Administrative Assistant Manager

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Fatima Zohra Bousmaha

Apt **** - *** *th Ave SW,

Calgary, AB.

403-***-****)

E-mail: ***********.********@*****.***

PROF I LE

H ighly motivated Administrative Assistant with extensive experience in the oil and gas industry

t hat is able to learn and apply new skills quickly and always accept new challenges.

H IG H L IG H TS OF QUAL I F ICAT IONS

• Over 12 years of experience working as Administrative Assistant providing support to the

E xecutive Management team and performing a variety of duties including: Travel and

V isa Ar rangements, Expense Reports, Payroll, Account Payable, Logistics and Human

Resources

• Advising personnel in finding suitable solutions in t rouble shooting situation

• Strong organizational and interpersonal skills

• Proficient in using Microsoft Office Applications: Word, Excel and PowerPoint

• Work independently and with others

• Effectively multi- task several assignments at a time with strict deadlines

• Get along well with others, Great team player

• T rilingual in English, French and Arabic

WORK EXPER IENCE

Office Administrator (Contract job covering for maternity leave) A ug 2012

- Sep 2013

Canrig Drilling Technology Canada, L td

• Entered day to day t ime cards for hourly personnel to process bi-weekly payroll on Visual

• Ensured the payroll deadlines are met and all data is entered accurately

• Provided daily and weekly labour hours reports for manager review and approval

• Submit ted t ime adjustments

• Reconciliation of Corporate Credit Card and submit ted expense reports on Oracle

• Created business cards and setting up work space for new hires

• Ar ranged office maintenance and liaised with the cleaning service company

• Maintained office security and created swipe cards, office keys

• Reviewed, evaluated and implemented new administrative procedures

References available upon request Fatima BOUSMAHA

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• Organized and co-coordinated company events

• Scheduled meetings and booking of conference rooms

• Ordered and maintained office supplies

Also assisted Human Resources department which included:

• Filing and organizing of employee files

• HR administrative duties as assigned

Executive Assistant Sep 2007 –

Oct 2010

Canrig Drilling Technology L td., Algeria

• Created job work orders, quotations for jobs and parts and purchase orders on visual

manufacturing and billing the customer

• Verified invoices and assist the account payable and receivable

• Ar ranged t ravel : Visa requirements, f l ight bookings, t ransfer bookings and hotel

reservations

• Organized t raining and coordinated events : meetings and conferences

• Maintained & updated employee schedule on a regular basis

• Prepared, checked and submitted t ime sheets to the recruitment agencies for the

personnel to be paid

• Maintained & updated documents and databases, and prepared monthly reports

• Screened resumes, scheduled and organized interviews

• Translated documents from English to French for management

Logistics Coordinator Dec 2006 -

A ug 2007

Nabors Drilling In ternational L td., Algeria

• Created purchase orders according to material requisitions using Oracle

• Requested and assessed quotations from suppliers

• Expedited materials and parts to r ig sites

• Ensured that the product is delivered accurately and on t ime

• Followed up with the vendors on outstanding requisitions

• Worked with the account payables to ensure that suppliers are paid accurately and on

t ime

• Maintained data entry into Excel spreadsheet

• Communicated and dealt with customers and suppliers in a friendly manner

• Maintained and archived purchasing files, as well as created new ones as needed

References available upon request Fatima

BOUSMAHA

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Fatima Zohra Bousmaha

Apt 1101 - 912 6th Ave SW,

Calgary, AB.

403-***-****)

E-mail: ***********.********@*****.***

Executive Secretary and Management PA Apr 2001 -

J ul 2006

Baker Hughes, Algeria

• Ar ranged visas, f light and accommodation bookings for 300 employees

• Requested quotations from t ravel provider and select the best service

• Verified the f light and hotel invoices for the account payable

• Coordinated and organized events: conferences, meetings and t raining

• Appointment diary managements for general manager

• Screened resumes, scheduled and organized interviews, and prepared offer letters

• Supervised and t rained new administrative staff

• Translate documents from English into French

Data Archivist Dec 1998 -

A pr 2001

Baker Hughes, Algeria

• Received data tapes from field well logging operations

• Copied and formatted data tapes for archiving

• Maintained archiving system records

• Retrieved data from archive when required for Baker Hughes operations or clients

• Prepared prints of field data logs for delivery to customers

References available upon request Fatima BOUSMAHA

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