Real Estate Management

Max Botros

* ******** ******, **********, ** **070

*** . *** . **** ********@*****.***

Office Services Professional with a strong track record of vendor

management, cost reduction, and business process improvement for various

industries including financial, Real Estate and shipping

. Led RFP for color copiers/production printing: increased on-demand

capacity by 20% and reduced costs by nearly $2M over three years.

. Helped in managing Real Estate portfolio with over 1200 office locations,

and in subleasing efforts by creating financial models on potential

sublease opportunities to determine financial impact.

. Negotiated RFP for convenience copiers/multifunctional printers - Saved

$700K by consolidating four vendors into one.

. Negotiated major RFP for mailroom services, Reprographics Center and

overnight courier - Saved 15% annually by streamlining and better

coordinating the process.

. Managed Distribution Services RFP - Saved $500K over three years on

contract with new vendor in multiple corporate locations.

. Established Distribution Services X-ray machine standard resulting in a

savings of $30K over the original proposal from external Security

Consultant.

. Recommended and implemented changes to business processes such as: double-

sided default printing, secure printing, Fax2mail, scan to email, and

standardization of paper stock.

. Consolidated offsite vital records inventory with one vendor;

participated in contract negotiation.

ALLIANCEBERNSTEIN, LP, New York, NY 2004-2014

Vendors Manager/Sr. Financial Analyst, Financial Planning & Analysis

Managed vendor performance against contractual KPIs and obligations defined

in the Service Level Agreements and advocated on behalf of company in

vendor negotiations.

* Serviced domestic and international local facilities managers; partnered

with Strategic Sourcing, Legal & Compliance, Client Communications,

Design and Construction, Dining Services, Reception Services and Global

Enterprise Technology Solutions.

* Led RFP for color copiers/production printing: increased on-demand

capacity by 20% and reduced costs by nearly $2M over three years;

optimized facility usage by minimizing square footage allocated for

equipment

* Managed RFP for convenience copiers/multifunctional printers - Saved

$700K by consolidating four vendors into one; negotiated favorable

contract terms that resulted in the flexibility to reduce convenience

fleet by 15% without incurring penalties or relocation charges.

* Prepared annual budget of approx $50mm for Office Service dept. and

analyzing monthly financial results, which presented to upper management.

* Conducted monthly meeting with VP of Office Services, to review monthly

financial results and explain variances to budget and prior month

results.

* Prepared impact financial analyses to support company initiative to right

sizing photocopy equipment fleet, mailroom and reception personnel. An

initiative that saved the firm over $2mm per year.

* Prepared Sensitivity analysis on a regular basis in effort to estimate

savings as result of reducing printing volume at 3rd party printing

houses and bring the volume in house.

* Managed Distribution Services RFP - Saved $500K over three years on

contract with new vendor in multiple corporate locations. Developed

scope of work for the RFP, evaluated vendor bids, and participated in the

90 day transition.

* Established Distribution Services X-ray machine standard in cooperation

with security, design & construction and receiving services, resulting in

a savings of $30K over the original proposal from external Security

Consultant.

* Streamlined invoice reconciliation process by aligning vendor billing

cycles with internal processes to ensure billing based upon actual usage

rather than vendor usage estimates.

* Coordinated with dining services on maintenance best practices regarding

services issues that resulted in reduced downtime and cost savings by

fusing two distinct functions of convenience copiers and pantry services

as well as establishment of communication standards to inform internal

clients of corporate initiatives.

* Participated in the RFP process for selecting overnight vendors, i.e.

FedEx, UPS and local courier, by analyzing bids submitted by vendors, and

its financial impact. Leveraging parent company volumes to reduce AB's

overall costs by 10%.

* Serviced as point of contact to troubleshoot billing system and worked

closely with IT to debug any issues.

* Identified opportunities for cost saving initiatives and service

enhancements such as renegotiating existing Records Management vendor

accounts to reduce supply costs.

* Reviewed Business Impact Analysis that covered Business Continuity

scenarios with vendors providing them guidance and coordinating disaster

recovery planning with business units.

* Served as council member of cross functional Employee Resource Group to

identify and promote environmentally responsible, "green" initiatives.

* Developed business process improvements by implementing SharePoint

solutions and changes such as: double-sided default printing, secure

printing, Fax2mail, scan to email, and standardization of paper stock.

* Subject matter expert for Reprographics and Distribution Services.

. Created and communicated standard operating procedures to ensure

compliance in Records Management.

. Served as liaison between Office Services and global branches including

Munich, Luxemburg, Hong Kong, Tokyo and Sao Paulo and conducted site

visits to London and domestic branch offices.

. Managed relocation of five Office Services departments (mailroom,

receiving, shipping, convenience copiers, and reprographic services).

. Participated in monthly, quarterly and annually meeting with all Office

Service Vendors to review performance, updates, goals achieved and set

new goals for period ahead.

DRESDNER BANK, New York, NY 2003-2004

Senior Financial Analyst

Managed Real Estate portfolio of $60mm+ $70mm budget for facility and

operations expenses; created, strengthened, and encourage lucrative and

lasting relationships with business partners

* Prepared financial modules on potential sublease opportunities and

related financial impact on the Balance Sheet, P&L and Cash Flow

Statement.

* Responsible for completing rent payments, reviews, and audits according

to deadlines and company's requirements.

* Served as main negotiator and point of contact for landlords, subtenants

* Solely responsible for preparing the Department's Yearly Budget and

Quarterly Expense and Re-Forecasting.

* Managed and prepared the financial data and information used by the CFO

for the Company's property portfolio.

* Evaluated and recommended equipment, staffing and inventory levels based

on production analysis.

* Identified opportunities for service enhancements and implemented process

improvements.

* Advised customers on benefits, features and capabilities of new or

revised services.

MORGAN STANLEY, New York, NY 2000-2003

Corporate Accountant

Responsible for $500mm Real Estate portfolio + 170mm budget for facility

and operations expenses. Reconciled multiple inter companies account and

coordinated 401K and Stock Administrative Plans for Morgan Stanley's

employees.

* Responsible for all of the rent payments for all Morgan Stanley's

locations, preparing P&L reports on monthly basis, and handling all check

deposits for the department.

* Maintained and analyze accrued Real Estate and taxes accrual expenses,

automated all monthly rent payments.

* Maintain Subtenant receivables, prepare check deposits, compile and

analyze Subtenant security deposits on a monthly basis and summarize all

future lease commitments.

* Analyzed and resolve major variances for 10Q, management committee and

weekly estimate reporting.

* Analyzed all business relationships and prepare monthly revenue sharing

report.

* Prepared and posted all month-end closing journal entries and all

adjustments.

* Prepare and submit 10Q reporting package to upper management for

distribution, analyze and resolve major variances for 10Q, management

committee and weekly estimate reporting.

* Create quarterly Diligence Reports used by the upper management committee

for earning announcement.

* Maintained software support: re-wired cable configuration to accommodate

new upgrades to the infrastructure of network and phone systems.

Position held full time while attending college

Pacific International, New York, NY, Staff Accountant 1998-2000

Columbus Line, Morristown, NJ, Staff Accountant 1996-1998

EDUCATION

Stevens Institute of Technology

Master Degree in Communication Management, 2004

New Jersey City University

Bachelor of Science - Accounting, 1999

Minor in Finance

OTHER SKILLS

Certification on MS Project

Proficient on PC & Mac platforms, MS Office including Visio, Adobe

CreativeSuite3, TRIRIGA (workflow software application), ARIBA (procurement

program), PeopleSoft (HRIS) and KRONOS (time and attendance software).

Network systems: Windows NT Server 4.0, Windows NT Workstation, Novell

NetWare 4.X

Business packages: ACPAC, Great Plain Dynamic, QuickBooks, Hyperion

Enterprise, COGNOS Power Play.

Contact this candidate