Manager Administrative Assistant
Resume:
*Seeking the challenging position of Administrative or Executive Assistant
Summary of Qualifications
o More than 8 years of high pressure, fast paced experience in
administrative / clerical support
o Demonstrated coordinating skills and ability to gather / analyze
statistical data and generate reports
o In depth reception skills / Able to communicate effectively, both orally
and in writing
o Great knowledge of general accounting principles and ability to solve
problems
o Profound database management and record maintenance skills
o Taken and successfully passed the NYS Notary Public exam
o Strong ability to compose and edit already written materials
Work Experience
Office Manager February 2012-Present
Centerplate, Wilmington, New York
o Handle all aspects of accounting for our venue location and transmit the
information to our Corporate office via the WorkCenter
o Performed data entry including but not limited to AP and AR
o Used specialized programs such as Corporate WorkCenter, Lawson and
Attendance Enterprise
o Processed daily sales including daily deposits, vault reconciliations and
petty cash distributions and reconciliations
o Handled HR for the location
Office Support July 2010 to June
2011
Mountain Valley Integrated Solutions, LLC, Plattsburgh, New York
o Performed data entry including but not limited to AP and AR into Quick
Books
o Used specialized programs such as Quick Books, Online Technologies and
company specific programs with ease
o Invoiced clients on a weekly basis
o Imported and processed orders
Supply Management Clerk March 2009 to
December 2009
Bombardier Transportation, Plattsburgh, New York
o Performed all data entry and in Excel format:
o Updated several charts / prepared several reports for the Director,
Management and Buyers
o Maintained backorder list for four different contracts for Director,
Management and Buyers
o Uploaded cycle counts and recorded them in spreadsheets
o Used specialized company programs such as Solochain and Apollon with ease
o Scheduled the meeting room for the back order meetings through Lotus
Notes
o Worked on a very strict daily deadline for backorder list updates
o Performed receiving of parts and other necessary supplies
Administrative Assistant / Field Office Coordinator April 2008
to January 2009
AECOM, New York, New York
o Printed / distributed D Size drawings / blueprints for completion of
projects using Plotter Printer
o Handled all incoming and outgoing mail / Shipped data and project
documents via UPS daily
o Acted as liaison between New York Power Authority and client, Noble
Environmental Power
o Logged and transmitted project documentation between NYPA and Noble
Environmental Power
o Organized and interviewed prospective employees through a local temporary
agency
o Handled the timesheets and expense reports for 15+ employees with
confidentiality
o Created, edited and proofread correspondence and other important project
data
Administrative Assistant December 2005 to April
2008
Rideau Recognition, Plattsburgh, New York
o Provided support to Manager of US Operations, Warehouse Manager /
Inventory Control Supervisor
o Handled timecards and issued payroll to Human Resources / Processed
checks and deposits daily
o Performed customer service to clients such as Boeing, Lucent
Technologies, and Yale University
o Sorted and distributed all incoming mail
o Aided Inventory Control Supervisor in picking product, counting /
entering inventory quarterly
o Answered multi-line telephones as well as multiple telephones
(interoffice telephones)
o Maintained petty cash and handled receipts for corporate American Express
cards
Technical Secretary/Client Services Representative May 2002 to March
2005
Atlantic Testing Laboratories, Plattsburgh, New York
o Provided support to Division Manager, Engineers, Environmental Scientists
and Technicians
o Completed timesheets for 6+ employees and forwarded to the headquarter
office
o Maintained all office supplies and equipment / Answered multi-line
telephone
o Invoiced our clients on a monthly basis / Maintained petty cash for the
facility
o Handled all utility issues as in electricity and telephone for the
company
o Typed, edited and proofread all proposals and reports for each project
o Performed laboratory testing on concrete cylinders and soil samples
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