Assistant Data Entry
Resume:
PATRICIA RESCH
** ****** ***** ******** ***** Mulhouse -France
********.*****@*******.**
French, Work Permit G
Five years team assistant (strong experience in team assistant support)
French and Italian, Native speaker
English, Advanced
German, Conversational
SAP, Sharepoint
Word proficiency
PROFESSIONAL EXPERIEINCE
WBCSD (World Business Council for Sustainable Development), Geneva 2013
Executive Assistant, President’s Office
Providing executive administrative support to the President
Coordinating meetings and teleconferences, including planning
Coordinating travels, accommodations and expense report
Coordinating contacts and schedules
Preparing documents and correspondence as required
Providing administrative support to key selected projects
Back up to the Assistants and the Receptionists
Novartis Pharma AG, Basel
2008-2013
Team assistant's GMA (Global Medical Affairs)
Supporting the Head of GMA on day to day business (including calendar, emails
meetings organization and preparation, business trips and itineraries)
Preparing strategic documents, confidential correspondence
Managing group members' diary
Organizing programs for external visitors during business trips
Back up to the Assistants
Team Assistant Marketing & Sales RE (Region Europe)
Supporting the Head on day to day business (including calendar, emails, meetings organization
and preparation, business trips and itinerary)
Organizing conferences and seminars
Preparing documents and correspondence as required
Answering the phone and take messages in the absence of the partner
Assisting team in various staffing tasks (on-boarding, exits & changes in staff)
Coordinating interview schedules and announcements on new hires/leavers
Back up to the Assistants
HR Assistant
In charge of new employee registration and record updating in the Novartis Novum tool
Entry/Correction of employee time data
Providing answers to employees, line managers and HR in case of questions and doubts
regarding time registration
Organizing badge for contract extensions and terminations
Back up to the Assistants
Team Assistant TechOps External supply
Coordinating recruitment interviews and assisting with HR staffing
On-boarding new hires, arranging welcome package, ordering office/IT
Organizing travel and accodmodation arrangements
Supporting to PowerPoint
Handling workflow in SAP system (identify and react to pricing deviations)
Back up to the Assistants
Administrative Assistant in NIBR Patents
Working with the Novartis patent database
Monitoring/managing due date lists for the allocated Patent Attorneys
Data entry clearances of scientific publications from NIBR research teams
Organizing meetings/travels
Creating patent prior art lists
Preparing letters to outside patent agents/patent authorities
Back up to the Assistants
Maison Favre Leuba SA, Basel
2006-2008
Personal Assistant to the CEO
Management of correspondence, telephone answering, post, faxes, scanning, furnitures supplies
Diary management – plan and schedule meetings and appointments
Coordinating of internal and external events
Travel arrangements, organization of meetings and prepare personal expenses for CEO approval
Back up to the Assistants and the Receptionists
Hesperion Clinical Research Ltd, Alschwill
2000-2006
Clinical Data Management Assistant
Responsible for accurately entering clinical data from the SAE (Serious Adverse Event) report
In to the project database
Administrative tasks, e.g. filing, copying, scanning
Basic DM training- Assist Data Manager in study conduct
Identifying document data problems during data entry
Communicating problems to data entry coordinator
Performing data quality control (QC)
Back up to the Assistants and the Receptionists
EDUCATION – MEMBERSHIPS & CERTIFICATIONS
1989-1991 Brevet de Technicien Supérieur (BTS) - ESC Montpellier, France
Main areas: Assistante de Direction Trilingue
Languages: English, Italian, German
1988-1989 Gestion: Pigier School at Strasbourg, France
Main areas: Accounting
COMPUTER SKILLS
MS office (Word, Excel, PowerPoint, Outlook), SAP, SharePoint
HOBBIES
Athletics, reading, food & wine, music, travelling and experiencing other cultures
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