Project Manager Administrative Assistant
Resume:
VICKIE S. HUSSELMAN
Whitestown, IN 46075
317-***-**** home
765-***-**** cell
**********@***.***
CAREER OBJECTIVE: To continue my career in an administrative/accounting position with a company that will use my knowledge and experience in a productive environment while giving me the opportunity to learn new skills and grow professionally.
SPECIAL SKILLS:
PC Computer: Windows XP, 98/95 & NT, Microsoft Office 97 & XP, Excel 7.0, PowerPoint 7.0, MS Outlook, MS Word 7.0, Dbase IV, Lotus 123, Lotus Word, Approach 97, Access 97, AIA Construction Software, Lotus Notes 4.6, IrisDocs Database, Prolog, AS400 Accounting System, Timberline, Sage MasterBuilder
PROFESSIONAL EXPERIENCE:
Oct 2011 Jacobs Engineering, Indianapolis, Indiana –
Present COST ANALYST/COST ENGINEER
Review Monthly Applications for Payment for all construction billings for more than 40+ Prime Contractors each month. Assist the Cost Manager with all functions of the Cost Department including tracking of all project cost. Collect waivers and match with appropriate pay application for prime contractor, 1st and 2nd tier subcontractors/vendors. Collect and match stored material documentation. Compile and analyze financial information. Review and prepare documents such as purchase orders, change orders for completeness and accuracy. Work closely with Project Managers each month to verify accuracy of all AIA billings and route for payment by the owner. Review and approve Schedule of Values for Prime Contractors. Review Certificates of Insurance.
June 2007 Tonn and Blank Construction, Indianapolis, Indiana –
Apr 2010 OFFICE MANAGER/PROJECT ADMINISTRATOR:
Responsible for all on site accounting and administrative functions for the construction of a new hospital in Lafayette Indiana. Perform contract administration duties including compiling and issuance of subcontracts and change orders as well as review and approval of monthly pay applications. Processed monthly invoices for project. Performed cost accounting functions including the tracking of project costs, performing reconciliations and budget transfers and profit projection reports. Managed and trained office personnel in an administrative capacity. Developed and maintained filing systems and procedures for projects. Familiar with AIA and Timberline accounting software for construction, as well as lien waiver and bonding requirements and Certified Payroll Process.
Oct. 2006 Hallmark Homes International, Columbia, South Carolina
Mar 2007 PRODUCTION ASSISTANT:
Responsible for developing procedures for the estimating, accounting and purchasing departments of a residential home builder/developer. Duties include coordinating bid process including distribution of plans and securing project bids, negotiating prices, compiling estimates and budgets within MasterBuilder Construction Software; and issuing purchase orders; and processing invoices from vendors and subcontractors on a monthly bases.
Nov. 2003 Tonn and Blank Construction, Indianapolis, Indiana –
June 2006 OFFICE MANAGER/PROJECT ADMINISTRATOR:
Responsible for on-site administrative and accounting functions for over 15 construction projects ranging in cost from $50,000 to $50,000,000. Performed contract administration duties including compiling and issuance of subcontracts and change orders and review and approval of monthly pay applications. Processed monthly invoices for projects. Performed cost accounting functions including the tracking of project costs, performing reconciliations and budget transfers and profit projection reports. Managed and trained office personnel in an administrative capacity. Developed and maintained filing systems and procedures for projects. Familiar with AIA and Timberline accounting software for construction, as well as lien waiver and bonding requirements. Supervised one administrative position.
Mar. 2001 Centex Rodgers, Inc., Lebanon, Indiana – Witham Memorial Hospital Replacement Facility
Aug. 2003 OFFICE MANAGER/PROJECT ACCOUNTANT:
Responsible for all on site accounting functions relevant to the project. Processed all misc. vendor invoices. Reviewed all subcontractors monthly pay applications for accuracy and compiled monthly Owner Billing. Assisted Project Manager with developing and maintaining appropriate budgets. Reconciled monthly accounting reports and spreadsheets for review by project VP’s. Compiled, distributed and tracked all contract documents and change orders. Reviewed sub-contractors insurance certificates, bonds and affidavit/waivers of lien information. Responsible for initial purchase and setup of field office equipment, furniture and supplies. Maintain inventory of all supplies as project progressed. Setup all filing systems and maintain all files. Oversee and maintain jobsite checking account and petty cash distribution account. Responsible for collection of subcontractor daily reports and compiling monthly safety reports for home office. Maintain jobsite calendar. Perform routine administrative function necessary for continuous flow of project information. Administered project close-out procedures between owner, contractors and corporate personnel.
June 1999 Bovis Lend Lease, Indianapolis, Indiana – United Airlines IMC / Faris Building Renovation
Jan. 2001 ADMINISTRATIVE ASSISTANT/PROJECT CONTROL SECRETARY:
Performed all administrative duties required to run on-site construction project field office including ordering and maintaining all office supplies, first aid supplies and office machinery. Prepared all project related correspondence, meeting minutes, etc. Developed and maintained project files. Prepared, distributed and tracked all bid documents from initial stages of bid solicitation to contract signing. Reviewed bidders information in order to compile and manage contracts and purchase orders; tracked stages of completion through execution and distribution. Prepared and tracked (logs) change orders against existing contracts. Reviewed sub-contractors insurance certificates, bonds and affidavit/waivers of lien information. Organized and compiled owner’s monthly reports and contract acceptance information. Helped subcontractors understand processes required for payment, etc. Assisted Project Engineer with RFI’s and submittals using Prolog Construction Management Software. Assisted Project Manager with project closeout procedures. Administrative Assistant to Central Region Safety Director. Prepared and developed regional reports and correspondence for corporate headquarters.
Oct. 1998 PM Realty Group, El Paso, Texas
Apr. 1999 ADMINISTRATIVE ASSISTANT:
Part time position while attending college. Under direction of Property Manager, assisted with daily management of over 20 commercial properties. Responsibilities included preparation of administrative reports, creating various forms for project controls, composing routine correspondence. Handled all A/P and A/R for management office. Maintained daily contact with contractors and tenants. Setup computerized accounting forms using Excel spreadsheet software for the use of distributing charges to tenants and routing invoices to corporate accounting office.
Feb. 1997 Bovis Construction Corp., Indianapolis, Indiana – AutoNation USA Project
Jan. 1998 PROJECT CONTROL SECRETARY:
Assisted project manager with coordination of construction trade contracts for over 40 sub-contractors. Reviewed bid information, compiled contracts and tracked stages of completion through execution and distribution. Prepared purchase orders and change orders against existing contracts. Reviewed sub-contractors insurance certificates, bonds and affidavit/waivers of lien information. Organized and compiled owner’s monthly reports and contract acceptance information. Assisted documentation administrator with RFI’s and submittals. Performed routine secretarially duties such as composition of meeting minutes and daily correspondence. Entered and tracked superintendents daily reports using Prolog Construction Management Software.
EDUCATION:
Ball State University, Muncie, IN.
• Completed 34-semester hours.
• Member, Freshman Honor Society.
• Dean’s List 1st and 2nd quarters. El Paso Community College, El Paso, TX.
• Completed 24 –sem. hrs toward AA in Bus. Admin.
• President’s List
• 4.0 GPA
• Notary Public – Boone County – Expires May 7, 2017
• References: Available upon request.
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