Accounts Payable Manager

Joy A. Hicks

Richmond, VA *****

Cell: 843-***-****

*******@***.***

Professional Summary

Several years of diversified experience in financial accounting/administrative assistance. My strengths include:

• Budget Management - Project Management - Credit Collection

• Payables Processing - Receivables Billings - Vendor/Customer Relations

• Gen. Ledger Reconciliation - Reporting/Analysis - Administrative Assistance

Employment

Tumeq, LLC, Charleston, SC 04/2013 – 12/2013

Staff Accountant – Temp-to-hire with Robert Half, Int’l

• Managed all aspects of the accounts payable department for six companies within Tumeq, LLC.

• Processed bi-weekly payroll in ADP Portal for 120 employees; as well as expense vouchers for 30 employees.

• Invoiced A/R billings through DFAS Wide Area Workflow (WAWF) system.

• Completed several special projects to reconcile past due accounts and payroll issues.

• Proficient with Quickbooks 13.0, Microsoft NAV, Pentagon 2000 and WAWF.

Private Care Provider, Manassas, VA 07/2012 – 03/2013

• Managed personal care for ill family member while at Mayo Clinic in Jacksonville, FL (07/2012-10/2012).

• Provided personal care services for ill family member when he returned home to Manassas, VA (11/2012-3/2013)

• Handled finances and all insurance/medical paperwork.

Logis-Tech, Inc., Manassas, VA 08/2004 – 06/2012

Accounts Payable Specialist/Staff Accountant

• Skillfully managed the accounts payable department (full cycle accounts payable from receipt, 3-way matching of

invoices, coding, data entry, check preparation, maintaining files, sales tax payments, month-end close general

ledger reconciliations/adjusting journal entries, 1099s, year-end close).

• Audited invoices, travel vouchers, and expense reimbursements (per JTR, DOD).

• Created purchase orders for Program Managers.

• Reconciled, identified, and resolved discrepancies against purchase orders and subcontractor progress payments

(including AIA G702, AIA G703).

• Maintained a good working relationship with our off-site employees to assist them with vouchers and expense

reimbursements. Set-up accounting schedules to make it easier for them to comply with deadlines.

• Processed invoices (150-250 invoices per week) and issued timely payments (2 check-runs per week).

• Responded in a timely and professional manner to all customer inquiries.

• Maintained and reconciled over 50 credit cards. Daily verification of charges with banks, VISA, AMEX.

• Proficient in using software applications (Deltek GCS Premier, Cognos Impromptu, Excel, Word, Outlook).

AT&T Technical Services, Chantilly, VA 02/2004 – 06/2004

Accounts Payable Manager (Temporary Position)

• Managed the daily operations of the accounts payable department.

• Supervised 12 employees in the department.

• Wrote procedures for each process done in the department to meet internal audit review.

• Processed invoices through the MIFF system so checks can be produced and mailed to a satellite office.

• Data-entered invoices (both AP and PO) through Deltek GCS Premier.

Joy A. Hicks

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Snelling Personnel, Kalamazoo, MI 09/2003 – 01/2004

(Temporary Assignments)

• Textile Systems, Inc. – Receptionist, Accounts Payable and Accounts Receivable functions for Borgess Hospital’s

laundry facility located in Kalamazoo, MI.

• MSU/KCMS – Administrative Assistance for a group of physicians at Michigan State University’s teaching hospital

located in Kalamazoo, MI.

• Material Transfer & Storage, Inc. – Accounts Payable, Accounts Receivable and Purchase Order functions for a

company specializing in bulk handling equipment, located in Allegan, MI.

Intelligent Decisions, Inc., Chantilly, VA 11/2000 – 08/2003

Accounts Payable Manager

• Managed the smooth operation of the accounts payable department.

• Supervised two employees in the department.

• Processed 500 to 750 invoices weekly for payments through the bank (MAS90/MAS200).

• Reconciled all bank wires and the floor plan (GE Capital).

• Recovered over $300K in unresolved credit issues with vendors and set-up control procedures to avoid re-

occurrence.

• Assisted in the development of RMA return policies and procedures.

• Maintained spreadsheets on all large accounts – reconciled weekly.

• Generated all reports for monthly close (Aged and General Ledger Trial Balance).

BAE Systems (formerly British Aerospace), Chantilly, VA 08/1989 – 11/2000

Commercial Administrator/Accounts Payable Specialist

• Managed an $11M budget (ACCESS database) for costs related to the refurbishment of Jetstream turboprop

aircraft.

• Assisted management in development and implementation of a leasing database (ORACLE) to maintain

headlease/sublease information on all aircraft/equipment in fleet (300+ aircraft) for reporting, payment and billing

purposes.

• Processed 300 to 400 invoices weekly for payment.

• Provided all coding for invoices after matching them to purchase requisitions and packing lists.

• Maintained filing room for vendors, customers, and contracts for 11 corporations within British Aerospace.

• Wrote journal entries for engine reserve accounts for monthly G/L closes.

• Recovered $63K in potential losses and set-up control procedures to avoid re-occurrence.

• Developed and maintained operating procedures to maintain costs at a refurbishment center which saved $20K -

$50K annually.

• Generated monthly budget reports for use by the administrative staff and executive management.

• Processed expense reports for 60+ employees (5-day turn-around time).

• Skillfully managed payables processing (LIAISON) for weekly check-runs.

Education & Training

Northern Virginia Community College – Business Classes 2000 – 2002

New Horizons – Oracle, Access, PowerPoint, Word, Excel 1994 – 1999

Fairfax Co. – Medical Assistant/Medical Secretary Certificate – 203.5 hrs. 1994

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