Administrative Assistant
Resume:
Beate Swanson
*** ******** ****., ***. ****, Waxahachie, TX 75165
*****.*********@*****.***
Experience
Legal Assistant
Stutzman, Bromberg, Esserman & Plifka, A Professional Corporation,
Attorneys and Counselors, Dallas, TX
07/2013-02/2014
$21/hour, temp position
. Supported four attorneys
. Determined the priority of work assignments independently
. Entering various attorneys' time into Perfect Law (AIM) system
. Independently creating end-of-month summary of attorney time using
Perfect Law (AIM) system for various attorneys
. Establishing new client matters within the filing system, creating of
redropes and client matter sheets independently
. Independently drafting title and survey letters within the office
framework for real estate attorney
. Independently comparing and proofreading marked proforma with Title
Commitment Policy
. Creating of closing binders and corresponding CD of closing documents
. Proofing and distributing invoices independently to the appropriate in-
house department or client in a timely manner
. Independently overseeing Zoning Verification for various properties
nationwide
. Independently organizing surveys/survey updates for various properties
with surveyors nationwide
. Prepared, received, reviewed and verified documents independently,
including "Redlining/Blacklining" and merging of documents (Word and
Adobe)
. Performed receptionist duties as needed
Administrative Assistant
Chapel Drive Childcare Center, Department of Defense, Fort Drum, NY
06/2007-07/2009
$ 13.33/hour
[Volunteer as Family Readiness Group (FRG) Leader August 2009 - March 2011)
HHC 3-10 GSAB Aviation Brigade, 10th Mountain Division, US Army]
. Processed payments for patrons and maintained office records
. In charge of payroll using automated payroll system to process
detailed payroll entitlements, perform queries, and run reports of
payroll related data for all employees
. Operated switchboard from front desk to classrooms
. Determined priority of work assignments, relied on supervisor only
when conflict or substantial deviation from norm arose
. Assisted teachers/patrons/peers with any issues inside daycare
. Filed office materials, such as correspondence, payroll records and
utility bills
. In charge of up-to-date filing, creating new and maintained current
and past childcare records
. Received and recorded incoming material purchases
. Maintained key inventory
. Used CYMS, Word, Office, Excel, Adobe programs extensively
Secretary/ Legal Assistant
Walker Law Office, Enterprise, AL
10/2006-11/2006
$10/hour, part-time
. In charge of all office filing, maintaining client files, employee
records
. Researched public and private records to gather information
. Maintained correspondence with courts, in office, and from dictation
. Proofread letters and documents for spelling and typographical errors
. Distributed mail to appropriate personnel
. Managed all outgoing mail
. Treated visitors, patrons and organizations via telephone, mail, email
and in person in warm, respectful and professional manner
. Developed and maintained good working relationships with attorney and
peers
Office Manager/Legal Secretary/Paralegal
Kuehnlein Law Office, Berlin, Germany
07/1997-07/2002
$21/hour
. Supported two attorneys
. Scheduled appointments and ensuring that accuracy of calendar and
deadlines were always preserved
. Determined the priority of work assignments independently
. Worked under tight deadlines and handling multiple priorities with
frequent interruptions
. Established and maintained physical and automated files in accordance
with records management guidelines, including office files, client
files and employee records
. Operated phone system with multiple lines
. Contacted internal and external parties, including courts, to obtain,
clarify or exchange information
. Proofread letters or documents for spelling and typographical errors
. In charge of in-house training for future legal assistants for other
law offices
. Assisted the lawyer at court in managing files and law references
. Used postage machine to calculate and affix postage to outgoing mail
. Used company credit card to make purchases, ordered and maintained
stock items such as office supplies and forms
. Submitted payments on all invoices promptly and transparently
. Maintained key inventory
. Received and recorded incoming material purchases
. Located and compiled data or information from files and other data
sources
. Filed office records such as correspondence, payroll records and
utility bills
. Established, maintained, reviewed, determined processes and closed
payroll accounts for entire office
Education
Certified Legal Secretary
Legal Assistant Academic Diploma
Upper Level II Economics and Administration
City College of Potsdam, Germany 1997-1999
High School Diploma
Brandenburg, Germany 1991-1995
Other information
. fluent in English and German language
. typing speed about 65 w/min
. data entry speed about 13 000 kspm or alphanumeric about 45 w/min
. dual citizen USA and Germany
Award - Certificate of Appreciation for Patriotic Civilian Service by
the Department of the Army (2011)
Award - 10th Combat Aviation Brigade Certificate of Appreciation
(2009), US Army
. AuPair (live-in-nanny), September 2002 - August 2003 with a family in
South Riding, VA, for a 4 months old boy (caring for 12 hours/day,
transitioning from bottle to solids, teaching to walk etc.)
Motto:
He who asks might be a fool for five minutes, but he who doesn't ask
remains a fool forever.
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