Administrative Assistant Manager

Location:

Washington, DC

Posted:

March 20, 2014

Contact this candidate

Resume:

KAREN J. SCOTT

**** **** ****** ******, **, Washington, DC 20020

202-***-**** – Mobile

*****.*******@*****.***

OBJECTIVE

Seeking a position as a Legal Secretary/Administrative Assistant where I will be able to utilize

my clerical skills and knowledge of legal matters to provide effective support to the attorney(s).

PROFESSIONAL EXPERIENCE

PICKARD AND DJINIS, LLP, WASHINGTON, DC 05/11 – Present

Legal Secretary/Office Manager

• Direct day-to-day operations, providing secretarial support to 6 partners and 2 associates

• Initiate and screen telephone calls

• Outlook scheduling coordinator

• Maintain daily calendars and schedule appointments

• Responsible for making domestic travel arrangements

• Review, screen and organize incoming mail and distribute accordingly

• Setup and maintain client file system

• Enter time for the attorneys into PC Law and generate client bills

• Email client bills via e-mail or e-billing (Serengeti)

• Update all library publications

• Establish and maintain chronological and pleading files

• Proofread documents for style, format and punctuation

• Train new secretary on the logistics of the office

• Serve as primary point of contact for clients and visitors

• Order, maintain and inventory office supplies for the office

BARCLAYS CAPITAL, WASHINGTON, DC 09/09 – 04/11

Administrative Assistant

• Provided high-level administrative support for the Director and Analyst

• Initiated and screened telephone calls

• Outlook scheduling coordinator

• Maintained daily calendars and scheduled appointments

• Responsible for making domestic and international travel arrangements for Director and

Analyst via the internet, which resulted in a net savings of $175-$250 per round trip

airfare ticket

• Processed Corporate Enhancements (charitable contributions) of $30,000-$50,000

• Processed expense statements in online database for reimbursement

• Reviewed, screened, and organized incoming mail and correspondence and distributed

accordingly

• Maintained and organized filing systems

• Worked with Director on presentations

• Accepted or declined invitations in accordance with protocol requirements of the office

• Coordinated inter-office activities/events

• Served as primary point of contact for clients and visitors

Karen J. Scott

Page 2

• Coordinated meeting logistics, i.e., rooms, audiovisual equipment, etc.

THE MARTIN LAW FIRM, McLEAN, VA 01/97 – 01/09

Office Manager/Administrative Assistant

• Directed day-to-day operations, providing fundamental support to attorneys

• Reviewed, edited and cite-checked complex litigation documents

• Overseer of firm recruiting and hiring

• Responsible for all administrative and secretarial duties, including billing, client relations,

composed and revised letters, memoranda, reports and legal documents

• Established and maintained chronological and pleading files

• Proofread documents for style, format and punctuation

• Maintained client records with regard to client disbursements

• Managed accounts payable, receivable, and payroll using Quickbooks and Timeslips

• Oversaw administrative budget and prepared expense reports and bank reconciliations

• Entered entries into Quickbooks and generated monthly statements

• Entered attorney time in Timeslips and generated bills to clients

• Initiated and screen telephone calls for attorneys

• Maintained appointment calendar, arranged travel, and scheduling meetings daily

• Prepared travel and expense vouchers for reimbursement

• Prepared trial binders to include exhibits

RILEY AND ARTABANE, P.C., WASHINGTON, DC 01/89 – 12/96

Legal Secretary

• Assistant to senior government contracts partner, two senior attorneys, and a government

contracts specialist in the administrative and secretarial duties

• Processed complaints, motions, memoranda of law, opinion letter, discovery requests and