Executive Assistant, Administrator

Deborah Maruyama

Executive Assistant

**** *. ***** ******, #* Gardena, CA 90247 ***************@*****.***

310-***-****

Qualifications Summary

. Accomplished Executive Assistant offering 20+ years of exceptional

experience supporting President & Owner, Vice President, Corporate Staff

members, high-level executives combined with a B.A. in Business

Administration.

. Excel in organization and follow-up skills as well as time management and

effective writing skills; able to prioritize, multi-task and contribute

as a team player.

. Efficiently anticipate and manage busy executive's schedule, calendar,

appointments, travel and contacts with all necessary confirmed details

and serve as a gatekeeper with all levels of corporate executives in

addition to vendors, consultants, builders, architectures, real estate

officers, facilitators, and brand name executives nationwide and

overseas.

Professional Experience

Administrator, 2013 UPS (United Parcel Service) Torrance CA

. Support Customs Brokerage on Dollar Tree account, Greenbreier

International with over 100 overseas shipments per week (vessels and air

freight) in four cities: Los Angeles, Portland, Dallas Fort Worth, and

Oakland.

Executive Assistant, 2004 to 2012 Sullivan Automotive Group Santa

Monica CA

. Provide advanced, diversified and confidential administrative support to

President & Owner of 12 auto dealerships in the Los Angeles area.

. Maintain President & Owner's calendar -plan and schedule meetings,

conference calls, appointments, and radio and trade publications

interviews.

. Plan, organize, and execute year-end holiday party for 800 guests;

includes top level overseas executives.

. Coordinate and ordered over 400 catering services for meetings

(breakfast, lunch, dinner), grand openings and events.

. Arrange and prepare travel itineraries (domestic and overseas) for

groups of up to 50 or more, including hotel stay, ground transportation,

dinner reservations, activities and agendas.

. Track, record, maintain, prepare and oversee a wide-range of documents

using word processing, spreadsheet, database, graphics, and presentation

software (i.e., invoices, reports memos, letter and other

documentation).

. Manage and perform routine, non-routine and urgent administrative tasks

(personal and business) in a timelymanner.

Executive Marketing Assistant, 2003 to 2004 Mike Diamond Plumbing

Culver City CA

. Responsible for placing print advertising in the Orange County Register

with follow-through on placement and costs.

. Track, report, and analyze advertising costs against monthly revenue by

way of print and radio advertisements.

. Update and edit various promotional items such as brochures, rebates,

certificates, postcards, coupons and flyers.

. Develop and distribute company's newsletter to 300 employees.

Senior Executive Assistant, 1981 to 2002 Northrop Grumman Corporation

Hawthorne CA

. Provide administrative support to a team of operational, technical and

senior level managers, engineers, and executives in an 18 billion dollar

global defense company; ensuring smooth daily operations and regulate

workflow of the department.

. Oversee weekly and monthly status reporting in addition to training

plans, budget reports and yearly reviews/salary increases.

. Schedule meetings, conference calls, travel and video conferencing among

other sectors and U.S. cities.

. Coordinate, plan and execute special events and participate, research and

submit articles for publication in the regional sector newsletter.

Education & Computer Skills

Bachelor of Arts - Business Administration,1992 National University Los

Angeles CA

Microsoft Office Suite / Access / Graphics (Publisher) / Internet / Type

80WPM

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