Administrative Assistant Project

Yolanda Cason

*** ******** ****** **., *********, Georgia 30813 706-***-**** (M)

***********@*****.***

PROFESSIONAL PROFILE

A highly motivated self-starter, seeking a progressive challenging position

that best integrates my experience with the business objectives of the

prospective employer. To attain a challenging position that offers

advancement opportunities within Procurement or HR while utilizing my

communication, organization, liaison and computer skills.

AREAS OF EXPERTISE

. Office Organization & Mgmt. . Time Management . Leadership &

Teamwork

. Multi-Tasking/Prioritizing . Confidentiality Discretion . Computer

Proficiency (MS Office)

. Detail & Goal Orientation . Written Communication . Excellent

Telephone Etiquette

. Problem Solving . Oral Communication . Professionalism

PROFESSIONAL EXPERIENCE

Contracts Administrator I/Billing Analyst

URS

Aiken, South Carolina

August 2010 - Present

Responsibilities include:

. Review and processing of invoices and check requests for disbursement

as other various accounting functions.

. Matches invoices to purchase orders, audits for approvals, coding and

proper documentation, and ensures that invoice batches are filed

quickly and accurately.

. Processes, performs research and makes corrections to Exception

invoices.

. Provides information regarding disbursements to company or project

personnel, Materials Management, and internal and/or external

auditors.

. Monitors the day-to-day operations of project specific departmental

functions, including but not limited to production schedules,

establishment of priorities, requesting supplies, services, manpower,

equipment and control of incoming and outgoing requisitions, logs and

correspondence.

. Maintains day-to-day work history so that it can be retrieved as

necessary.

. Provides assistance to construction/production, engineering and

department managers on subcontracts matters, working within the

parameters of the prime contract.

. Review bids and/or change order proposals for conformity to contract

requirements and may establish guidelines for project scheduling

and/or identify changes in the scope of work.

Contracts Procurement/Property Administrative Assistant II

Link Technologies

Las Vegas, NV

March 2010 - August 2010

Responsibilities included:

. Advanced knowledge of software applications, creating spreadsheets with

mathematical functions and enhancing presentation reports.

. Maintaining Subcontracts/Purchase Orders Reconciled spreadsheets,

composing release and certificate of final payments, maintaining MR logs

on a daily basis.

. Answering multi-line telephones, provided a variety of office

secretarial duties.

. Closing out Subcontract/Purchase Orders files.

. Assisting with Accessing, locating Government Property.

Property & Procurement Administrative Assistant

Bechtel SAIC Co., LLC

Las Vegas, NV

2005 - 2009

Responsibilities included:

. Supported the entire Procurement department by preparing material

requests, work orders, employee status change notices, and ordering

supplies.

. Managed procurement metrics reports and closeout process by ensuring

all packages were complete and ready for client turnover.

. Arranged for all travel and processed all timecards and expense

reports.

. Assembled, distributed, and filed purchase orders and subcontract

packages.

. Coordinated quarterly safety meetings, all hands meetings, prepared

agendas and scheduled conference rooms and organized reverse E-

auctions.

Special Project Office Assistant

Bechtel SAIC Co., LLC

Las Vegas, NV

2004-2005

Responsibilities included:

. Provided Administrative support to the Regulatory Integration Team,

for the Analysis Model Report (AMR) Project.

. Performed a variety of office assignments, Assembled, distributed and

filed purchase orders and subcontracts and answered multi-line

telephones.

. Established file plans and processed records for submittal to the

Records Processing Center.

. Monitored and enforced department training requirements.

. Arranged for all travel and processed all timecards and expense

reports.

. Composed, formatted, and edited correspondence in accordance with

company guidelines.

Performance Assessment Technical Input Office Assistant

Bechtel SAIC Co., LLC

Las Vegas, NV

2002-2004

Responsibilities included:

. Provided Administrative support to the Performance Assessment

Technical Input Department Managers and Staff.

. Created and maintained filing systems for Data Verification and

tracked files through the system from beginning to end.

. Performed data entry and produced reports. Composed, formatted, and

edited correspondence in accordance with company guidelines.

. Answered multi-line telephones, provided a variety of office

secretarial duties.

. Prepared, Assembled, distributed, and filed purchase orders and

subcontracts.

. Ensured Employer Status Change Notices (ESCN'S) were processed

correctly.

Information Compliance Office Assistant

Bechtel SAIC Co., LLC

Las Vegas, NV

2001 - 2002

Responsibilities included:

. Provided Administrative support to the Information Compliance Department

. Produced and edited correspondence, reports, presentations, flowcharts,

and illustrations.

. Setup and maintained files, made travel arrangements, and prepared

expense reports.

. Assisted with preparation of personnel requisitions, and arrange

interviews and interview schedules.

. Coordinated weekly deficiency reports, corrective action reports, and

maintained managers' calendars.

. Directed Lessons Learned notifications, Self-Assessment schedule, and

Conditions/Issue Identification and Reporting/Resolution System Items for

the department.

. Answered phones for 20-plus personnel, plus act as temporary back up to

other department Administrative personnel when needed.

HR Administrative Assistant/Receptionist

TRW Environmental Systems

Las Vegas, NV

2000 - 2001

Responsibilities included:

. Provided Administrative support to the Staffing function within the

Human Resources Department.

. Assisted hiring managers with scheduling dates and location of

interviews, including preparation of interview packets/itineraries

for applicants.

. Answered multi-line telephones and greeted visitors at the Human

Resources (HR) reception desk.

. Created and maintained the following files: Master Personnel,

Confidential Employee, Applicant Tracking Report, I-9, and

Terminated Employee.

. Filed all materials with in 24 hours of receipt and responded to out-

of-department queries within one working day.

. Input resume information into Applicant Tracking (AOS) database and

reviewed all documents for completeness and accuracy. Maintain

confidentiality of information relating to employees and applicants.

. Assisted with self-audits, contributed to the safety of the group,

retrieved files for managers and outside agents, performed

Verification of Education and Employment for non-Q employees, and

created forms, spreadsheets, memos and emails as needed.

Administrative Assistant/Wholesale Coordinator

RBMG, Inc.

Las Vegas, NV

1997-1999

Responsibilities included:

. Data entry and tracking all incoming broker files.

. Reviewed loans for accurate documentation according to loan

programs.

. Coordinated with brokers and underwriters to ensure smooth closings.

Worked with daily rate and program guidelines, ordered supplies,

Flood Hazard reports and verified FHA/VA numbers.

. Answered phones, maintained time cards daily and paid company

bills/invoices.

EDUCATION

General Diploma

Berrien Springs High School Southwestern Michigan College

Berrien Springs, MI Dowagiac, MI

Completed 1 year of Studies

SKILLS & ABILITIES

Proficiency with MS Office suite of software, Lotus Notes, PeopleSoft,

Access and very comfortable operating a variety of common office machines

and equipment (e.g., scanner, fax machine, copiers and printers).

Contact this candidate