Sales Manager

ELAINE MAE R. JAVATO

Mob: +63-915*******

Block *, Lot 3, Issabella Homes, Purok Matatag

General Santos City, Philippines

Email: accq4m@r.postjobfree.com

SUMMARY OF QUALIFICATIONS:

Ten years experience in providing thorough and skillful administrative support. Able to work under

pressure, learns new process quickly and takes initiative, flexible.

Three years experience in Construction Industry providing effective Sales Support to the Sales team

(BAAN) with excellent communication skills, focused, goal-oriented, and ability to cope with the pressure

of deadlines.

One year experience in Peachtree Accounting Software maintaining detailed database of products,

inventory, invoicing, and reports.

Basic knowledge in ORACLE where quotations are prepared and job orders are generated.

Proficient in English both in Oral and Written.

Computer literate in MS Word, Excel, Power Points, ADOBE Photoshop, Outlook and Internet.

Part time job as Waitress and Usherette in occasions (weddings, birthdays, concerts, etc.)

OBJECTIVE:

To pursue a highly rewarding career, seeking for a job in challenging and healthy work environment where I can

utilize my skills and knowledge efficiently for organizational growth.

WORK EXPERIENCE:

Executive Secretary cum Sales Coordinator

TECHNICAL SUPPLIES & SERVICES CO. LTD. – Aluminium and Glass Division

Dubai – U.A.E.

November 2009 – November 2012

Duties & Responsibilities:

ADMINISTRATION - provides administrative and front office support in order to ensure efficiency and

effectiveness within the Company such as:

• Manage the administrative staff meetings, appointments and recording the memos. Act as recording

secretary, prepares the Minutes of Meetings and distributes the same to the concerned persons.

• Administrative support provision including the contact to suppliers, customers and giving detailed

information about company.

• Receive, direct and relay telephone and fax messages

• Pick up and respond to emails

• Open and date stamp all general correspondence.

• Maintain the general filing system and file all correspondence

Maintain an adequate inventory of office supplies and monitor the use of the same. Coordinate with

•

the IT Department the repair and maintenance of office equipment.

Respond to public inquiries

•

Provide word-processing and secretarial support for the administration.

•

Perform any other duties if required.

•

HR ADMINISTRATION - provides support on different HR related matters:

• Maintains and updates personnel files of workers at site and factory for our Division with a total of

170 workers.

• Arrange the leave plan and forward to HR for reference and necessary action.

• Arrange, receive, and forward passports and labour cards of Managers, Staff, and workers.

• Calculate Monthly Overtime of the workers.

• Prepares payroll of staff and workers.

• In charge of travel requests for Managers to forward to HR for approval to proceed with the tickets,

visa, accommodation, etc.

SALES, PROJECTS AND PRODUCTION - perform administrative functions and other related works for the

Sales, Projects and Production Department such as:

• Keeping log and updates from time-to-time Clients’ list for references.

• Receives inquiries, distribute to the Salesman In-Charge, and forward to the Sales Manager for

approval. Upon approval, record it on the Inquiry Sheet and forward it to the Technical Department

to proceed with the Quotations.

• Prepares submittal to the Clients such as Company Pre-qualifications, brochures, and other required

documents.

• Maintains detailed, accurate and up-to-date Client files.

• Prepares and send monthly report of quotations and orders to the Deputy General Manager (Head

Office).

• Receives and distributes correspondence from the Main Contractors such as letters (fax and emails),

contracts, LOI, and other related documents.

• Creates and maintains project files.

• Maintains project lists and close out documentation.

• Respond to inquiries from department personnel regarding assigned project status.

• Prepares Job Cards and forward to the Head Office for approval.

• Prepares correspondence as per the instruction of my Manager and Project Engineers.

• Communicate and coordinate with the Project Engineers and Supervisors for the Site related matters.

• Prepares Handing Over documents upon completion of the project.

• Prepares and sends inquiries to the Suppliers. Upon approval, approved quotations to be forwarded

to the Store Department and Purchase Department to process the LPO and payment and to inform

the Supplier accordingly.

• Prepares the Certificate of Payment upon receiving the Invoice from the Supplier. Upon approval

from the Manager, approved Certificate of Payment to be forwarded to Accounts to process the

payments.

Administrative staff and Sales Coordinator

Secretary to the General Manager/ Receptionist

TRUST STAR INTERNA TRADING LLC / PYRAMIS U.A.E.

Dubai – U.A.E.

May 2007 – November 2009

Duties & Responsibilities:

SECRETARIAL AND ADMINISTRATIVE SUPPORT

• Greet visitors and callers professionally by offering assistance. Provide information and area

resources as appropriate. Refer visitors and callers to appropriate staff as needed.

• Maintains solid customer relationship by handling their questions and concerns with speed and

professionalism.

• Updates and maintains staff communication devices, distribute faxes, update internal phone list, and

replenish brochures available to the public.

• Perform data entry and uses software programs.

• Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices,

replenishing supplies and other indexed documents according to an established system. Operates

office equipment and completes general office work.

• Sorts and distributes emails.

• Scheduling interviews, scanning resumes, and assisting with planning new employee coordination

meeting, compiling materials and maintaining employee database records.

• Arranges conferences and meetings; prepares and assembles materials; makes, confirms, and

processes travel arrangements and expense reports; schedules appointments and arranges meetings.

• Undertake any other reasonable duties as required.

SALES COORDINATION:

• Coordinating the submission of proposals, planning meetings, tracking sales progress.

Troubleshooting minor technical problems, and maintaining department database records.

• Coordinating schedules and activities, placing orders to the Supplier, and tracking progress and

results.

• Updates from time to time Pricelist for customers and monitor stock Inventory in a timely manner.

• Develop and maintain relationships with key companies and organizations in order to promote

products and encourage cross-promotions and bundle deals.

• Maintain relationships with International Distributors, responds to requests for information on their

fulfillment and supervise stock levels.

• Maintain a detailed database of contacts and resources through EXCEL and PEACHTREE.

• Monitor competitor products and services.

• Accept orders from the customers coordinate with the Salesman In-Charge and manage them

through the correct process out to the point of delivery.

• Responsible for the Invoicing to the Customer through PEACHTREE and reports to the head office

monthly.

• Responsible for the status and management reporting of the orders.

• Maintain the relationship and processes with the Clients and provide with the respectful information

they request.

• Reports to the General Manager for the status of sales both local and international.

Book keeper cum Administrator

ROZEN APARTMENT LESSOR

General Santos City

November 2003 – March 2007

Duties & Responsibilities:

• Receive and respond to the request of clients and customers.

• Deal with costumers, clients and representatives of various organizations.

• Organize and file business correspondence and pertinent documents of the company.

• Meet and greet visitors and guests.

• Receiving, screening and attending to all telephone calls both incoming and outgoing.

• Preparing report of monthly collections and expenses.

• Facilitating in the collection of payments of the tenants and paying monthly bills and taxes

EDUCATIONAL QUALIFICATIONS:

College Gradute

Bachelor of Science in Computer Engineering

AMA Computer College

General Santos City, Philippines

May 11, 2005

Highschool

New Era University

Purok Malakas, General Santos City, Philippines

April 3, 2001

ACHIEVEMENTS:

Exemplary Award for the Best Design Project – “ Automated Log-On Device”

May 2005

Contact this candidate