Manager Assistant
Resume:
MONIQUE ORTIZ
San Fernando, CA 91340
************@*****.***
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An administrative professional with a progressive career in real estate, for
profit education, legal, and trial court industry support. Skilled at all
routine and complex administrative duties with experience supporting executives
at all levels. Highly effective written/ oral communicator with the ability to
interact with individuals at every level all while building effective, long term
relationships. Dedicated, reliable, and passionate with an understanding of what
it takes to succeed.
CORE QUALIFICATIONS
* Ability to Work Independently with Minimal Supervision Under Stressful
Situations *Previous Experience with City Agencies, Court Personnel, Law
Enforcement & General Public * Strong Organizational Skills * Thorough
Understanding of Legal Terminology * Multitask Effectively * Confidentiality,
Record Keeping *Complex Report Preparation * Sending, Receiving & Drafting
Correspondence
PROFESSIONAL EXPERIENCE
Russ Brown Motorcycle Attorneys
06/2012 - Current
Brown, Koro & Romag, LLP.
Assistant to National Marketing Director / Office Manager
Assist in managing sponsorship contracts and coordination of all marketing
material needed to fulfill agreements., including but not limited to payments,
signage & promotional materials
Manage yearly/monthly expense reporting for nationwide rallies and marketing
events, including compilation, submission and tracking through accounting and
review processes.
Process and complete all independent contractor payrolls including verification
of claimed expenses.
Responsible for managing executive travel arrangements as directed and approved
by the National Marketing Director
Supports procurement and purchasing process, including any new/ existing
promotional materials, reconciliation of invoices, and accruals
General office management, including but not limited to management of
weekend/night employees, screening telephone calls and mail.
Assist in recruiting Brand Ambassador candidates
Control and organize files for brand marketing, and provide timely retrieval of
filed information as required.
Provide independent responses to general correspondence that pertain to general
routine organizational activities and procedures with interpersonal staff and
outside vendors.
Assist supervisor in staff communications including meetings, projects and
programs.
Safeguards the confidentiality of sensitive financial documents, legal documents,
HR material, programs, projects and communications dealing with business
activities.
Demonstrate proficient computer skills as required to perform job duties which
include all Microsoft office programs (ability to acquire new or additional
computer skills as needed).
Deliver professional and quality written communications.
Maintains inventory of promotional supplies and needs
Performs other related duties as assigned/required
Los Angeles Superior Court
08/2008 - 04/2010 * 09/11-06/2012
Court Services Assistant I/II
Traffic - Criminal - Family Law
Interpret legal policies and procedures, interpret judicial orders, provide case
/ procedural information to defendants, litigants, attorneys and other research
agencies which require complex case research from various case management systems
Prepare documents for use by courtroom / judicial staff
Receive and review wide varieties of legal documents in family law, traffic, and
criminal departments
Obtain/review all new City Attorney filings, ensure proper documents have been
filed with each corresponding case
Data Entry into complex case management systems; City Attorney criminal filings,
case records, citations, warrants, judgments, payments
Process legal documents for assigned judicial departments; criminal complaints,
citations, prepare judicial correspondence
Cross check/name search new filings for outstanding warrants/ alternate cases,
set for arraignment
Ensure all existing cases have been set for hearing on incoming Custody list
Produce countywide name searches for outside contacts/customers and print
corresponding dockets
Receives payment; responds to inquiries regarding alternatives and consequences
of disposition options; processes extensions, continuances and traffic school
requests, schedules trials and prepares abstracts
Prepare legal files, labels,
Basic clerical/administrative functions, sort/ distribute courthouse mail,
receive mail payments/distribute to accounting, distribute and create daily
calendars
Maintain a variety of office documents/ confidential files, organize files, cross
reference documents, scans, indexes
Establish and maintain positive, effective working relationships with Judicial
Officers, Court and County employees, members of the public
Apollo College
August 2006 - August 2007
For Profit Nursing School
Administrative Coordinator/HR Coordinator, Las Vegas, NV
Direct Support to School VP/ Admissions Director
Human Resources coordination; New hire Documents, benefits, payroll
administration
Conduct new hire orientation, receive/document new hire paperwork
Accounts Receivable administration; coordinate cash receipts, deposits, and
payments
General office administration, Executive support, Staff support, Faculty support
Perform general office management; deliveries, inventory, and supply requests
Admissions lead traffic administration
Create and maintain a working relationship with the students and families
Data entry into database system; Track leads report for Information Sessions,
Create daily progress reports
Multi-line telephone administration
Back up reception
Siena Homes
August 2002- September 2004
Home Builder
Contracts Coordinator, Las Vegas, NV
Provide Direct Support to Contracts/ Escrow Manager
Back up Escrow coordination
Basic accounting administration including but not limited to accounts receivable
Communicate/liaise with lenders, title and sales staff
Purchase agreement proofing, processing and filing - Maintain integrity/control
of customer contracts.
Complex data entry
Present and distribute key packages to new home owners
Multi-line phones, filing, faxing
Iron Mountain document preparation
Any other duties as assigned
EDUCATION
National University 2011
College of Southern Nevada 2003
Other Experience
Law Office of Robert Walters, Legal Assistant, September 2010 - June 2011
Bloomingdales, Ralph Lauren Sales Specialist, 09-04 / 01-06 Las Vegas, NV
Macys, Estee Lauder Assistant Counter Manager, 09/07- 04/08 Arcadia, CA
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