Manager Executive Assistant

S A NDY D E I N

** **** ******** ****** **** Park NY 11374 [H] 718-***-**** [C] 917-***-****

**********@*******.***

Professional Summary

Executive administrative support professional adept at developing and maintaining detailed administrative

and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve

organizational objectives. Offering versatile office management, planning and marketing skills. Proficient in

fast paced environments that demand strong organizational, technical and interpersonal skill.

Knowledgeable, trustworthy, ethical, discreet, confident and poised in interactions with individuals at all levels

with the ability to multi task effectively. Committed to superior client service.

Skills

Dedicated team player Event/Conference planning

Excellent planner and coordinator

Resourceful

Accurate and detailed

Business writing

Strong interpersonal skills

Pleasant demeanor

Self directed

Extensive Travel Planning Coordination

Excellent communication skills

Schedule management

Results oriented

Critical thinker

Work History

Office Manager & Executive Assistant to Chairman 01/2008

to Current

Juridica Asset Management/Fields Law Firm LLC – New York, NY

Responsible for administrative support of Chairman, including personal work and reconciliation of

personal financial portfolio in excess of $50 million

Function as gatekeeper by coordinating very busy calendar with extensive travel [both domestic and

international] and internal/external meetings, screening calls for very busy executives using

discretion and the ability to prioritize in an appropriate manner

Manage all aspects of office administration, establishing systems and best practices for the smooth

and efficient office operations of this prestigious litigation financing company

Generate weekly status reports comprised of information compiled from all internal databases

utilizing an Excel spreadsheet

S A NDY D E I N

63 195A Alderton Street Rego Park NY 11374 [H] 718-***-**** [C] 917-***-****

**********@*******.***

Managed external contacts for the CEO and kept track of periodic communications needed for

priority contacts, along with developing and maintaining an internal client filing system

Handle general accounting functions, maintain journals and coordinate accounts payable and

receivable, along with the processing of all travel and expense reimbursements

Researched, proposed and implemented vendor services decreasing costs by 25%

Assisted with team building initiatives and overall support for maintenance of organization’s culture

and employee morale

Coordinate and submit all medical claims – both processing and reconciliation

Legal Secretary 11/2004

to 01/2008

Dickstein Shapiro LLC – New York, NY

Managed senior partner’s complex and frequently changing travel arrangements and coordinated the

pre planning of trips, both national and international

Managed follow up checklist with all internal associates

Prioritized all incoming matters and handled in an appropriate manner, using discretion

Distributed company wide announcements, booked conference rooms and coordinated catering for

annual staff development forum

This partner asked me to join him in establishing his new start up – Juridica Asset Management

(above)

S A N D Y D E I N Page 2

Executive Assistant/Project Coordinator 03/2002 to 11/2004

Russell Reynolds Associated and Advance Magazine – New York, NY

Drafted correspondence for executive and handled all calendar and travel schedules

Coordinated and managed multiple priorities, calendar, travel and projects, including personal work

Generated new business presentations utilizing PowerPoint and Excel

Geographic Administrator (Office Manager) 04/1996 to 03/2002

Ray & Berndtson, Inc. – New York, NY

Directed administrative functions for the Director, Principals, Consultants and key managers

Hired and trained all incoming administrative employees in the Executive Assessment area and in systems and

programs that are utilized in this department, including all templates and databases

Handled budgets, which included approving invoices, tracking and reconciliation

Researched, proposed and implemented vendor services to decrease costs to the organization

Coordinated all operational aspects of the New York flagship offices’ move to a 16,000 square foot location. This

included working closely with the architect and construction manager to accomplish build out of raw space. Read

blueprints, dealt with HVAC, electrical/telephone and computer installations. This also included all local office to

office moves, renovations, upgrades to existing space, and all technology/communications connections

Recipient of corporate integrity and innovation awards (twice)

Executive Assistant 09/1995 to 04/1996

The Rockefeller University – New York, NY

Assisted in organizing all special events in the Office of the President and interfaced with all high level University

staff and board members, generating PowerPoint presentations to attract new investors and to continue to seek

new avenues of funding/grants

Assistant to the Chairman and Office Manager 06/1989 to 04/1995

Lippincott & Margulies Inc. [Marsh & McLennan Co.] – New York, NY

Handled all correspondence, calendar scheduling, travel and personal finances for very busy Chairman

Promoted rapidly from Executive Assistant to Assistant to the Chairman and Office Manger, overseeing all

operations, including the hiring, compensation, and training of administrative staff

Mediated staff disputes and coordinated all Human Resource and benefit related issues with Marsh & McLennan

Inc. (our parent company)

Planned and executed all high level office functions, special events [both internal and external and off site

seminars).

S A N D Y D E I N Page 2

Attended all Board of Trustee meetings, took minutes and distributed to the appropriate members of staff and

Board

Skills

English

Queens College

Business Writing seminar

Coursework in Business Administration, Communications and Accounting

Additional Information

Community involvement. Committed to community service, extensive volunteer history includes:

Oliveri Women’s Drop In Center operated by Women in Need

God’s Love We Deliver

LinkedIn Profile: http://www.linkedin.com/pub/sandy dein/2/440/a90

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