learner, flexible, and versatile. I thrive in deadline-driven environments and possess

exceptional accounting and computer information systems skills.

Professional Experience

VIP Travel Services April 2013 to Present

Office Administrator

As an Office Administrator, it is my duty to record invoices and commissions payable to travel agents,

perform reconciliation of end-of-month bank and credit card statements, payroll, payroll taxes, payments to

exterior travel agencies, charging clients credit cards for receipt of payment, and creating end of the month

financial statements. Speaking to bank representatives, travel agents from other offices, and accepting

payments from clients are also duties as an Office Administrator.

Vista Sciences Corporation Jan. 2013 to April 2013

Student Intern: Department of the ARMY- Joint Munitions Command

ERP Systems Analysis and Reporting Division

Intern duties consisted of documenting major workload drivers, workload frequency and times to support

manpower analysis for each of the three Divisions within the Information Management Directorate. Findings

were presented to the Enterprise Resource Planning Program Specialist, Chief Information Officer, and

Commanding General.

University of Texas at El Paso (UTEP)

Undergraduate Research Assistant – Geological Sciences Department July 2012 to Jan. 2013

Research Assistant primary obligations consisted of ensuring professor accounts were up-to-date and

reconciled. To guarantee accuracy in these reports, previous documents, receipts, and payments had to

be examined and verified for correct encumbrance or dis-encumbrance of the accounts. In addition,

duties also included processing travel reimbursement documents, communicating with traveler and

Accounts Payable for required documents and signatures, and providing assistance until the document

was approved and receipt of reimbursement was complete.

Cardenas & Elizondo, LLC – El Paso, TX

Accountan’st Assistant Jan. 2011 to Jan. 2012

Account assistant duties included processing tax returns, sales tax, and payroll for corporations, businesses

and individuals as well as keeping books accurate and up-to-date by entering journal entries and reconciling

bank accounts. Clerical tasks such as scanning documents, processing faxes, creating spreadsheets to

calculate balances, and making calls to maintain clients apprised of their request status were also part of

assistant duties.

University of Texas at El Paso (UTEP)

Accountant’s Assistant – Accounts Payable Department Jan. 2010 to Jan. 2011

Accountant Assistant duties included processing vouchers for payment, preparing invoices for payment

through verification of “Receiving Reports” and “Vendor Terms”, maintaining accurate Purchase Orders,

and clerical tasks such as responding to emails, copy making, scanning documents, and fax processing.

Education

University of Texas at El Paso

Bachelor of Business Administration in Accounting

May 2009-Dec. 2012 Bachelor of Business Administration in Computer Information Systems

Cumulative

Degree plan is comprised of courses intended to provide thorough comprehension

GPA: 3.18

of Business Administration and Computer Information Systems. Courses inclu ded

Introduction to Programming in C#, Network Security, Advanced programming in

C#, Business Analysis and Design, Not-for-Profit Accounting, Individual Taxation,

Cost Accounting, and Auditing.

Educational Achievements :

• Association of Information Technology Professionals Member, Spring 2012

Chancellor of the International Professional Fraternity of Delta Sigma Pi,

•

Gamma Phi Chapter, Spring 2012

Guardian Angel Family Services Scholarship Recipient, Fall 2009 to Fall 2012

•

Women’s Fund of El Paso Scholarship Recipient, Fall 2009 and Fall 2010

•

College of Business Dean’s List, Fall 2009

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Additional Skills

• Bilingual and Biliterate in English and Spanish

• Microsoft Office Literate (Microsoft Word, Excel, PowerPoint, Access, Visio)

• Proficient in Business Information Systems (BIS) for the University of Texas System, Internet

Explorer Engines, Point Plus, and QuickBooks

• Familiar with ProSeries, PeachTree, Visual Studio using the object-oriented language – C#

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