Sales Administrative Assistant

Kimberlie Shealy

Henderson, NV *****

Phone: 702-***-****

e-mail: ********@*****.***

Work Experience:

January 2012 - march 2013

Las Vegas, NV

GES

Work with union teams to requisition all purchases, services and rentals as required and

ensure discount deadlines are met. Own the purchasing process from requisition to

reconciliation, communicating any issues, variances or delays to the appropriate Account

Team. Ensure changes or additions to purchase orders are processed in a timely manner.

Show Close and PO Received Process: The FSC is responsible to meet the Month-End-

Close or Show Close deadlines in order for billing and AP to reconcile and/or accrue

expenses timely. Notify on-site Operations Team about discrepancies, important details

and/or anticipated problems or delays with vendor related services Manage the service

order summary packet, ensuring all LOB’s, sales and operations teams have accurate

information in a timely manner. Assist with processing change orders in CORE system as

requested by management. Act as back up to expo services operations coordinators as

needed for non-GES shows, confirm receipt of EAC notification and certificate of

insurance by show management; deadlines met and/or communicate accordingly. Ensure

all pertinent back up is saved to the W:drive. Assist at show site as needed. Pro-actively

develop and recommend process improvements to the sales and exposervices

management. Complete other tasks as assigned by the Regional Manager of Sales

Support.

March 2011 to November 2011

Sierra Club

Las Vegas, NV

Title: Administrative Assistant

Manage and maintain new and existing accounts.

Design template page for new provider accounts.

Implement advertising programs for national accounts.

Sell services to contractors and sustainable providers.

CRM Proficient

Writing for SCGH home web page and Sierra Club. Answer, screen and transfer inbound

phone calls. Receive and direct visitors and clients. General clerical duties including

photocopying, fax and mailing maintain electronic and hard copy filing system. Retrieve

documents from filing system. Handle requests for information and data. Resolve

administrative problems and inquiries. Prepare written responses to routine enquiries.

Prepare and modify documents including correspondence, reports, drafts, memos and

emails. Schedule and coordinate meetings, appointments and travel arrangements for

managers or supervisors.

2002 to February 2010:

School of Dental Medicine

University of Nevada at Las Vegas

Las Vegas, NV

Title: Admissions Coordinator/Counselor

Advise and counsel students and prospective students: Guide students through

enrollment process including regulations and procedures, evaluate transcripts and student

materials, address special circumstances from prospective students. Counsel students

with career goals and expectations.

Oversee student organizations and activities and assist with the planning as well as

helping to gain faculty and student body approval.

Assist with admission process: Review applications for interviews, interview applicants for

each freshman cycle and process applicant applications. As a member of Admission

Committee: determine student admissions, adhere to and remain current with application

trends, regulations, methods and philosophies. Maintain client database and compile

statistical reports and data. I consult with applicants heavily via phone and in one on one

meetings as well as frequent email interaction. I also give tours of campus if requested. I

put together information packets for prospective dental students. Gave weekly

presentation to invited applicants using PowerPoint.

Market UNLV School of Dental Medicine to community and potential students by setting

up recruiting fairs and planning functions for incoming students such as get-togethers and

parties as well as an online forum for new students to interact.

Coordinate daily operations of Admissions Office: Ensure office is running efficiently and

accurately, purchase needed supplies for office and special events, track office expenses

and insure timely payments to vendors, handle basic banking and other duties as needed.

Maintained yearly budget. Interviewed and hired all student workers, coordinated payroll

and shift management

August 2001 to 2002

Planning and Construction and UNLV Foundation

University of Nevada at Las Vegas

Las Vegas, NV

Title: Administrative Assistant

Oversee Property Management: coordinate and help manage real estate holdings at the

University, research lease and rental properties donated to University Foundation.

Assist with the daily operations of office: enter and manage work orders in TMA system,

process time sheets, enter purchase orders in the Advantage system and process

payments.

June 1996 to August 2001

National Sales Director

Mary Kay Inc.

Henderson, NV

Title: Marketing Coordinator

Develop and track promotional events: design and prepare flyers for upcoming

promotions, determine and order prizes and awards, maintain contact with sales force,

and track sales force data.

Design, prepare, and distribute sales force information: including training and information

packets for New Consultants and Directors and 3 newsletters each month.

Coordinate special events: locate space, negotiate costs, select meal packages, promote

event, design and prepare materials for attendees (name badges, information packets,

meal tickets), order decorations, prepare program and event script, handle event setup

and tear down.

Assist with travel arrangements: book flights, reserve rental cars or obtain other

transportation at destination, book hotel rooms, and arrange for shipment of marketing

materials to destination.

Education:

University of Nevada at Las Vegas: Bachelor of Art - Major: Psychology

Miscellaneous:

Computer Skills: PC and Macintosh. Adobe - Illustrator, Photoshop, and Acrobat.

Word, Excel, Access, FrontPage, WordPerfect, Powerpoint.

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