Administrative Assistant Manager
Resume:
CHRISTEL DIVINCENZO
*******@*****.***
EDUCATION
West Chester University of Pennsylvania West Chester, Pennsylvania
Bachelor of Science, Summa Cum Laude December, 2002
Cabrini College Radnor, Pennsylvania
Continuing Education, Master Level Courses July – August 2011
PROFESSIONAL EXPERIENCE
Infrastructure Solution Services Blue Bell, Pennsylvania
Business Manager September 2012 – December 2013
• General responsibilities included company financial QuickBooks set-up and management;
Accounts Receivable; Accounts Payable; financial budgeting and reporting; preparing
presentations and various reports for CEO and Presidents; developing and maintaining office
and staff policies and procedures; setting up and maintaining office and staff information
technology; processing payroll; managing human resources; producing and submitting
monthly payment applications to government agencies; creating and maintaining cloud based
network system; procuring office equipment and supplies.
The McClain Firm Ardmore, Pennsylvania
Paralegal/Office Manager September 2007 – September 2012
• General responsibilities included planning and executing legal motions and briefs; overseeing
team projects; serving as communications link between attorney and client; assisting in the
preparation and execution of hearings, closings, trials and corporate meetings; investigating,
collecting, analyzing and organizing evidence and facts in cases; ensuring all relevant case
information is represented at trial; managing law firm and trial activity during trials;
organizing, maintaining and tracking files; coordinating travel and activities of law firm
employees; preparing, researching and filing legal forms from local to federal level; managing
all office and attorney financial records via QuickBooks.
Pennsylvania Real Estate Investment Trust/
PREIT Services, LLC Philadelphia, Pennsylvania
Executive/Marketing Assistant April 2005 – September 2007
• General responsibilities included assisting in planning and developing yearly national
shopping center conferences; coordinating travel and lodging for conference attendees;
managing booth and booth hostesses; organizing booth set-up and break down; scouting
locations for receptions and events; planning and managing company sponsored receptions
and company hosted events; ordering and distributing giveaways; communicating and
negotiating with vendors, company executives and employees regarding all aspects of
conferences and company meetings.
• Responsibilities also included coordinating travel, lodging and meetings for marketing vice
president and manager; managing home office and field press clippings; reviewing license
agreements to ensure compliance; assisting in development of Request for Proposals;
analyzing Request for Proposals for cost efficiency and profit; producing and analyzing
demographics for employees; assisting in compilation of materials for company publications.
Executive Administrative Assistant, Development October 2003 – April 2005
• General responsibilities included coordinating travel, lodging and meetings for department;
managing department executive’s schedule, as well as workload from executive and two (2)
directors; assisting in generating project proposals and submissions to various internal
committees, as well as Board of Directors; assisting in preparing proforma budgets; preparing
PowerPoint presentations for various internal meetings, committees and Board of Directors,
as well as for financial institutions and other external audiences; assisting in processing
monthly draw requests; producing and analyzing project demographic information for
directors; creating summaries for directors of various financial and leasing projects;
communicating with outside vendors regarding leasing plans, financial information and
invoices.
• Specific projects included:
Assisting at conferences in multiple areas, including meeting and event set-up and break-
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down, communicating with vendors and company employees, manning corporate booth
ensuring meetings run smoothly;
Co-chairing and organizing company’s 2004 Relay for Life, wherein the company raised a
o
total of $7,600 for the American Cancer Society, which not only surpassed company’s goal
but stood as the benchmark for future events;
o Creating standardized electronic filing system.
• Responsibilities also included: managing part-time administrative assistant and assigning
appropriate workflow; reviewing, preparing and managing various project documents for
executive and directors; assisting in coordinating and submitting project information to various
internal departments, as well as external contacts; reviewing hearing transcripts, auditing
legal documents and invoices to ensure accuracy; maintaining department’s network and filing
system.
Radnor Township School District Wayne, Pennsylvania
Substitute Teacher March 2003 – October 2003
AstraZeneca Wayne, Pennsylvania
Traffic Coordinator/Administrative Coordinator November 1997 – August 2000
• General responsibilities included organizing and managing team building excursions and team
meetings for groups ranging in size from 10 to 60 participants, as well as organizing holiday
events for groups of up to 80 people; negotiating with vendors and various other external and
internal groups during team building and event planning; tracking advertising campaign
submissions from start to finish; training outside advertising agency on internal processes and
procedures; auditing outside agencies’ compliance with internal processes and procedures;
maintaining direct contact and relationships with outside agencies and vendors; reviewing and
proofreading advertising submissions and presentations made to the Federal Drug
Administration; expediting processing of advertising submissions through internal processes;
managing submissions of finances; managing executives’ and project managers’ schedules,
travel arrangements and expenses.
• Specific achievements include:
o Planning and running booths at trade shows and functions at annual meetings;
o Organizing and managing all aspects of off-site events and team building excursions, including
travel, lodging, activities, meetings and functions;
o Creating a streamlined, more efficient expediting process for processing advertising
submissions internally;
o Creating and maintaining vendor database;
o Successfully managing the submission of finances for a $5B product.
• Resigned to complete Bachelor of Science.
Additional Skills
• Highly proficient in QuickBooks, Outlook, Word, Excel, PowerPoint, Google Docs.
References available upon request
Contact this candidate