Administrative Assistant Accounts Payable

Resume of

Elizabeth (Beth) A. Mangus

**** ********** **., ****** **** FL.

Cell 415-5081

**********@***.***

S.A.P., MS Office, Excel (Advanced), MS Word, Outlooks, Construction

Computer Software:

software, Lotus Notes, and some Medical Software. Great Plains, Navision,

Buzz Saw, Quick Books, Appwright Scheduling Software.

Nov 2012 – January 2014

Patriot Contracting Solutions – Administrative Assistant/Office Assistant. Government

Contractor, create Submittal Registers, create and bind and mail all submittals to the

Government jobs on file. Create and submit daily reports to the government on work done the

prior day. Answer the phone, order supplies, customer contact. Using MS office, Outlooks,

Adobe professional.

June 2010 – September 2012

Hydro Aluminum - Accounts Payable Specialist. Manufacturing facility, I am responsible for

keying, coding, & batching payables for two separate divisions. This is a high volume position

where I handle over 600-800 invoices per week on average. I have been tested to key over

74,000 KPH at 99% accuracy. I am responsible for reconciliation of vendor accounts, keeping

track of monthly bills, making sure payment is on time. I work closely with Purchasing

Management, Sales, shipping & receiving to maintain an accurate spending report for each

month. Also maintain correct vendor files, information concerning the vendor, ex; W-9, ACH

deposits. I am responsible for communicating with vendors, management and other staff

members. I am responsible for end of month reporting. This includes reconciliations, verification

of shipping and invoicing. I also handle the receivables as far as invoicing the previous day’s

orders. I also make sure that all invoicing is mailed out on a daily basis. This is a very fast paced

environment. Work well under pressure. My accounting software is SAP. I also use Lotus Notes

and MS Word, and Excel

July 2009 – June 2010 – Sanford Brown Institute, Medical Billing & Coding. – Graduated with 4.0,

and perfect attendance.

May 2008 to June 2009

Construction Solutions & Supply, LLC - This is a Window/Stone installation Company. I have extensive

background in the construction field.

I handle the payroll, the accounts receivable, the accounts payable, and the operations side of

the business. I am the Vice President of Operations – this includes but not limited to; scheduling,

ordering supplies, ordering window packages, ordering stone for the outside of houses.

Inventory, receiving and purchase orders. I talk often with superintendents, purchasing agents,

account managers. I use Microsoft Word, Excel, Outlooks, & Quick books. I also use Supply Pro,

Appwright, and other computer based scheduling systems. Answer all calls for office and all

Officers of the Company. Keep in close contact with installers, where they need to be and

when. Take care of any issues with jobs that are currently being installed. I was responsible for

handling all the billing. I also handle all the H.R. issues. I am trained on the Buzzsaw program

and I know how to read and scale plans.

March 2003, to October 2008

First Choice Supply, Inc. Jacksonville, Fl 32254, 904-***-**** ext 213.

I worked for this company from the beginning. With Fireplaces and Garage doors, now they

handle Fireplace installs & service. Garage door installs & service, Insulation installs & service,

Shelving installs. Our main jobs were in new Construction. I worked very closely with

Superintendents, Purchasing Agents, Project Managers, Sales Managers, General Managers.

I also handled the scheduling of new installs, service & warranty work orders. I was responsible

for keying all the work orders. I was responsible for all the invoicing in all divisions I also handled

all the inventory relief for the garage door department. Before the switch to a bigger computer

software I handled the inventory relief for all departments thru quick book invoicing.

I was responsible for creating item numbers for the computer systems inventory relief system. I

communicated thru email on all new item #’s for the different departments.

I was responsible for keeping track of all purchase orders that come into the office for all

departments. I am the one who gets the purchase orders from the builders, if we do not have

them on file.

I handled the contract pricing, including getting pricing from our manufacturer, applying it to a

spreadsheet, and pricing out projects. I was responsible for typing proposals, handling the

paperwork when proposals are approved. Setting up new customer files, for our filing system, as

well as setting up new customers in the computer.

I have handled accounts receivables for all departments. I worked closely with purchasing

agents, accounts payable and managers for payment collections. Filing Notice to Owner’s &

handling of release of liens. I also handled the accounts payable department, doing month

end reporting, paying invoices, making sure purchase orders matched vendor invoicing.

I was responsible for the investigating jobs that had not been invoiced properly as well as Low

gross profit investigations. Also handled, the mailing of the invoices, and drop offs to builders for

payment days.

I key in the payroll for over 5 garage door installers. I do not process the payroll I only key it in.

Each department keys their own payroll, but in the beginning I keyed the payroll for all

departments thru quick books.

Work extensively with Quick Books PRO. Excel, MS (Great Plains computer system), Navision

computer system, (work orders, invoicing, receivables, & payroll)

Familiar with constructions software: Buzzsaw, Appwright, Toulsa, Supply pro.

Answer 9- line phone system. Also handle public (showroom customers). As well, as phone calls

from homeowners.

I can type 65-85 wpm, 10-key by touch, Scanning of Purchase orders, and any legal material

that comes into the office. Faxing, copying,

Napier Jewelry Co. – 1999-2003 - Worked from Home as an Administrative Assistant to the

Regional Manager. I worked 8 hours a day Monday thru Friday. Napier is based in New York, we

handled, stores, like Kohls, JCP, SEARS, Dillards, etc.

Budgeting assistant, keyed payroll and expense reports for over 300 employees. Approved the

expense reports and submitted for payment to the employee. Handling mail outs for over 300

employees, monthly newsletters & new product information, etc. Reference - Regional

Manager Kathi Romeka 904-***-****

Watson Realty Corp., Middleburg – 1997-1999 - Receptionist/Secretary. Responsible for

Answering all the phone calls that come in. Responsible for helping the Agents with newsletters,

scheduling appointments for showing listings. Setting up new listings in the MLS system. Helping

customers with listings as they come in looking for something specific. Working for the agents, as

assisting them in computer issues and mail outs for them.

References: Upon Request.

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