Project Manager
Resume:
VANESSA P. CABELLO
*******.*******@*****.***
OBJECTIVE
To obtain the position of Executive Assistant to the CEO and CFO of a local gaming company, so that I
may utilize my strong communication and organizational skills, as well my extensive administrative
experience in the hospitality industry
EDUCATION AFFILIATIONS/CERTIFICATIONS
University of California, Los Angeles Newspaper Contributor
Bachelor of Arts, 1994 National Association of Latina Leaders
Major: History/Art History UCLA Alumni Network
SKILLS/QUALIFICATIONS
Excellent administrative, organizational and project management skills
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Extensive oral, written, proofreading and communication skills; Bilingual Spanish/English
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Knowledge and familiarity of maintaining legal and financial investment processes
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Self starter experienced in preparing and processing contracts and change orders
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Ability in utilizing a high level of independent problem solving skills and analytical abilities to coordinate
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projects and ongoing work of the department
Ability to independently follow through to successful completion of projects with little supervision
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Experience in drafting correspondence and contracts, compiling databases and expense reports, as well
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maintaining legal and correspondence files, while practicing a high level of integrity, ethics and honesty in
maintaining confidentiality and discretion
PC and MAC proficient: Word, Excel, PowerPoint, Access, Outlook, PeopleSoft, Raiser’s Edge
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PROFESSIONAL EXPERIENCE
2012 – 2014
Christopher Brainard and Associates, Redondo Beach, CA
Office Manager/Legal Assistant
• Served as the Office Manager by overseeing the day to day administrative activities of the law firm
• Investigated websites for intellectual property violations; draft cease and desist letters
• Served as the contracts administrator by maintaining legal files and correspondence, negotiating
contracts, maintaining active communication with clientele by monitoring and following up as needed
• Managed general administrative and marketing tasks, including compiling databases and mailing lists
• Maintained highest level of confidentiality of projects and information
2012
Pepperdine University, School of Public Policy, Dean’s Office, Malibu, CA
Executive Assistant to Dean/Project Coordinator
• Served as executive assistant to the Dean and also served as project coordinator to oversee day to day
administrative activities of the Dean’s Office
Vanessa P. Cabello - Resume
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Drafted and edited written confidential correspondence for both internal and external constituents on the
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Dean’s behalf. Constituents included students, faculty, alumni, as well as high level government officials
such as ambassadors, congressmen, and city and state officials
• Developed tracking system in order to ensure communication efficiency and follow up including
accounting oversight, maintaining files and contracts, as well as planning special events as needed
• Liaison and confidante to senior University administrators, Board of Visitors, staff and alumni
• Designed and distributed promotional literature including the Dean’s presentations and speeches;
academic catalog, alumni updates for the Dean’s Report, and hire packets for full time and adjunct
faculty
• Hired, trained, and supervised 10 20 SPP graduate assistants, interns, and vendors
2006 – 2012
BSA Realty, Redondo Beach, CA
Executive Assistant to Broker/President
• Served as the executive assistant to broker by answering phones, greeting customers, maintaining files
and contracts, as well as other necessary administrative duties
• Managed marketing material for real estate transactions for buyers, sellers, landlords and tenants
• Oversaw external communications and social media including the company’s website, Facebook and
Linked In account, as well as recruited recent graduates from various schools to join our office team
• Worked with clients and agents to hold open houses, prepared contracts, held inspections, and
processed closings, planned events as needed
2002 – 2009
Hilton Hotels Corporation, Beverly Hills, CA
Non Profit Community Outreach Project: Restore, A Renewal Center For Women, Inc.
Project Manager, Rebuilding Restore
• Initiated and directed Hilton’s Corporate Non Profit Community Project that rebuilt and refurnished a local
battered women's shelter, located in Southern Los Angeles
• Created and implemented fundraising campaign in Los Angeles which raised approximately $450,000 in
support; developed a comprehensive Master Plan that included: project management, feasibility analysis
and needs assessment, land use planning, entitlement process, and construction schedules; supervised
a committee of 15 Hilton team member volunteers, planned events as needed
• Maintained all project schedules and budgets, negotiated bids and contracts, distributed monies and
oversaw the procurement and installation of construction soft/hard goods and FF&E; conducted internal
Hilton project reporting via presentations to senior executives as well as conducted external reporting to
high level legal constituents as well as other community relations representatives
Hilton Hotels Corporation, Beverly Hills, CA 2003 2006
Senior Administrative Coordinator, Finance Division
• Served as key Hilton interface person coordinating efforts among Architecture & Construction, Project
Management, Supply Management, Project Accounting, project managers, attorneys, architects,
engineers, interior designers, general contractors, vendors as well as other consultants and employees
• Oversaw logistics and database management, compiled surveys and plans, maintained electric and hard
copy files of project schedules and budgets, processed contracts, change orders, accounts and invoices
for nationally renowned multimillion dollar hospitality projects, including the construction of the new
Caesars Coliseum and major renovations of the Hilton Hawaiian Village, and The New York Hilton
• Built and managed relationships with project and hotel managers, franchisees, vendors, and employees
• Managed office workflow as well as provided leadership and direction to administrative staff
Vanessa P. Cabello - Resume
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Planned special events and directed special projects as needed
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Hilton Hotels Corporation, Beverly Hills, CA 1996 2003
Administrative Assistant, Levels II IV, Finance Division
• Oversaw project and data management and provided administrative support to the Senior Vice President
of Construction, Design & Procurement, as well as other Senior Executives and Vice Presidents
• Provided word processing, prepared presentations, requests for proposals, project team lists,
spreadsheets, expense reports, correspondence, memorandums, and status reports and logs
• Maintained budgets, schedules, databases, architectural drawings and files, regulatory compliance with
the AQMD, as well as responded to sustainability and ADA inquiries from contractors
• Processed contracts, change orders, and invoices for nationally renowned multimillion dollar hospitality
projects including construction of the Paris Hotel in Las Vegas, Boston Logan Airport and major
renovations of the Seattle Airport Hilton, Portland Hilton, La Jolla Torrey Pines Hilton and the San
Francisco Hilton and Towers
• Coordinated department events and conferences as well as provided follow up with project managers,
subcontractors, vendors, consultants and employees
• Regularly rewarded with internal promotions and expanded responsibilities in recognition of top job
performance and personal initiatives
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