Human Resources Administrative Assistant

Lynne D. Geise

Escondido, CA

Cell: 760-***-**** Email:

*******@***.***

OBJECTIVE: As a professional with maturity, good judgment, experience, and

integrity, I am looking to demonstrate my excellent time management and

organizational skills.

HIGHLIGHTED SKILLS:

Word 2013 Excel 2013 Outlook 2013

PowerPoint 2013

QuickBooks Salesforce CyberSource Type 70

wpm

Dictaphone Transcribing Accounting Confidentiality Skills

Benefits Coordinator

HR Functions Research and analysis Event Planning

Internet Research

Excellent Verbal and Written Communication Skills Accounts

Receivable/Payable Exceptional work ethic

EDUCATION: University of California San Diego - Professional Certificate in

Human Resources Management

PROFESSIONAL ACCOMPLISHMENTS:

CARI.net - Accounting Administrator, San Diego, CA 92123

5/13-11/13

. Accounts Receivable - posting checks, PayPal, credit cards

(company down sized)

. Monitoring overdue accounts

. Banking

. Prepare and run daily reports

. Emails for billing department

. Entering and filing accounts payable

. Creating job descriptions for the employees.

. Planning company events.

CHILTON COMPANIES - Executive Assistant/HR Manager, San Diego, CA 92123

11/10 - 1/13

Human Resources Manager

SOFA The Society for Financial Awareness

. Performed all HR functions from recruiting to termination.

. Managed employee relations, including leading weekly HR training to

discuss relevant topics & polices.

. Managed employee benefits package distribution & education. Maintained

lines of communication with benefit providers.

. Monitored payroll time sheets, bonuses, time off, and expense reports.

. Tracked & monitored performance to ensure a smooth working

environment.

. Recruited employees and interns to learn and apply education &

experience.

. Responsible for new employee orientation & onboarding to ensure a

friendly and supportive work environment.

Executive Assistant to CEO Chilton Companies

. Assist CEO of three companies in the Insurance, Philanthropic, &

Marketing fields.

. Developed and implemented organization system for filing structures,

including important documents, & contracts.

. Prepared documents, letters, contracts, reports, & utilized

transcription skills daily.

. Responsible for confidential and time sensitive material.

. Responsible for scheduling appointments, client services, travel

arrangements.

. Provided supreme customer & member service, following up with each

contact thoroughly.

. Experienced in troubleshooting & problem solving.

. Assisted CFO with additional administrative projects.

GEISE ELECTRIC - General Office, Escondido, CA 92026

2007-2010

Family owned business

. Responsible for issuing accurate invoices in a timely fashion.

. Managed accounts receivable and accounts payable.

. Responsible for Profit and Loss Statements, Financial Statements, and

other important documents.

. Typed bids for organization purposes.

. Managed licensing and contracts within company.

. Furthered my education by attending Career Workshops, Software

Classes, and UCSD.

MICHAEL P. DUFF, ATTORNEY AT LAW - Legal Assistant, Escondido, CA 92025

3/10 - 12/10

Contract Work

. Performed research and analysis of routine legal problems and issues.

. Assisted in the preparation of legal contracts, deeds, leases, and

other legal papers of a routine nature.

. Reviewed and compiled client information as well as prepared

documents, financial statements, and excel spreadsheets.

. Researched relevant statutes, rulings, and precedents to be used as a

basis for answering requests for legal opinions of a routine nature or

limited scope.

MARCON ENGINEERING, INC. - Office Manager, Escondido, CA 92025

1/06 - 3/07

Assistant to CEO

. Prepared documents, letters, memos, forms, spreadsheets, and special

projects. Proofread & edited work of others.

. Maintained calendar and vacation time off schedule. Screened calls

and visitors.

. Reviewed accounts payable, created expense reports, as well as

arranged traveling, meetings and luncheons.

. Supervised functions of Administrative Assistant, and dually training

the individual.

. Reviewed Business Liability and Employee Medical Insurance coverage

with brokers.

Human Resources

. Key individual in Recruitment & Selection - Developed employment

advertising, job descriptions, reviewed resumes, selected and

interviewed candidates, and hired employees.

. Maintained strong & professional employee relations -. Created

employee discipline letters, maintained employee confidential HR

recordkeeping, conducted investigations, and background checks.

. Coordinated and facilitated new hire orientation, and onboarding to

ensure easy transition into the work environment.

. Compliance with federal/state/local laws and regulations (Labor Law

Posters, Employee files, I-9's, DE3 Report).

. Planned training for employees. i.e. Software classes, Certification

Classes, Sexual Harassment Classes.

. Duties included responding to employee benefits and employee issues

promptly for resolve.

. Responsible for reviewing payroll, (regular and prevailing wage)

deductions including garnishments.

. Use discretion in handling sensitive matters in counseling employees.

FEDEX - Administrative Assistant/Benefits Coordinator - San Diego, CA 92121

1997 - 2006

Administrative Assistant

. Assistant to Senior Manager and 8 - Operation Managers - 300 Employee

FedEx Station

. Assisted in managing a 76,000 s.f. FedEx facility.

General Administration Tasks:

o Prepared spreadsheets, manuals, forms, PowerPoint presentations,

reports, special projects, & expense reports.

o Processed all payables by reviewing invoices, verifying accuracy

of billed station and amounts due.

o Reviewed bids, prepared FedEx Contracts, and prepared

Contingency Plans for ISO 9001.

o Responsible for permits and financial records, numerous

calendars, gatekeeper, screening phone calls & visitors.

o Responsible for reviewing and auditing station's monthly

financial statements.

o Coordinated travel arrangements, planned events, luncheons,

meetings.

o Revised and expanded on ISO 9001 Manual for disaster

preparedness, also used in other FedEx locations.

o Led management in preparing for ISO 9001 audits, financial

audits, and safety audits.

o Duties included ordering office supplies, mail distribution,

ordering and preparing for events, breakfast, luncheons, and

other special FedEx activities.

Benefits Administration

. Resolved employees benefit issues & counseled employees when applying

for other positions within company.

. Assisted in interviewing for hiring process & trained and provided

support for 5 new assistants for other FedEx locations.

. Assisted Managers in basic Human Resources policies, issues, and

projects.

. Responsible for Human Resources updates and records: I-9 Compliance,

Medical files, Tuition reimbursements

. Provided benefits education to individual employees, new hire

packages, i.e. Health Coverage, Life Insurance, Stock Plans, Workers'

Compensation, Leave of Absence.

. Managed vendor/contractor relations, acting as liaison to resolve

facility maintenance issues.

.

Contact this candidate