Administrative Assistant Executive

Shirley Rabadi

**** * ******* ***. ********* CA. 92831

Tel: 714-***-****

e-mail: *************@*****.***

SUMMARY

Over twenty years experience in executive-level administrative assistance and managing human

resources. People oriented, diplomatic, and insightful with contagious enthusiasm and a natural aptitude

for bringing out the best in others while facilitating growth. Organized, detail-oriented and accurate yet

highly adaptable and flexible. Dependable, with demonstrated integrity and uncompromising work ethic.

SKILLS

Outstanding skills in Microsoft Outlook, Excel, Word, Print shop, Power point, and Visio. Excellent

communication skills. Proven project coordination and management skills. Strong prioritizing and multi-

tasking skills. Fluent in English and Arabic and advanced in French.

EXPERIENCE

Lead Executive Assistant and HR Manager

Petra Navigation Group of Companies, Amman, Jordan (2002-2012)

• Provided administrative and business support to the CEO and supported other members of the

executive management team.

• Maintained calendars: planned and scheduled meetings, teleconferences and travel.

• Negotiated favorable terms and pricing agreements with vendors, caterers and other providers for

service at special events.

• Acted as liaison for consignees, shippers, ship owners and successfully and diplomatically

resolved issues.

• Supervised a team of administrative assistance and project coordinators.

• Performed and managed HR responsibilities for 60 + employees including but not limited to:

recruiting, training, performance, compensation and benefits management.

• Successfully executed conflict management and issue resolution.

• Enhanced communication between employees and executive team, fostering a sense of

teamwork and collaboration.

Administrative Assistant/Executive Assistant

PacifiCare Health Insurance-Secure Horizon, Costa Mesa, CA (1998-2002)

Unocal 76-Fuel Pricing Dept, Irvine, CA (1996-1997)

Beckman, Fullerton, CA (1995-1996)

Petra Navigation Group of Companies, Amman-Jordan (1984-1995)

Al Habtoor Engineering Company, Amman Branch Office – Jordan (1980-1984)

Provided administrative and business support to senior level executives (Directors and Senior

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Managers).

Prepared presentations and dashboards.

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Queried and analyzed data and aggregated reports.

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Successfully managed, and coordinated several projects delivering with quality, on time and

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budget.

Translated documents related to shipping, cargoes, and manifests (English/Arabic).

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Planned and executed social activities and events including conferences and training programs.

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EDUCATION

Sisters of Nazareth Preparatory High School, Amman-Jordan

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